Culture & Office Specialist (Maternity Leave Cover)

knowbe4; Utrecht; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Bonuses based on monthly sales targets

Adoption assistance

Tuition reimbursement

Certification reimbursement

Certification completion bonuses

Job summary

KnowBe4 Netherlands in Utrecht seeks a Culture & Office Specialist for an 8-month maternity cover. You will develop and manage the office environment and regional culture initiatives, collaborating with HR Operations and regional leaders to support hyper-growth and employee lifecycle experiences.

You will coordinate office operations, vendor management, events, wellbeing initiatives, and engagement surveys, while maintaining a safe, inclusive space for all employees including remote workers.

Qualifications

• Experience with Gmail and Google Docs
• Experience with MS Office (Word and Excel)
• Experience with web browsers (Chrome, IE, etc)
• Executive Administrative Assistant and/or Office Management experience desired
• Experience with culture initiatives, organizing events and employee engagement

Responsibilities

• Manage office supply and fruit/snack inventory; order supplies as needed
• Coordinate with HR on health, safety and facility aspects in the office
• Manage workplace projects and vendors to ensure smooth operation of the office
• Perform other administrative duties such as scanning, filing, photocopying and shipping items
• Support the Facilities team where needed
• Alignment and promotion of overall employee well-being in collaboration with HR leadership
• Gather and share employee feedback through surveys and check-ins to improve culture initiatives
• Plan and execute team events, trainings, and activities as requested by HR and local leadership
• Coordinate and welcome visitors in the office
• Coordinate culture-related events across regions

Skills

Gmail & Google Docs

MS Office

Web browsers

Office management

Culture initiatives & events

Tools

MS Office

Google Workspace

Web browsers

Job description

KnowBe4 empowers the modern workforce to make smarter security decisions every day. Trusted by more than 70,000 organizations worldwide, KnowBe4 is the pioneer of digital workforce security, securing both AI agents and humans. The KnowBe4 Platform provides attack simulation and training, collaboration security, and agent security powered by AIDA (Artificial Intelligence Defense Agents) and a proprietary Risk Score. The platform leverages 15-years of behavioral data to combat advanced threats including social engineering, prompt injection, and shadow AI. By securing humans and agents, KnowBe4 leads the industry in workforce trust and defense.

To learn more about our team and office culture in the Netherlands, visit the following links.

Careers Page: https://www.knowbe4.com/careers/locations/utrecht

Glassdoor: https://www.glassdoor.nl/Overzicht/Werken-bij-KnowBe4-EI_IE969384.11,18.htm

LinkedIn : https://www.linkedin.com/company/knowbe4/life/netherlands/

As a Culture & Office Specialist of an International office, you will be responsible for developing, managing, and building the office environment/culture for your respective region while creating initiatives that help the team drive hyper-growth. You will work with the (Snr.) HR Operations Specialist, HR Director (International) and all stakeholders and leaders on the ground and globally. Furthermore, you will play an active role in employee well-being and ensuring a positive work environment and employee lifecycle experience.

This is a temporary position (maternity cover) with a start date of 7 December 2026. The duration will be for 8 months

Responsibilities:

Office:

• Manage office supply and fruit/snack inventory; order supplies as needed.
• Coordinate with HR (and Facilities, if needed) on health, safety and facility aspects in the office.
• Manage workplace projects and vendors to ensure smooth operation of the office.
• Perform other administrative duties such as scanning, filing, photocopying and shipping items.
• Support the Facilities team where needed.

Culture, and employee engagement & well-being:

• Alignment and promotion of overall employee well-being, in close collaboration with HR Director (International) and (Snr.) HR Operations Specialist.
• Drive employee well-being initiatives, such as wellness challenges, hosting sessions, or health awareness campaigns, to support a balanced and engaged workforce.
• Gather and share employee feedback through surveys, polls, or informal check ins to continuously improve culture initiatives and well-being programs.
• Monitor employee engagement and suggest areas of improvement.
• Offers a safe space for employees (incl. remote workers) and contributes to a positive employee lifecycle.
• Generate company wide announcements for distribution to all employees regarding overall culture initiatives (via Monthly Newsletters and other sources), and office related updates.
• Plan, implement, and successfully execute team events, trainings, and other activities as requested by HR and local leadership.
• Assist with coordination of HR activities and welcoming visitors in the office.
• Coordinate and execute all Culture related events (such as but not limited to EOM, team building activities, cross regional tournaments).
• Coordinate with (Snr.) HR Operations Specialists and Office Managers in other regions on culture and employee well-being initiatives.

Minimum Qualifications:

• Experience with Gmail and Google Docs
• Experience with MS Office (Word and Excel)
• Experience with web browsers (Chrome, Internet Explorer,etc)
• Executive Administrative Assistant and/or Office Management experience desired
• Experience with culture initiatives, organizing events and employee engagement

Our Fantastic Benefits

• We offer company-wide bonuses based on monthly sales targets, employee referral bonuses, adoption assistance, tuition reimbursement, certification reimbursement, and certification completion bonuses - all in a modern, high-tech, and fun work environment.

For more details about our benefits in each office location, please visit www.knowbe4.com/careers/benefits.

Note: An applicant assessment and background check may be part of your hiring procedure.

Individuals seeking employment at KnowBe4 are considered without prejudice to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation or any other characteristic protected under applicable federal, state, or local law. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please visit www.knowbe4.com/careers/request-accommodation.

No recruitment agencies, please.