Document Controller

Van Oord; Rotterdam; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Travel allowance (0.31 €/km)

Home working allowance (2.45 €/day)

26 holidays

Performance bonus

Pension scheme

Health insurance option

GoodHabitz online academy

Staff communities

Company events

Job summary

Van Oord is seeking a proactive Document Controller to join the QHSE team in Rotterdam. You will manage project document flows, act as the central contact for document control, and support both national and international projects with meticulous organisation and clear communication.

You will oversee document lifecycle for a package or small project, coach team members, and collaborate with clients, suppliers and certification authorities. A strong eye for detail is essential.

Qualifications

• Minimum of 3 years of experience in document control.
• Proficiency in written and spoken English & German.
• Minimum 40 hours availability.
• Resident of the Netherlands within 1 hour travel of Rotterdam office.

Responsibilities

• Manage and control registers and files in the SharePoint-based Document Management System.
• Process internal and external documents; ensure compliance and quality.
• Distribute documents and handle correspondence.
• Coordinate with project teams, clients, subcontractors and suppliers.

Skills

English proficiency

German proficiency

Education

MBO level

Job description

Your role at Van Oord is more than just a job;it'sa chance to influence the quality of our work and shape the future.As a Document Controller in our QHSE department,you'llbe a key player in both national and international projects, contributing to our commitment to safety and sustainability.You'llbe a focal point for project-related document control matters,facilitatingseamless communication among your project team, clients, subcontractors, and suppliers.

Van Oord provides an environment that fosters professional growth, encouraging you to contribute your ideas and skills to the company's ongoing success.

You are a proactive Document Controller with a keen eye for detail and a passion for structure. Thanks to your experience and organised way of working, you maintain control over complex document flows within project environments. In addition, you bring:

• MBO working and thinking level;

• Minimum of 3 years of experience in document control;
• Proficiencyin written and spoken English & German;
• Minimum 40hrs availability;
• Living in the Netherlands within 1 hour travelling distance of Van Oord office (Rotterdam).

This is your opportunity to make a visible contribution to projects that support the energy transition while developing your career in an international environment. What do we offer you:

• A salary that matches your responsibilities and experience.
• Attractive travel allowance (€0.31 per km) and home working allowance (€2.45 per day).
• 32 holidays, of which a maximum of 7 are collective.
• Variable bonus, partly dependent on company results.
• Attractive pension scheme.
• Option for collective health insurance (Van Oord pays for your supplementary package).
• Extensive development opportunities, including a comprehensive online academy via GoodHabitz.
• Communities to join, such as Young Van Oord, Van Oord Women and the Van Oord staff association.
• Various events and sports activities, such as skiing, sailing weekends, cycling and motorcycling.

In your role as Document Controller you are the point of contact for counterpart and/or stakeholders. But also for the project team regarding document control. In the same time you have the responsibility to oversee the project document flow of one package or a small project. And if that is not enough, you will also responsible to coach and guides your team members.

Tasks and responsibilities:

• Manage and Controls registers (lists) and files documents in our SharePoint based Document Management System;
• Managing and processing of internal and external documents;
• Checks compliance and quality of documents;
• Distributes documents;
• Handling correspondence;

YOUR WORKPLACE

The Document Control teamcomprises28 enthusiastic colleagues who are setting a new standard for the quality of our work.Together with the team, you will focus on further professionalizing and automating our workflow to provide the best support for our project and tender teams.You report on project level to the Lead Document Controller and Project Director and for department matters to the Document Control Manager.

Internally, you will collaborate with various disciplines. You will also engage with external stakeholders such as clients, suppliers, certification authorities, and more. Every day is slightly different, and that's exactly what keeps you motivated!