Admin Clerk - BUCO Middelburg

The Building Company; Middelburg; On-site; EUR 25,000 - 36,000; Full time

Job summary

The Building Company in Middelburg, Netherlands, is seeking a diligent administrative professional to support reception, cashiering, filing, and HR administrative tasks within the BUCO business unit.

You will help with inventory auditing, month-end statements, onboarding paperwork, skills development and EE reporting, and supplier correspondence, ensuring accurate records and timely processing of GRNs and invoices.

Qualifications

• Grade 12 plus HR-related N4-N6 education.
• 3 years of general administration duties.
• Experience with onboarding and EE reporting is preferred.

Responsibilities

• Relief reception and cashier duties as needed.
• Accurate filing of customer invoices and debtors records.
• Assist with cycle counting and inventory auditing.
• Prepare and post month-end statements and related records.
• Maintain personnel files and HR administration tasks.
• Assist with recruitment administration and job postings.
• Capture GRNs/CVRs, invoices, and related documents accurately.
• Reconcile creditors to supplier statements and investigate variances.
• Handle supplier queries professionally and maintain filing.

Skills

Reception duties

Cashier responsibilities

Records management

Accounts payable / supplier invoicing

Inventory counting / cycle counting

HR administration support

Education

Grade 12

Business Management N4-N6

Human Resources N4-N6

Job description

The Building Company

2026/08/28 Middelburg

Job Reference Number: 100111600301

Department: BUCO

Business Unit

Industry: Retail

Job Type: Permanent

Positions Available: 1

Salary: Market Related

Job Description

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the onboarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture

Job Requirements

• Grade 12
• Business Management N4 - N6
• Human Resources N4 - N6
• 3 years general administration duties