Administrative assistant

Zantman Kliniek; Rotterdam; Hybrid; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Pension accrual

Vacation days (25 per year)

Vacation pay and year-end bonus

Commuting allowance

Fun team outings

Job summary

Zantman Clinic in Rotterdam is looking for a meticulous Administrative Assistant to support daily operations. You will ensure data is accurate, handle invoices, HR records, and administrative reports while working behind the scenes with independence and responsibility.

This 32 or 40 hour per week role offers a structured environment, a friendly team, a pension plan, vacation days, a year-end bonus, commuting allowance, and opportunities to contribute to reliable processes.

Qualifications

• MBO or HBO level, preferably in admin/finance/secretarial.
• Experience with admin tasks and/or financial accounting.
• Proficiency in Dutch (spoken and written).
• Experience with Microsoft Office; accounting software is a plus.
• Ability to work accurately and in an organized manner.
• Good communication skills and client-focused attitude.
• Handle confidential data with integrity and discretion.
• Ability to work independently and set priorities; strong numerical skills.

Responsibilities

• Prepare, send, process, and handle invoices.
• Process purchase invoices, payments, and bank transactions.
• Answer questions about invoices, payments, and administrative matters.
• Support accounts receivable management and sending reminders.
• Support HR administration, including tracking hours, leave, absences.
• Prepare and maintain administrative summaries and reports for management.
• Identify inaccuracies, delays, or missing information.
• Contribute to clear, up-to-date administrative processes.

Skills

Dutch fluency

Attention to detail

Organizational skills

Independent work

Education

MBO/HBO education

Tools

Microsoft Office

Accounting software

Job description

Are you detail-oriented, organized, and do you get a kick out of accurate data? Do you enjoy keeping track of things, carefully processing information, and neatly completing administrative tasks? Then we’re looking for you.

What will you do?

As an administrative assistant, you will support the day-to-day administrative operations at Zantman Clinic. You will work behind the scenes and ensure that data is complete, accurate, and up-to-date. This is a position in which accuracy, independence, and personal responsibility are essential.

Your responsibilities will include, among other things:

• Preparing, sending, processing, and handling the administrative aspects of sales invoices;
• Processing purchase invoices, payments, and bank transactions;
• Answering questions from clients and colleagues about invoices, payments, and administrative matters;
• Provide support with accounts receivable management and sending payment reminders;
• Provide support with HR administration, including tracking hours, leave, and absences;
• Preparing and maintaining administrative summaries and reports for management;
• Identifying inaccuracies, delays, or missing administrative information;
• Contribute to clear, up-to-date, and reliable administrative processes.

This is a good fit for you if you

You are meticulous and reliable, and you value structure. You enjoy working neatly and precisely, handle confidential information responsibly, and consider it important that the records are accurate.
You feel comfortable in a role where you work independently but also coordinate regularly with colleagues. You communicate clearly, are client-focused, and enjoy helping others with administrative questions.

What We're Asking For

• Vocational (MBO) or higher vocational (HBO) level of work and thinking, preferably in an administrative, financial, or secretarial field.
• Experience with administrative tasks and/or financial accounting.
• Proficiency in the Dutch language, both spoken and written.
• Experience with Microsoft Office and, preferably, with accounting software.
• The ability to work accurately, in an organized manner, and with attention to detail.
• Good communication skills and a client-oriented attitude.
• Handle confidential data with integrity and discretion.
• Able to work independently and set priorities.
• Strong administrative skills and a knack for numbers.

What We Offer

• A varied administrative role within a professional and growing Clinic;
• A position for 32 or 40 hours per week;
• A dedicated team with short lines of communication and a pleasant work environment;
• 25 vacation days per year based on full-time employment;
• Pension accrual through Nationale-Nederlanden;
• Vacation pay and a year-end bonus;
• A commuting allowance;
• Fun team outings and a great team.

About Zantman Clinic

Zantman Clinic a Clinic specializing Clinic hair transplants. For 50 years, we have been helping people restore their hair and their self-confidence. We combine medical excellence with personalized care and strive to provide the best experience at every stage of the treatment process.
You’ll be working as part of an enthusiastic team of doctors, hair technicians, consultants, and support staff who make a difference for our clients every day. Through our direct lines of communication, open dialogue, and client-centered approach, we create an environment where both clients and employees feel welcome and valued.