Document Controller

Fluence Energy B.V.; Amsterdam; On-site; EUR 40,000 - 60,000; Full time

Job summary

Fluence Energy B.V. is seeking a Document Controller to oversee document control across projects in the UK & Future Markets. You will manage the accuracy, distribution, storage and archiving of technical and non-technical documents in line with company procedures and contractual requirements.

The role requires 3–5 years of document control experience, experience handling drawings, submittals and vendor files, and familiarity with Microsoft SharePoint and PROCORE. A relevant degree is preferred.

Qualifications

• 3–5 years of document control experience in engineering, construction, or energy infrastructure.
• Experience managing technical drawings, submittals, and vendor files.
• Proven capability coordinating documentation transfers between internal teams and external stakeholders.
• Experience final archiving, project closeout files, and handling Safety Files & Service Handover docs.
• A relevant associate or bachelor’s degree is preferred.

Responsibilities

• Establish and maintain document control procedures and workflows.
• Administer and maintain the EDMS; ensure data integrity and security.
• Ensure documentation complies with contractual requirements and regulatory standards.
• Coordinate with engineering, procurement, construction, quality, and project teams on document flow.
• Prepare reports on document status, overdue items, and workflow performance.

Skills

Document control

Stakeholder coordination

Attention to detail

English communication

Education

High school diploma

Associate or Bachelor’s degree in Business/Engineering/Information Management

Tools

SharePoint

Procore

MS Power Automate

Job description

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com.

Role Overview

The Document Controller is responsible for overseeing and managing all document control activities across projects or departments for the UK & Future Markets. The role ensures the accurate control, distribution, storage, and archiving of technical and non-technical documents in compliance with company procedures, contractual requirements, and industry standards. The Document Controller ensures consistent document management practices are maintained.

Key Responsibilities

• Document Management & Control
  • Establish and maintain document control procedures and workflows.
  • Manage document numbering, revision control, and version tracking systems.
  • Ensure accurate registration, distribution, and filing of all project documentation.
  • Maintain document registers, logs, and tracking systems.
  • Oversee document transmittals and ensure proper documentation of exchanges.
• Electronic Document Management Systems (EDMS)
  • Administer and maintain the electronic document management system.
  • Ensure data integrity, security, and accessibility within the EDMS.
  • Monitor user access rights and system compliance.
  • Support system improvements and process automation initiatives.
• Compliance & Quality Assurance
  • Ensure documentation complies with contractual requirements, regulatory standards, and company procedures.
  • Support internal and external audits by providing required documentation.
  • Maintain records in accordance with quality management standards (e.g., ISO requirements).
  • Implement document retention and archiving policies.
• Project Support
  • Coordinate with engineering, procurement, construction, quality, and project management teams to ensure document flow aligns with project timelines.
  • Monitor document submission schedules and identify potential delays.
  • Support project close-out by managing final documentation and handover packages.
  • Assist with claims documentation and contractual correspondence tracking when required.
• Reporting & Communication
  • Prepare regular reports on document status, overdue items, and workflow performance.
  • Communicate document-related risks or issues to project management.
  • Act as the primary point of contact for document control matters.

Accountabilities

Accuracy and integrity of all project documentation. Timely distribution and retrieval of documents. Compliance with document control procedures and contractual obligations. Effective performance and development of the document control team.

Required qualifications and experience

• 3 to 5 years of document control experience in engineering, construction, or energy infrastructure.
• Prior experience managing technical drawings, supplier and contractor submittals, and vendor files.
• Proven capability in coordinating documentation transfers between internal project teams and external stakeholders and sub-contractors.
• Experience managing the final archiving process, project closeout files, and coordinating the collation of Safety Files & Service Handover Documentation (such as design risk assessments, manufacturer quality reports, and as-built drawings).
• A high school diploma or equivalent is the baseline requirement. A relevant associate or bachelor’s degree in Business Administration, Information Management, or Engineering is preferred.
• Advanced certifications or administrative experience in Microsoft SharePoint. Experience with specific document management tools (e.g., PROCORE).

Additional Skills

• Ability to interpret, check, and organize technical drawings, data sheets, single-line diagrams (SLDs), and complex engineering registers.
• Advanced spreadsheet skills (MS Excel) for maintaining meticulously organized document transmittals, master registries, and tracking logs.
• Exceptional attention to detail to check incoming contractor files for correct naming conventions, numbering protocols, and proper technical sign-offs.
• Proficiency in Microsoft Power Automate (Flow) or similar tools.

Language Skills

• Fluent in English and one other language: French, Italian, and/or Dutch.

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Our customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them.

We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.