CDI - Rental Contract Administrator (H/F)

KLEPIERRE; Utrecht; On-site; EUR 42,000 - 65,000; Full time

Job summary

Klépierre in the Netherlands seeks a Rental Contract Administrator to manage the full lifecycle of lease agreements, processing changes in SAP, and ensuring legal and financial compliance. You will ensure accurate, timely contract information for effective steering and control.

The role requires 3+ years in contract administration, strong knowledge of Dutch tenancy law, and fluency in Dutch and English. A festive, collaborative environment awaits in Utrecht.

Qualifications

• MBO+ / HBO level in real estate, legal assistance, administration, or similar.
• 3+ years in contract administration, rental administration, or property management.
• Strong experience with lease contracts in the Dutch commercial real estate market.
• Knowledge of Dutch tenancy law, lease structures, indexation, and service charges.
• Fluent in Dutch and English; German is a plus.

Responsibilities

• Registering, reviewing, and maintaining lease agreements and addenda.
• Ensuring contract terms are correctly implemented (rent, indexation, service charges).
• Monitoring renewals, expirations, and contractual deadlines.
• Maintaining complete, compliant lease files.
• Processing contract changes in SAP.
• Verifying unit data, rental conditions, allocation keys, and legal attributes.
• Ensuring correct registration of fixed charges and WOZ assessments.
• Acting as the first point of contact for contract-related questions.
• Coordinating with Property Management, Technical Management, Finance, and Control.
• Supporting Centre Management with contract interpretation and documentation.
• Supporting invoicing of rents, indexations, and contractual recharges.
• Maintaining contract-related documentation for Owners’ Associations.

Skills

Lease contracts

Dutch tenancy law

Attention to detail

Administrative skills

Fluent Dutch & English

Education

MBO+/HBO in real estate or admin

Tools

SAP ERP

Job description

Klépierre is the European leader in shopping centers, combining expertise in development and asset management. Based in France, the company owns and operates 70 leading shopping centers in major cities across 10 countries and is listed on the Paris Stock Exchange (SBF120).

Klépierre’s signature, Shop.Meet.Connect.®, reflects the vision behind our shopping centers: offering the very best in retail, they are also destinations where people can enjoy social and leisure experiences, while building sustainable connections with the communities and territories they are part of. The Group’s CSR strategy, Act4Good®, aims to build the most sustainable commerce platform.

As an employer, Klépierre is committed to providing its teams with the best possible experience—one where everyone can succeed and grow over the long term. Our motto, We love shaping malls, embodies the expertise and passion of Klépierre’s teams, united by a shared goal and common values: Commit, Develop, Explore and Care.

We create a diverse, inclusive and equitable work environment where everyone is empowered to grow and reach their full potential. Klépierre welcomes people from all backgrounds, regardless of physical characteristics, origins, gender, sexual orientation or any other individual differences.

POSITION SUMMARY

The Rental Contract Administrator manages the complete contractual lifecycle of all lease agreements. This includes contract registration, processing contractual changes, ensuring legal and financial compliance, and safeguarding the accuracy of all contract-driven financial flows. The role ensures that management receives accurate, timely, and contract-compliant real estate and financial information to support effective steering and control.

RESPONSIBILITIES

Contract Management

• Registering, reviewing, and maintaining lease agreements and addenda.
• Ensuring contract terms are correctly implemented (rent, indexation, service charges, break options).
• Monitoring renewals, expirations, and contractual deadlines.
• Maintaining complete, compliant, audit-ready lease files.
• Lease AdministrationProcessing all contract changes in SAP.
• Verifying unit data, rental conditions, allocation keys, and legal attributes.
• Ensuring correct registration of fixed charges and WOZ assessments.
• Tenant & Stakeholder CommunicationActing as the first point of contact for contract-related questions.
• Coordinating with Property Management, Technical Management, Finance, and Control.
• Supporting Centre Management with contract interpretation and documentation.
• Financial Administration (Supportive)Supporting invoicing of rents, indexations, and contractual recharges.
• Assisting with turnover rent processing and service charge settlements (content provided by Technical/Finance).
• Supporting receivables with contract-based payment issues.
• VvE AdministrationMaintaining contract-related documentation for Owners’ Associations.
• Supporting quarterly and annual administrative tasks.

Job Requirements

• Education & ExperienceMBO+ / HBO level in real estate, legal assistance, administration, or similar.
• Strong experience with lease contracts in the Dutch commercial real estate market.
• At least 3 years in contract administration, rental administration, or property management.
• Experience with SAP or similar ERP systems is an advantage.
• Knowledge & SkillsStrong understanding of Dutch tenancy law, lease structures, indexation, and service charges.
• High accuracy and attention to detail in contract data.
• Strong administrative and organizational skills.
• Fluent in Dutch and English (German is a plus).
• Familiarity with retail or commercial real estate is preferred.