AI Team Experience Lead + Executive Assistant

Jobtailor; Amsterdam; Hybrid; EUR 55,000 - 85,000; Full time

Job summary

Jobtailor in Amsterdam seeks an experienced Executive Assistant / EBP to support the Global Head of AI. You will manage complex calendars, coordinate international travel, and prepare leadership briefing materials to enable strategic decision-making.

You will own onboarding and team wellbeing initiatives using PERMA, while coordinating with HR, IT, Finance, and Legal. This role requires discretion, strong communication, and the ability to operate across a matrixed, fast-growing tech environment.

Qualifications

• Senior EA or equivalent in a fast-scaling technology organisation.
• Ownership of team experience programmes: onboarding, culture, engagement, or rituals.
• Experience designing and running team events at scale: offsites, all-hands, leadership programmes, engagement touchpoints.
• Comfort operating across HR, IT, Finance, Legal, Comms, and Events, without direct authority.
• Fluent in English; able to operate across an international, matrixed organisation.
• Background in organisational development or HR business partnering; AI/deep-tech teams is a plus.

Responsibilities

• Manage the Global Head of AI's calendar, inbox, and priorities.
• Coordinate complex international travel, prepare itineraries, and handle visa logistics.
• Prepare briefing materials, pre-reads, and follow-up actions for leadership meetings.
• Represent the Global Head of AI with internal and external stakeholders as gatekeeper and trusted proxy.
• Track strategic communications and alignment across the leadership team.
• Oversee budget tracking and expense compliance.
• Support onboarding for new AI team hires from pre-arrival logistics to integration.
• Plan and execute team offsites, leadership programmes, and large-scale events.
• Apply PERMA framework to team wellbeing; monitor wellbeing rituals.
• Coordinate cross-functionally with HR, IT, Finance, Workplace, Legal, and Comms.

Skills

Executive support

Stakeholder management

Team experience programme ownership

Event planning at scale

HR coordination

Cross-functional coordination

Fluent English

Education

Background in organisational development / HR business partnering

Job description

Jobtailor in Amsterdam seeks an experienced Executive Assistant / EBP to support the Global Head of AI. You will manage complex calendars, coordinate international travel, and prepare leadership briefing materials to enable strategic decision-making.

You will own onboarding and team wellbeing initiatives using PERMA, while coordinating with HR, IT, Finance, and Legal. This role requires discretion, strong communication, and the ability to operate across a matrixed, fast-growing tech environment.