Board Coordinator

ING; Amsterdam; Hybrid; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

13th month salary

8% holiday allowance

Flexible working hours

Hybrid working options

Mobility card

Personal growth opportunities

Job summary

ING is seeking a Board Coordinator in Amsterdam to support the Corporate Secretaries and coordinate Supervisory and Management Board activities. The role offers exposure to governance, disclosure processes, and a highly confidential environment within ING's Corporate Affairs team.

Key duties include agenda development, meeting logistics, minutes, and executive support. Ideal candidates will have strong communication, confidentiality, and cross‑functional collaboration skills, with 40 hours per

Qualifications

• Experience supporting governance and disclosure processes.
• Proficiency in MS Office and digital tools.
• Excellent communication and stakeholder management skills.

Responsibilities

• Coordinate agendas, meeting logistics, minutes and follow-ups for Supervisory and Management Board meetings.
• Liaise with senior stakeholders to ensure timely information flow to the boards.
• Maintain diligent records and a strong relationship with Executive Assistants of the MB.
• Support Supervisory Board members with logistical arrangements and requests.
• Prepare annual overviews of board meetings and related events.
• Contribute to process improvements and automation within the team.

Skills

Communication

Administrative skills

Organisational skills

Confidentiality

Stakeholder management

MS Office

English proficiency

Multitasking

Flexibility

Time management

Tools

MS Office

SaySo

Sherpany

Job description

This is an STA for a term of at least 12 months

The Corporate Affairs team offers a unique opportunity working at the highest level within ING in a dynamic environment and a closely-knit team. As Board Coordinator in the Corporate Affairs team you have the opportunity to: (i) develop yourself in multiple areas from organisational skills and event management to inter-personal skills; (ii) view how ING operates by being at the very heart of the organisation in a highly sensitive and confidential environment; (iii) expand your network on all levels within ING.

As Board Coordinator you primarily will be responsible for supporting the Corporate Secretaries by coordinating the operational activities around the Supervisory Board and the Management Board which fall under the Corporate Affairs team.

The team

The Corporate Affairs team contributes to compliant, effective and efficient corporate governance by:

• Guiding high quality proposals to the corporate boards to ensure effective corporate decision making.

• Facilitating well-prepared, efficient board meetings.

• Adhering to applicable standards, laws and regulations.

• Using digital/tech solutions where possible.

• Provides adequate assurance, advice and support on board related content and process matters.

• Acts as gatekeeper and liaison between the corporate boards, the rest of the ING organisation and its stakeholders, such as regulatory and supervisory bodies.

Role and responsibilities

Your primary responsibility will be facilitating all aspects around the organisation of Supervisory Board and Management Board meetings, among others:

• Supporting the Corporate Secretaries in the development of agendas, coordination of meeting logistics, distribution of minutes and other follow-ups

• Coordination of and communication with (senior) stakeholders within ING to facilitate timely and high quality information flow towards the corporate boards;

• Diligent record keeping of relevant information

• Maintaining a strong working relationship with the Executive Assistants of the Management Board

• Assisting Supervisory Board members with logistical operating arrangements and other board related requests, as needed

In addition, you will also engage in other activities, such as:

• Preparing and maintaining an annual overview of board meetings and similar board-related events

• Contributing to ongoing process improvements and innovation initiatives within the team. This includes the reassessment of current procedures, automation of manual tasks, integration of existing and new systems, and developing one way of working across the team.

• Writing and maintaining process descriptions relevant to the role

• Supporting the Corporate Secretary in the planning of the annual (international) Supervisory Board / Management Board business visit

• Supporting the Company Secretary in the development and implementation of induction programmes for new corporate board members

• Assisting the team on due diligence requests

How to succeed

We hire smart people like you for your potential. Our biggest expectation is that you’ll stay curious. Keep learning. Take on responsibility. In return, we’ll back you to develop into an even more awesome version of yourself.

We are looking for a hands-on and enthusiastic addition to our team with a sense of humour and a passion for getting things done. Preferably with prior experience supporting governance and disclosure processes within a comparable team and affinity with legal matters. A Board Coordinator has the following traits and experience:

• Strong communication, administrative and organisational skills;

• Organisational sensitivity and ability to work with confidential information in a discrete manner;

• Solid inter-personable and (senior) stakeholder management skills, including experience supporting corporate board member(s);

• Flexible, can-do mentality and ability to multitask with an attention to detail, anticipate executive needs, and deliver on time;

• Good written and spoken English required;

• Proficiency in MS Office (Outlook, Teams, Word, Excel, PowerPoint) and affinity with other digital solutions, such as SaySo and Sherpany are an advantage;

• Available for 40 hours per week.*
  *This role requires flexibility to be available beyond standard office hours to addresstime-sensitive matters or unexpected issues.

Rewards and benefits

We want to make sure that it’s possible for you to strike the right balance between your career and your private life. Find out more about our employment conditions.

The benefits of working with us at ING include:

• A competitive salary aligned with your skills and experience

• 25-28 vacation days depending on your contract

• Pension scheme

• 13th month salary and 8% holiday allowance

• Individual Savings Contribution (BIS), 3.5% of your gross annual salary

• Flexible working hours and hybrid working options

• A mobility card: choose your mode of transport for commuting each day, with free public transport on weekends.

• Personal growth and challenging work with endless possibilities

• An informal working environment with a diverse group of innovative colleagues

About us

Curious about how ING empowers people and businesses to move forward?

Discover what we do and what we can offer you

Questions

Please visit our Frequently Asked Questions section to find some answers on questions you might have.

Because this is a sensitive position, the eventual preferred candidate will be subject to an in-depth screening process.