Assistant Document Control (m/f/d)

NOV; Etten-Leur; On-site; EUR 26,784 - 37,944; Full time

Job summary

NOV is seeking an Assistant Document Control to manage and maintain essential quality documentation, including certificates, test records, and MRBs. You will work with the Sr. QA Engineer and cross-functional teams to ensure documents are complete, accurate, and readily available for manufacturing operations.

You will contribute to product quality, operational efficiency, and customer satisfaction while upholding NOV’s commitment to safety, quality, and continuous improvement.

Qualifications

• HAVO diploma or equivalent, preferably in Technical Administration or Document Management.
• Minimum 2 years of experience in document control or similar administrative role in manufacturing/engineering.
• Experience with document management systems and Microsoft Office.
• Strong attention to detail with excellent organizational and time management skills.
• Good communication in Dutch and English, written and spoken.

Responsibilities

• Control and maintain product certificates, test records, and MRBs, ensuring completeness, accuracy, and timely delivery.
• Collaborate with Quality, Engineering, Manufacturing, and other departments to organize technical documentation.
• Review documentation to identify discrepancies and ensure compliance with standards and regulatory requirements.
• Maintain document management systems and ensure storage complies with procedures.
• Provide drawings, certificates, and test records to internal and external customers when required.
• Coordinate product certification processes, including scheduling inspections with external agencies.
• Investigate and resolve documentation deviations related to certificates and test records.
• Work with the Document Control Engineer to review progress and support continuous improvement.
• Provide guidance on document control procedures to colleagues.

Skills

Document management

Microsoft Office

Attention to detail

Organizational skills

Time management

Cross-functional collaboration

Proactive mindset

Education

HAVO diploma or equivalent

Tools

Document management systems

Microsoft Office (Excel, Word, Outlook)

Job description

Job Description

As an Assistant Document Control, you will be responsible for controlling and maintaining essential quality documentation, including product certificates, test records, and Manufacturing Record Books (MRBs). Your attention to detail and commitment to quality will help ensure compliance with customer requirements, industry standards, and internal quality procedures.

Reporting to the Sr. QA Engineer, you will collaborate with cross-functional teams to support manufacturing operations by ensuring documentation is complete, accurate, and readily available. Your work will contribute directly to product quality, operational efficiency, and customer satisfaction.

About NOV

NOV delivers technology-driven equipment, systems, services, and software solutions supporting energy production and industrial operations worldwide. Through our engineering, manufacturing, and service expertise, we help customers improve safety, efficiency, reliability, and operational performance. Joining NOV means becoming part of a global organization committed to innovation, collaboration, and continuous improvement.

What We Offer

• Opportunity to work for a global leader in energy and industrial technology.
• A collaborative and supportive team environment.
• Ongoing learning and professional development opportunities.
• Exposure to international manufacturing and quality processes.
• The opportunity to contribute to products used by customers around the world.
• A culture focused on safety, quality, innovation, and continuous improvement.

Diversity & Inclusion

At NOV, we are committed to creating an inclusive workplace where everyone can thrive. We value diversity in all its forms and believe that different perspectives drive innovation and success. We welcome applications from all qualified candidates regardless of gender, age, ethnicity, nationality, disability, sexual orientation, gender identity, religion, or any other characteristic protected by applicable law.

Responsibilities

• Control and maintain product certificates, test records, and Manufacturing Record Books (MRBs), ensuring documentation is complete, accurate, and delivered on time.
• Collaborate with Quality, Engineering, Manufacturing, and other departments to collect, organize, and maintain technical documentation.
• Review documentation to identify discrepancies and ensure compliance with quality standards, customer specifications, and regulatory requirements.
• Maintain efficient document management systems and ensure documentation is stored in accordance with company procedures.
• Provide drawings, product certificates, and test records to internal and external customers when required.
• Coordinate and monitor the product certification process, including scheduling inspections with external inspection agencies.
• Investigate and resolve documentation deviations related to material certificates and test records, ensuring product quality is maintained.
• Work closely with the Document Control Engineer to review progress, resolve issues, and support continuous improvement initiatives.
• Provide guidance and support to colleagues on document control procedures and best practices.
• Contribute to maintaining a culture of quality, accuracy, and continuous improvement across the organization.

Qualifications

Essential Qualifications

• HAVO diploma or equivalent, preferably in Technical Administration, Document Management, or a related field.
• Minimum 2 years of experience in document control or a similar administrative role within a manufacturing or engineering environment.
• Experience with document management systems and Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail with excellent organizational and time management skills.
• Good communication skills in Dutch and English, both written and spoken.
• Ability to work independently, prioritize tasks, and collaborate effectively with cross-functional teams.
• A proactive, quality-focused mindset with a willingness to learn and continuously improve.

Preferred Qualifications

• Experience with material certificates and Manufacturing Record Books (MRBs).
• Familiarity with quality management systems and product certification processes.
• Previous experience supporting Quality Assurance or Engineering teams.