Administration Specialist

OTB Spa; Amsterdam; On-site; EUR 42,000 - 56,000; Full time

Job summary

Viktor & Rolf in Amsterdam is seeking an Administration Specialist to provide efficient administrative and financial support across the organization. You will handle daily accounting tasks, support HR and procurement, and help ensure smooth office operations.

The role requires a Bachelor's in accounting or related field, 2–5 years in finance, and advanced Dutch. You will work with invoices, reconciliations, and month-end activities, contributing to accuracy and compliance within a luxury fashion

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, Business Administration, or related field.
• Advanced proficiency in Dutch.
• 2-5 years of experience in accounting or finance.
• Basic knowledge of accounting principles, bookkeeping, and financial procedures.
• Familiarity with accounts payable, accounts receivable, bank reconciliations, and invoice processing.
• Good working knowledge of Microsoft Excel and general MS Office applications; experience with SAP ERP/accounting software is an advantage.
• Good numerical and analytical skills, with strong attention to detail and accuracy.
• Good organizational and time-management skills, with the ability to meet deadlines.
• Ability to work effectively both independently and as part of a team.
• Professional integrity, reliability, and willingness to learn and develop within the accounting and administration function.

Responsibilities

• Support daily accounting activities, including recording and processing invoices, payments, receipts, and other financial transactions.
• Assist with accounts payable and accounts receivable, ensuring accurate posting, reconciliation, and timely follow-up of outstanding items.
• Perform account reconciliations and assist in identifying and resolving discrepancies in financial records.
• Support month-end and year-end closing activities, including preparation of accounting schedules, reports, and supporting documentation.
• Maintain accurate and organized accounting records, ensuring compliance with company procedures, accounting standards, and applicable regulations.
• Provide day-to-day administrative support to management and internal departments, ensuring smooth and efficient office operations.
• Support purchasing and administrative processes, including purchase requests, supplier documentation, invoices, payments and follow-up activities.
• Support HR and employee administration, including onboarding documentation, personnel records, attendance information, and other routine administrative activities.
• Identify opportunities to improve administrative processes, contributing to greater efficiency, organization, accuracy, and compliance with company policies and procedures.

Skills

Accounting

Accounts Payable

Accounts Receivable

Bank Reconciliations

Excel

SAP ERP

Education

Bachelor's degree in Accounting

Tools

SAP ERP

Job description

Viktor&Rolf is the avant-garde ultra-luxury fashion house founded by fashion artists Viktor Horsting and Rolf Snoeren in 1993.
Widely recognized and respected for its provocative haute couture and conceptual glamour, the house of Viktor&Rolf aspires to create spectacular beauty and unexpected elegance through an unconventional approach to fashion.
Viktor&Rolf brand is part of Italian luxury conglomerate OTB Group (Only The Brave) since 2008, together with global brands Diesel, Jil Sander, Maison Margiela, Marni.

Job purpose
As the Administration Specialist , you will provide efficient and reliable administrative support across the organization, ensuring smooth day-to-day office operations, timely coordination and effective communication with internal teams and external stakeholders. The Administration Specialist supports several administrative processes, across finance and accounting, human resources and logistic; and contributes to continuous improvements that enhance organizational efficiency and service quality.

Duties and responsibilities

• Support daily accounting activities, including recording and processing invoices, payments, receipts, and other financial transactions.
• Assist with accounts payable and accounts receivable, ensuring accurate posting, reconciliation, and timely follow-up of outstanding items.
• Perform account reconciliations and assist in identifying and resolving discrepancies in financial records.
• Support month-end and year-end closing activities, including preparation of accounting schedules, reports, and supporting documentation.
• Maintain accurate and organized accounting records, ensuring compliance with company procedures, accounting standards, and applicable regulations.
• Provide day-to-day administrative support to management and internal departments, ensuring smooth and efficient office operations.
• Support purchasing and administrative processes, including purchase requests, supplier documentation, invoices, payments and follow-up activities.
• Support HR and employee administration, including onboarding documentation, personnel records, attendance information, and other routine administrative activities.
• Identify opportunities to improve administrative processes, contributing to greater efficiency, organization, accuracy, and compliance with company policies and procedures.

Qualifications

• Bachelor's degree or diploma in Accounting, Finance, Economics, Business Administration, or a related field.
• Advanced proficiency in Dutch
• 2-5 years of experience in accounting or finance.
• Basic knowledge of accounting principles, bookkeeping, and financial procedures.
• Familiarity with accounts payable, accounts receivable, bank reconciliations, and invoice processing.
• Good working knowledge of Microsoft Excel and general MS Office applications; experience with SAP ERP/accounting software is an advantage.
• Good numerical and analytical skills, with strong attention to detail and accuracy.
• Good organizational and time-management skills, with the ability to meet deadlines.
• Ability to work effectively both independently and as part of a team.
• Professional integrity, reliability, and willingness to learn and develop within the accounting and administration function.

Contract conditions

• Full time
• 1 year, aiming to permanent contract

V&R #LI-EM1