Client Services Professional with Dutch

AgileOne; Utrecht; Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

NECTAR POINTS

Employee Assistance Programme

Pension scheme

Absence due to illness insurance

Phone allowance

Job summary

AgileOne seeks a capable coordinator to support operations across client locations within our MSP/VMS programme. You will manage vendor relationships, supervise requisitions, coordinate training, and ensure data integrity in the VMS system. A BA/BS and solid reporting skills are preferred, with a focus on accuracy and customer service.

The role involves collaboration with client managers, staffing partners, and contingent workers, and may include on-site or home-office work in the Utrecht area.

Qualifications

• Proven experience within the staffing industry (recruiting, HR, coordinator, supplier management).
• Excellent written and verbal communication skills.
• Knowledge of labour and employment laws in EMEA is an advantage.
• Ability to analyze and interpret general business information and regulations.
• Experience pulling/downloading reports and creating business correspondence.

Responsibilities

• Support operations at client locations with MSP/VMS programme management.
• Act as liaison between Client and suppliers while maintaining SLAs.
• Organize client and supplier training on VMS operation and set up new users and data elements.
• Monitor requisition approvals and ensure timely submissions.
• Coordinate candidate interviews and onboarding requirements with suppliers and managers.
• Assist with invoice processes and resolve billing or contract inquiries.

Skills

Staffing industry experience

Communication skills

MS Office proficiency

ERP/VMS systems

Education

Bachelor’s degree

Tools

ERP/VMS systems

Job description

OVERVIEW OF THE ROLE:

Support operations at our client locations by assisting client managers, staffing partners, and contingent workers in the day-to‑day operations of our MSP/VMS programme. Utilizing the AgileOne Vendor Management Tool, AccelerationVMS (or other external VMS systems), this position will maintain an organized process for sourcing and engaging contingent workers, in addition to the up keep of system integrity and accuracy of our specific programme technology. Assist the Management Team with administrative programme duties, in an environment where you must be able to multi‑task. Contribute to the professionalism of AgileOne by consistently providing a high level of customer service to the client, suppliers and contingent work

• Act as liaison between Client and suppliers on requirement issues while maintaining the integrity of our Service Level Agreements (SLAs)
• Organizing client and supplier training on VMS operation and functions, set up new client users, embedded workers, job titles, and other system data elements as needed
• Monitor requisition approvals from business group leaders
• Ensure job requisitions have adequate candidates submitted by the suppliers and are filled in a timely manner.
• Screen candidate CVs as needed, for skills match and quality, ensuring compliance and short list submissions for manager’s review
• Quickly identifying difficult-to-fill positions, organizing intake-calls to provide more information about the specifics of a given position
• Coordinate candidate interviews with managers, as needed.
• Document/contract signature on behalf of the client/AgileOne if required.
• Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
• Ensure VMS is set up with supplier markups within their contractual guidelines
• Manage weekly timecard approval process and troubleshoot any issues
• Coordinate and ensure the timely delivery of reports to the client or suppliers
• Act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
• Collaborate with corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
• Providing support in solving billing or contract enquiries and issues
• Identify and communicate process improvement opportunities to programme management
• Assist internal AgileOne teams with supplier set up for new accounts if required
• Provide user training to Client and staffing partner users as needed
• Ensure project documentation (like individual hiring agreements, screening documentation etc.) is updated and archived weekly and can be retrieved for audit, review, and legal purposes
• Perform project administrative duties including managing group inboxes, maintaining SOPs and training and compliance documentation
• HR related issues for AgileOne employed workers where applicable
• Other duties and special projects as assigned

SUPERVISORY RESPONSIBILITIES/# OF STAFF:

None

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in a fast paced environment.

JOB EXPERIENCE REQUIREMENTS:

• Proven experience within the staffing industry, i.e. recruiting, HR, coordinator, supplier management, or other client relationship management
• Well rounded business acumen – pre experience from the MSP industry will be an asset
• Knowledge of labour and employment laws – in EMEA region is an advantage
• Excellent written and verbal communication skills
• Ability to analyze, and interpret general business periodicals, or governmental regulations
• Ability to pull/downloading reports, write business correspondence, and procedural manuals
• Ability to present information effectively to the client, groups of managers and/or suppliers

EDUCATION REQUIREMENT:

Bachelor’s degree (B. A.) (or equivalent) or equivalent combination of education, experience and training.

LANGUAGE/COMMUNICATION SKILLS (written & verbal):

• Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to create more advance reports using Exago will be an advantage, business correspondence, and procedural manuals.
• Ability to present information effectively and respond to questions from groups of managers, clients, customers, and the general public
• Ability to communicate with multi-level client contacts and all internal contacts in a clear and professional manner

COMPUTER/SYSTEM SKILLS REQUIREMENTS:

Proven knowledge of computers including Windows environments, email, and the internet. Proficiency with MS Office applications including Excel, Word, PowerPoint, Outlook, Project and Visio. Ability to quickly learn proprietary technology. ERP/VMS experience will be a plus. None required

TRAVEL REQUIREMENT:

None to Minimal (5%)

PHYSICAL DEMANDS:

Office or home office-based role with associated lifting of minimal equipment, sitting / standing, repetitive actions.

YOUR BENEFITS

• NECTAR POINTS to use to recognize your colleagues. As you collect these points from your peers, you can redeem them for company swag or Amazon, Zalando, and other gift cards.
• EMPLOYEE ASSISTANCE PROGRAMME offers counseling, resources, and referrals to help employees navigate various issues like stress, mental health, financial concerns, and more.
• PENSION SCHEME: Mandatory Aegon pension scheme, contribution of employee is 5% and employer compensates for the remaining, eligible immediately.
• ABSENCE DUE TO ILLNESS INSURANCE: National Nederlanden - absence due to illness insurance, reintegration into work
• PHONE ALLOWANCE