Administrative Specialist | Dutch - Undutchables

Jobster; Amsterdam; Hybrid; EUR 40,000 - 48,000; Full time

Benefits offered by this job

Hybrid working

8% holiday allowance

Pension scheme

Gym membership contribution

Monthly allowance

Language courses subsidy

Job summary

Jobster is seeking a skilled Accounting Operations & Payment Support specialist based in the Amsterdam region to join our finance team.

In this full‑time hybrid role you will manage end-to-end accounting, posting and verifying invoices, assist with payments, tax compliance and financial reporting, coordinate payroll support, and liaise with external partners. Fluency in English and Dutch is required; 8% holiday allowance and monthly benefits accompany a €44,000+ salary.

Qualifications

• Strong understanding of accounting principles and financial processes.
• Fluent business English and Dutch B2; other European languages a plus.
• Minimum of 3 years’ professional experience in Accounting or Finance.
• Experience with Dutch GAAP and local tax requirements.
• Ability to work independently, prioritize tasks, and meet deadlines.

Responsibilities

• Support end-to-end accounting administration including invoices processing.
• Register financial transactions and prepare payment documentation.
• Assist monthly, quarterly, and annual closings with stakeholders.
• Coordinate payroll-related activities and HR administration support.
• Collaborate with external partners such as tax advisors and auditors.
• Provide backup and cover for the team during absences.

Skills

English proficiency

Dutch language (B2)

Analytical skills

Problem-solving

Organizational skills

Communication & stakeholder management

Excel

ERP systems

Tools

Excel

ERP systems

Job description

Accounting Operations & Payment Support:

• Support the end-to-end accounting administration process, including the verification, review, and processing of invoices to ensure accuracy, completeness, and compliance with company policies.
• Assist with the timely and accurate registration of financial transactions and the preparation of payment documentation within the company's financial systems.
• Support financial planning and administrative activities, ensuring that relevant accounting documentation is properly maintained and transferred to external accounting partners where required.
• Continuously review existing accounting processes and identify opportunities to improve efficiency, accuracy, and internal controls.

Tax, Compliance & Financial Reporting:

• Support monthly, quarterly, and annual closing activities in cooperation with internal and external stakeholders.
• Prepare and coordinate tax filings and declarations in compliance with applicable legal and fiscal requirements.
• Ensure adherence to accounting standards, tax regulations, and internal compliance guidelines.
• Support audits and provide documentation required by auditors, tax authorities, and other external parties.

HR Administration & Payroll Support:

• Coordinate payroll-related activities and support HR administration processes.
• Act as a key contact for accounting, administrative, payroll, and human resources matters.
• Support Hyundai Glovis Europe Headquarters in Eschborn with accounting, fiscal, administrative, and HR-related requests and reporting requirements.

Stakeholder & External Partner Management:

• Coordinate and collaborate with external service providers, including tax advisors, auditors, payroll providers, and accounting partners.
• Build and maintain effective working relationships with internal departments and external stakeholders to ensure smooth business operations.

Backup & Team Support:

• Provide backup support for colleagues during absences to ensure business continuity.
• Assist with additional accounting, administrative, and finance-related tasks as required.

Requirements

• Business-fluent English and Dutch B2 is required; additional European language skills are considered a plus.
• Minimum of 3 years of professional experience in Accounting, Finance, or a related field.
• Strong understanding of accounting principles, financial processes, and reporting requirements-
• Proven experience in the Netherlands - Strong knowledge of Dutch accounting standards (Dutch GAAP)
• Ability to work independently, prioritize tasks effectively, and ensure work is completed accurately and within deadlines.
• Proven ability to assess complex situations, identify root causes, and implement practical and effective solutions.
• Strong analytical and problem-solving skills with a structured and detail-oriented approach.
• Ability to identify, analyze, organize, and resolve issues in a timely and efficient manner.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong communication and stakeholder management skills in an international business environment.
• Proficiency in Microsoft Office applications, particularly Excel; experience with ERP systems is considered an advantage.
• Proactive, reliable, and committed to continuous improvement and operational excellence.
• You currently live in the Amsterdam region.
• You hold full working rights in the Netherlands. This client can not offer sponsorship for this position.

Benefits

• Full-time position, 40 hours per week
• Competitive salary starting from €44,000 gross annually, including 8% holiday allowance
• Monthly allowance
• Gym membership contribution
• Hybrid working, with up to 2 days per week from home
• Subsidised language courses
• Pension scheme