Business Support & Operation Specialist - Benelux

XPENG; Diemen; On-site; EUR 50,000 - 65,000; Full time

Benefits offered by this job

Varied role at XPENG

Large cross-functional exposure

Competitive salary with pension and a

Growth with EV brand in Europe

Job summary

XPENG is seeking a Business Support & Operation Specialist for the Benelux region to partner with Procurement and Finance and to support Sales and Marketing. The role focuses on efficient procurement, budget tracking, and expense processes across markets.

The candidate will manage vehicle administration, internal controls, and cross‑functional workflows, ensuring timely, compliant operations while communicating with teams across borders.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Operations Management, or a related field.
• At least 1–2 years of experience in business support, procurement, finance operations, sales operations, fleet management, or a similar position.
• Experience managing procurement-to-payment processes, budget tracking, expense control, and supplier coordination.
• Experience in company vehicle or fleet administration is preferred.
• Strong analytical skills, with the ability to consolidate data, identify operational issues, and provide practical recommendations.
• Good understanding of internal controls, compliance requirements, and operational risk management.
• Strong organizational and project management skills, with the ability to manage multiple tasks and stakeholders across different markets.
• Strong communication and cross-functional coordination skills, with the ability to work effectively in an international and multicultural environment.
• Fluency in English is required. Chinese / Dutch language skills are considered a plus.

Responsibilities

• Manage procurement, payment, and expense-related processes across different markets, including purchase requests, purchase orders, invoices, and payment tracking.
• Support company vehicle administration, including vehicle allocation, leasing, insurance, maintenance, and related cost tracking.
• Coordinate internal systems and follow up on process progress to ensure timely completion.
• Monitor operational processes to ensure compliance with internal policies and procedures.
• Identify potential risks and process issues, and support the implementation of corrective and preventive actions.
• Consolidate and analyze procurement, budget, expense, and vehicle-related data.
• Prepare regular reports and provide insights to support management decisions and resource allocation.
• Monitor budget utilization and highlight potential overspending or spending inefficiencies.
• Act as the key operational contact for Sales and Marketing teams.
• Coordinate workflows and communication between local markets, headquarters, Procurement, Finance, and other support functions.
• Support the resolution of daily operational issues and ensure alignment between stakeholders.

Skills

English fluency

Analytical skills

Cross-functional coordination

Budget tracking

Procurement-to-pay

Fleet management

Organizational skills

Communication skills

Education

Bachelor’s degree in Business Administration or related

Job description

Intelligently Moving Your World

XPENG is a leading technology company focused on designing, developing, manufacturing, and marketing intelligent mobility solutions, including electric vehicles (EVs), electric vertical take-off and landing (eVTOL) aircraft, and robotics. We aim to create a thoughtful and empathetic future for mobility that enhances driving experience. Headquartered in Guangzhou, China, XPENG has regional offices in Beijing, Shanghai, Shenzhen, Silicon Valley, and San Diego, and in 2021, we established our European headquarters in Amsterdam, along with offices in Copenhagen, Munich, Oslo, and Stockholm.

Our passionate and diverse team, with expertise in technology, finance, and the automotive industry, spans hubs in China, the US, and Europe. Together, we are forging our international presence as pioneers in the future of mobility.

Why should you be part of our success story?

XPENG Inc.'s American Depositary Shares (ADSs) have been listed on the New York Stock Exchange (NYSE) under the symbol 'XPEV' since August 27, 2020, and on the Stock Exchange of Hong Kong Limited (SEHK) under the symbol '9868.HK' since July 7, 2021. In 2023, XPENG further strengthened its growth trajectory with a $724 million strategic investment from Volkswagen, solidifying its position in the global market. There has never been a more exciting time to join XPENG - a leader in smart electric vehicles and sustainable mobility solutions.

Job Title:Business Support & Operation Specialist - Benelux

Position Summary

The Business Support Specialist serves as a key partner to Procurement and Finance Business Partners, while connecting Sales, Marketing, and supporting functions. The role ensures that sales, marketing, procurement, and related expense processes operate efficiently and in full compliance. Through data analysis and business insights, the position also supports operational decision-making and resource optimization.

Key Responsibilities

Operational Support and Process Management

• Manage procurement, payment, and expense-related processes across different markets, including purchase requests, purchase orders, invoices, and payment tracking.
• Support company vehicle administration, including vehicle allocation, leasing, insurance, maintenance, and related cost tracking.
• Coordinate internal systems and follow up on process progress to ensure timely completion.

Compliance and Risk Management

• Monitor operational processes to ensure compliance with internal policies and procedures.
• Identify potential risks and process issues, and support the implementation of corrective and preventive actions.

Business and Budget Analysis

• Consolidate and analyze procurement, budget, expense, and vehicle-related data.
• Prepare regular reports and provide insights to support management decisions and resource allocation.
• Monitor budget utilization and highlight potential overspending or spending inefficiencies.

Cross-Functional Coordination

• Act as the key operational contact for Sales and Marketing teams.
• Coordinate workflows and communication between local markets, headquarters, Procurement, Finance, and other support functions.
• Support the resolution of daily operational issues and ensure alignment between stakeholders.

Requirements

• Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Operations Management, or a related field.
• At least 1-2 years of experience in business support, procurement, finance operations, sales operations, fleet management, or a similar position.
• Experience managing procurement-to-payment processes, budget tracking, expense control, and supplier coordination.
• Experience in company vehicle or fleet administration is preferred.
• Strong analytical skills, with the ability to consolidate data, identify operational issues, and provide practical recommendations.
• Good understanding of internal controls, compliance requirements, and operational risk management.
• Strong organizational and project management skills, with the ability to manage multiple tasks and stakeholders across different markets.
• Strong communication and cross-functional coordination skills, with the ability to work effectively in an international and multicultural environment.
• Fluency in English is required. Chinese / Dutch language skills are considered a plus.

XPENG offers:

• An interesting, unique and very varied job at XPENG
• A job with an incredibly large contact surface both internally and externally
• An attractive salary package incl. pension and with the possibility of a bonus
• To be involved in the growth of an existing EV brand in Europe

For more information on how we process your personal data, please see: https://www.xpeng.com/policy

As part of our application process, certain positions at our company require a pre-employment screening to ensure the reliability and integrity of our employees. This screening is a standard procedure and may include components such as a Certificate of Good Conduct (VOG) or, in cases where a VOG cannot be obtained in the Netherlands, a Criminal Background Check from your current or previous country of residence over the past five years. Additionally, the process may involve an integrity questionnaire, verification of identification, diplomas, work experience, and consultation of the central insolvency register.

We appreciate your understanding and cooperation in this important matter, as it helps us maintain the high standards expected by our team.

Our Commitment to Diversity and Inclusion:

At XPENG, we’re an equal-opportunity employer that values diversity and positively encourages applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, disability status or other applicable legally protected characteristics.