Administrative Specialist

DongFeng Motor Europe B.V.; Amsterdam; On-site; EUR 32,000 - 48,000; Full time

Job summary

DONGFENG is seeking an Administration Specialist to support the daily operations of our Netherlands office. The successful candidate will handle office administration, facilities coordination, supplier management, and general administrative support to ensure efficient and well-organized operations.

The role requires strong organizational skills, attention to detail, and the ability to coordinate with local service providers, colleagues, and our international teams across Europe and China.

Qualifications

• At least 2 years of experience in administration, office management, or a related field.
• Good command of English, with the ability to communicate effectively in a professional environment.
• Knowledge of Dutch is an advantage.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.

Responsibilities

• Manage daily office administration, including office supplies, mail and courier services, visitor reception, and general workplace arrangements.
• Coordinate office facilities and local service providers, including property management, internet, telecommunications, and other office-related services.
• Arrange business travel, meetings, and business visits, including transportation, accommodation, and meeting facilities.
• Support administrative procurement, supplier quotations, purchase requests, expense documentation, and budget tracking.
• Maintain records of office equipment, fixed assets, and administrative supplies, including inventory checks and allocation records.
• Organize and maintain administrative documents, contracts, and related records.
• Provide general administrative support to employees, including office equipment, access arrangements, and workplace setup.
• Coordinate routine administrative matters with external service providers and relevant local organizations.
• Work closely with colleagues in Europe and China to support the smooth operation of the business.

Skills

English communication

Organizational skills

Coordination

Problem-solving

Tools

Microsoft Office (Outlook Word Excel)

Job description

About DONGFENG

Founded in 1969 and headquartered in Wuhan, China, Dongfeng Motor Corporation is one of China's major automotive manufacturers, with a broad portfolio spanning passenger vehicles, commercial vehicles, new energy vehicles, automotive components, and related services.

With a strong foundation in automotive research and development, manufacturing, and sales, Dongfeng continues to expand its international presence, with products sold in markets around the world.

At DONGFENG, we are committed to bringing innovative mobility solutions to customers globally. As our European business continues to develop, we are building our local capabilities and strengthening our presence in the European market.

About the Role:

DONGFENG is looking for an Administration Specialist to support the daily operations of our Netherlands office. The successful candidate will be responsible for office administration, facility coordination, supplier management, and general administrative support, helping ensure efficient and well-organized office operations.

This role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with local service providers, colleagues, and our international teams.

Key Responsibilities:

• Manage daily office administration, including office supplies, mail and courier services, visitor reception, and general workplace arrangements.
• Coordinate office facilities and local service providers, including property management, internet, telecommunications, and other office-related services.
• Arrange business travel, meetings, and business visits, including transportation, accommodation, and meeting facilities.
• Support administrative procurement, supplier quotations, purchase requests, expense documentation, and budget tracking.
• Maintain records of office equipment, fixed assets, and administrative supplies, including inventory checks and allocation records.
• Organize and maintain administrative documents, contracts, and related records.
• Provide general administrative support to employees, including office equipment, access arrangements, and workplace setup.
• Coordinate routine administrative matters with external service providers and relevant local organizations.
• Work closely with colleagues in Europe and China to support the smooth operation of the business.

Qualifications:

• At least 2 years of experience in administration, office management, or a related field.
• Good command of English, with the ability to communicate effectively in a professional environment.
• Knowledge of Dutch is an advantage.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• A proactive, detail-oriented, and service-minded approach to work.
• Ability to manage multiple tasks independently and work effectively in an international, multicultural environment.
• Experience in a multinational company or supporting the setup of a new office is a plus.

Join our team and be part of our journey in Europe!