Administrative Assistant – Quality Control Department

Prothya Biosolutions; Amsterdam; On-site; EUR 36,000 - 52,000; Part time

Benefits offered by this job

Flexible working hours

Part-time option 24h or 32h

Salary range €3,213.35–€4,619.24 gross

Holiday allowance 8.33%

13th month

30 holidays per year

Travel expense contribution

Parking access

Pension plan

Growth opportunities

Job summary

Prothya Biosolutions is seeking an Administrative Assistant to support the QC department with documentation management, archiving, training administration, and laboratory support activities. The role covers document lifecycle, logbook handling, controlled document distribution, data integrity, and onboarding support for new QC staff.

Ideal candidates have a secondary education level (MBO) and experience in a QC GMP-regulated environment, with strong Microsoft Office skills and fluency in Dutch

Qualifications

• Secondary education level (MBO) level 4.
• Experience in QC GMP-regulated pharma/biotech environment is an advantage.
• Proficient in Microsoft Office applications.
• Experience with quality systems or document management systems is desirable.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and teamwork skills.
• Fluent in Dutch and English.

Responsibilities

• Documentation & Archiving: manage QC documentation lifecycle and ensure accuracy and complete archiving.
• Review, bind, and archive QC worklists and maintain archival systems per GMP and company procedures.
• Retrieve archived documents and records for internal stakeholders.
• Data Management: backup and clean up laboratory data and ensure electronic record integrity.
• Training Administration: support onboarding of new QC staff and prepare training materials.
• Logbook Management: issue, review, update, and archive QC logbooks according to requirements.

Skills

MS Office

Quality systems

Document management

Attention to detail

Multitasking

Dutch

English

Education

MBO Level 4

Tools

Microsoft Office

Job description

Are you detail-oriented and organized Administrative Assistant to support our Quality Control (QC) department with documentation management, archiving, training administration, and laboratory support activities?

Key Responsibilities:

• Documentation & Archiving
• Review, bind, and archive QC worklists
• Manage the lifecycle of QC documentation, ensuring documentation is complete, accurate, and properly archived.
• Retrieve archived documents and records upon request from internal stakeholders.
• Maintain internal archiving systems in compliance with company requirements.

Logbook Management

• Print, issue, receive, review, update, and archive QC logbooks.
• Ensure logbooks are issued and archived according to GMP and GDocP requirements.
• Monitor logbook status and coordinate replacements or updates as required.

Controlled Document Management

• Manage controlled copies of laboratory procedures and methods.
• Print and distribute updated procedures to ensure current versions are available in the QC laboratory.
• Remove, destroy, and archive obsolete controlled copies in accordance with document control procedures.

Data Management

• Perform backup and cleanup activities for laboratory raw data stored on USB devices.
• Ensure data integrity and proper storage of electronic records in accordance with company procedures.

Training Administration

• Support onboarding activities for new QC employees, including preparation of lockers, training binders, and related materials.

Your profile:

• Secondary education level (MBO) level 4
• Previous administrative experience in a QC GMP-regulated pharmaceutical, biotechnology, or life sciences environment is an advantage
• Proficient in Microsoft Office applications.
• Experience with quality systems or document management systems is desirable.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and teamwork skills.
• Proactive and solution-oriented mindset.
• Fluent in both Dutch and English

What we offer:

• Employment for 1 year with flexible working hours in consultation. Working part-time (24h or 32h) is possible.
• Salary between € 3.213,35 and € 4.619,24 euro gross per month based on full-time (40h) employment
• 8.33% holiday allowance and a 13th month.
• 30 holiday days (based on fte).
• Contribution to travel expenses from the first kilometer.
• Excellent accessibility by public transport and private parking available.
• A pension plan with Zorg & Welzijn, providing security for your future.
• A dynamic, safe, and challenging working environment with ample opportunities to grow, innovate, and learn, all while making a meaningful impact on the health of millions.