Administratief Operations Specialist (m/v/x)

Personio; Amsterdam; On-site; EUR 55,000 - 90,000; Full time

Benefits offered by this job

Meal Subsidy

Company mobile phone and laptop

Flextime

Language course subsidies

Job summary

GLOVIS Europe GmbH in Amsterdam seeks an experienced accounting professional to support end-to-end accounting operations, payment processing, and documentation in the company systems.

You will assist with monthly closings, tax filings, and coordination with internal and external stakeholders, ensuring compliance and strong internal controls. Payroll and HR administration support are also part of the role, with exposure to an international business environment.

Qualifications

• Minimum 5 years of professional experience in accounting or finance.
• Strong understanding of accounting principles and financial reporting.
• Ability to work independently and meet deadlines.
• Analytical and problem-solving skills with attention to detail.
• Excellent organizational and time-management abilities.

Responsibilities

• Support end-to-end accounting administration, including invoices and compliance.
• Register financial transactions and prepare payment documentation.
• Assist with monthly, quarterly, and annual closings with stakeholders.
• Coordinate payroll-related activities and HR administration tasks.
• Collaborate with external partners and auditors; ensure controls and reporting.

Skills

Accounting

Finance

ERP systems

Excel

Stakeholder management

English proficiency

Tools

Microsoft Office

ERP systems

Job description

Your mission

Accounting Operations & Payment Support:

• Support the end-to-end accounting administration process, including the verification, review, and processing of invoices to ensure accuracy, completeness, and compliance with company policies.
• Assist with the timely and accurate registration of financial transactions and the preparation of payment documentation within the company's financial systems.
• Support financial planning and administrative activities, ensuring that relevant accounting documentation is properly maintained and transferred to external accounting partners where required.
• Continuously review existing accounting processes and identify opportunities to improve efficiency, accuracy, and internal controls.

Tax, Compliance & Financial Reporting:

• Support monthly, quarterly, and annual closing activities in cooperation with internal and external stakeholders.
• Prepare and coordinate tax filings and declarations in compliance with applicable legal and fiscal requirements.
• Ensure adherence to accounting standards, tax regulations, and internal compliance guidelines.
• Support audits and provide documentation required by auditors, tax authorities, and other external parties.

HR Administration & Payroll Support:

• Coordinate payroll-related activities and support HR administration processes.
• Act as a key contact for accounting, administrative, payroll, and human resources matters.
• Support Hyundai Glovis Europe Headquarters in Eschborn with accounting, fiscal, administrative, and HR-related requests and reporting requirements.

Stakeholder & External Partner Management:

• Coordinate and collaborate with external service providers, including tax advisors, auditors, payroll providers, and accounting partners.
• Build and maintain effective working relationships with internal departments and external stakeholders to ensure smooth business operations.

Backup & Team Support:

• Provide backup support for colleagues during absences to ensure business continuity.
• Assist with additional accounting, administrative, and finance-related tasks as required.

Your profile

• Minimum of 5 years of professional experience in Accounting, Finance, or a related field.
• Strong understanding of accounting principles, financial processes, and reporting requirements.
• Ability to work independently, prioritize tasks effectively, and ensure work is completed accurately and within deadlines.
• Proven ability to assess complex situations, identify root causes, and implement practical and effective solutions.
• Strong analytical and problem-solving skills with a structured and detail-oriented approach.
• Ability to identify, analyze, organize, and resolve issues in a timely and efficient manner.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong communication and stakeholder management skills in an international business environment.
• Proficiency in Microsoft Office applications, particularly Excel; experience with ERP systems is considered an advantage.
• Business-fluent English is required; additional European language skills are considered a plus.
• Proactive, reliable, and committed to continuous improvement and operational excellence.

Why us?

Join us and unlock your potential with the following benefits:

• Meal Subsidy
• Company mobile phone and laptop (for business purpose only)
• Company Laptop (for business purpose only)
• Flextime
• Subsidies for English, Dutch or Korean language courses

If you are looking for a chance to apply your knowledge and implement your ideas, while being recognized for your unique contributions, we would love to get to know you and show you why a career at GLOVIS Europe GmbH can be a great opportunity for you.