Administrative Specialist | Dutch

Undutchables; Amsterdam; On-site; EUR 45,000 - 60,000; Full time

Job summary

Undutchables is seeking a diligent accounting professional to support end-to-end accounting, payments, and compliance. You will collaborate with internal teams and external partners to ensure accurate records and timely reporting across financial processes.

You will assist with month-end close, tax-related filings, payroll support, and HR administration, coordinating with stakeholders to maintain effective financial controls and streamlined operations.

Responsibilities

• Support end-to-end accounting administration: verify, review, and process invoices per policy.
• Assist with registration of financial transactions and preparation of payment documentation.
• Help maintain accounting records and coordinate with external accounting partners.
• Review processes to improve efficiency, accuracy, and internal controls.
• Support monthly, quarterly, and annual closings with internal/external stakeholders.
• Prepare tax filings and declarations in line with legal requirements.
• Ensure adherence to standards, regulations, and internal guidelines.
• Assist audits and provide documentation to auditors and tax authorities.
• Coordinate payroll-related activities and HR administration tasks.
• Act as primary contact for accounting, administrative, payroll, and HR matters.
• Collaborate with external service providers and internal departments.
• Provide backup support for colleagues to ensure business continuity.

Job description

Accounting Operations & Payment Support:

• Support the end-to-end accounting administration process, including the verification, review, and processing of invoices to ensure accuracy, completeness, and compliance with company policies.
• Assist with the timely and accurate registration of financial transactions and the preparation of payment documentation within the company's financial systems.
• Support financial planning and administrative activities, ensuring that relevant accounting documentation is properly maintained and transferred to external accounting partners where required.
• Continuously review existing accounting processes and identify opportunities to improve efficiency, accuracy, and internal controls.

Tax, Compliance & Financial Reporting:

• Support monthly, quarterly, and annual closing activities in cooperation with internal and external stakeholders.
• Prepare and coordinate tax filings and declarations in compliance with applicable legal and fiscal requirements.
• Ensure adherence to accounting standards, tax regulations, and internal compliance guidelines.
• Support audits and provide documentation required by auditors, tax authorities, and other external parties.

HR Administration & Payroll Support:

• Coordinate payroll-related activities and support HR administration processes.
• Act as a key contact for accounting, administrative, payroll, and human resources matters.
• Support Hyundai Glovis Europe Headquarters in Eschborn with accounting, fiscal, administrative, and HR-related requests and reporting requirements.

Stakeholder & External Partner Management:

• Coordinate and collaborate with external service providers, including tax advisors, auditors, payroll providers, and accounting partners.
• Build and maintain effective working relationships with internal departments and external stakeholders to ensure smooth business operations.

Backup & Team Support:

• Provide backup support for colleagues during absences to ensure business continuity.
• Assist with additional accounting, administrative, and finance-related tasks as required.