Benelux Sales Coordinator: Ops, Compliance & Enablement

CSL; Breda; On-site; EUR 30,000 - 42,000; Full time

Job summary

CSL seeks a Sales Coordinator to support the Benelux sales team from Breda or Mechelen, handling mailbox operations, CRM inputs, onboarding, and cross-functional collaboration while ensuring quality/compliance standards. You will assist KAMs and Sales Managers, coordinate meetings, and manage ToV/ contract tasks.

The role involves office management, data uploads for transparency portals, and supporting logistics for external locations and congresses.

Qualifications

• Prior (Pharmaceutical or Biotech industry = preferred) sales assistance experience
• Excel/ Power point/ Teams/ DocuSign
• Contract management
• Excellent interpersonal and communication skills
• Demonstrated strong organisational skills
• Demonstrated innovative thinking
• Ability to work independently & be self-motivating

Responsibilities

• Mailbox management on assigned boxes for joint sales departmental needs
• Current: Own mailbox and Transparency mailbox
• Core user in Vinci CRM / Supportive in Vinci CRM meeting module input if needed
• Sales team onboarding, supportive in departmental transcending onboarding
• Conclude and align timely on sales related incoming phone/letters/mails
• Template management Benelux
• Transfer of Value (ToV) related contract from Vinci entries
• Support “sign & save” third party contracts (like IQVIA) if initiated by sales department
• Create purchase orders, tracking payments
• SOP ToV up to date/adapt on legal and compliant demands
• Broad generic support for KAMs and Sales Manager
• Organization of internal sales team meetings NL and Belux (incl. external location)
• Follow-up on actions deriving from these meetings
• Cycle meeting support / member cycle committee
• Incoming sponsorships distributed to responsible stakeholders
• Support in booking/ planning and financial settlement external locations
• Management of internal and external activity overview including support if needed on logistics (materials/ stands etc)
• Per turn a member of cycle meeting organizing core team
• Supportive in organizing and planning external training for sales team members
• First point of contact HCP’s/speakers/trainers
• Support marketing/ head of sales with planning sales attendees on congresses
• First internal contact on compliance and quality Vinci meeting module
• ToV/ Transparency quarterly updates
• Processing cross-border transactions
• Data upload for publication transparency portals NL, Be and internal website
• CGR, Mdeon and Studio Pharma /RIP contact and expert function
• On time support on documentation meeting interactions with HCP’s/ HCO’s
• CyberGrants requests/ compliance checklist in line with internal and external guidelines
• SOPs/PD responsibility
• BNL-LLC-0008 Local Transparency Reporting
• Direct report to Sales Manager Netherlands / dotted line Sales Manager Belux
• Collaborative and supportive with marketing and general assistant peers
• General internal commercial newsletters/ mails
• (Sporadically) taking minutes for efficacy reasons

Skills

Excellent interpersonal and коммуника?

Strong organisational skills

Innovative thinking

Self-motivation

Education

Office Management

Pharmaceutical Management

Commercial business assistant

Tools

Excel

PowerPoint

Teams

DocuSign

Job description

CSL seeks a Sales Coordinator to support the Benelux sales team from Breda or Mechelen, handling mailbox operations, CRM inputs, onboarding, and cross-functional collaboration while ensuring quality/compliance standards. You will assist KAMs and Sales Managers, coordinate meetings, and manage ToV/ contract tasks.

The role involves office management, data uploads for transparency portals, and supporting logistics for external locations and congresses.