Finance & Admin Support (Part-Time)

Octagon Professionals International; Amstelveen; On-site; EUR 30,000 - 45,000; Part time

Benefits offered by this job

25 vacation days

Pension

Professional training

Job summary

A global supplier of fermentation-based ingredients in Amsterdam is seeking a part-time Backoffice Administrator. Responsibilities include handling customer orders, updating the ERP system, coordinating with suppliers, and ensuring order accuracy. The ideal candidate has about 1 year of experience, excellent English skills, and is detail-oriented. The role offers 25 vacation days, pension contributions, and professional training opportunities.

Qualifications

• Around 1 year of experience in an admin or logistics role.
• Proactive attitude and good teamwork skills.
• Experience with Exact Online is a plus.

Responsibilities

• Handle incoming customer orders via email and phone.
• Update order details in the ERP system.
• Coordinate with suppliers on delivery updates.
• Review purchase orders and invoices for accuracy.
• Monitor stock levels and communicate with the team.
• Prepare shipping and customs documents.
• Assist the General Manager with administrative tasks.

Skills

Detail-oriented

Proactive attitude

Team player mindset

Excellent English skills

Good knowledge of Excel

Tools

Exact Online

Job description

Are you a detail-oriented team player looking for an opportunity in a customer-facing role? Read on!

Octagon is partnered with a global supplier of fermentation-based ingredients, specializing in high-quality solutions for the food, nutrition, and personal care industries. As their team is growing, we are looking for a part-time Backoffice Administrator, based in Amsterdam!

What you’ll do

• Handle incoming customer orders via email (and sometimes phone)
• Enter and update order details in the ERP system (Exact Online)
• Coordinate with suppliers and logistics partners on delivery updates
• Review purchase orders and invoices to make sure everything matches
• Keep an eye on stock levels and communicate with the team to prevent shortages
• Prepare and check shipping and customs documents
• Support the General Manager and team with administrative tasks

What we’re looking for

• Around 1 year of experience in an admin or logistics role
• Good knowledge of Excel (experience with Exact Online is a plus)
• A proactive attitude and a team player mindset
• Excellent English skills (Dutch, Japanese, German, or French are a plus)
• 25 vacation days, based on full-time employment
• Pension
• Professional training

Does the role of Backoffice Administrator match your profile? Apply now through our simple application process below!