Vehicle Logistics & Documentation Specialist

Pantai Bharu; Klang City; On-site; MYR 33,000 - 51,000; Full time

Job summary

Pantai Bharu is seeking a Logistics Executive to manage inbound shipments, document coordination, vehicle delivery, and digital tracking of operations in Malaysia. You will liaise with shipping agents, receive and verify documents, arrange delivery orders, and ensure timely handover while maintaining compliance.

The role requires 1–2 years in logistics or operations, a valid Class D driving licence, proficiency in MS Office, and strong organizational and communication skills.

Qualifications

• Minimum SPM / Diploma in a relevant field.
• Preferably 1–2 years of experience in logistics, documentation, or operations.
• Familiarity with import documentation, customs clearance, and vehicle registration is an advantage.
• Possess a valid Class D driving licence and be willing to travel for work-related tasks.
• Good communication, organisational, and time management skills.
• Proficient in Microsoft Office and digital record-keeping.
• Responsible, detail-oriented, proactive, and able to work independently.

Responsibilities

• Liaise with shipping agents and suppliers to obtain ETA for inbound shipments.
• Receive and verify shipping and vehicle documents from suppliers.
• Arrange and collect Delivery Orders (DO) upon shipment arrival.
• Coordinate with authorities and agents to ensure clearance and release of vehicles.
• Prepare and submit duty payment and vehicle release documents.
• Process and maintain official Customs receipts and organize records.
• Ensure all import-related documents comply with government and company standards.
• Deliver documents to government offices, banks, or external partners.
• Collect completed documents and return to relevant departments.
• Transport company or customer vehicles to workshops, inspections, or designated locations.
• Coordinate with Admin and Sales teams to ensure timely handover.
• Manage vehicle inspection, registration, and licensing matters with authorities.
• Assist internal teams in completing and submitting forms.
• Maintain professional communication with authorities to ensure efficient processing.
• Ensure company vehicles are clean, refueled, and in good working condition.
• Report any mechanical issues, accidents, or damage promptly to the Sales Manager.
• Maintain vehicle service records and mileage logs.
• Ensure safety and compliance with company and traffic regulations during all trips.
• Complete delivery and pickup assignments accurately and on schedule.
• Maintain records of deliveries, collections, and document submissions.
• Prepare quotations, invoices, and sales-related documents if needed.
• Update customer records, booking status, and delivery progress.
• Coordinate with Finance, banks, and Sales team on payments and documentation.

Skills

Good communication

Organisational skills

Time management

Independence

Proactive

Education

SPM / Diploma in a relevant field

Tools

Microsoft Office

Job description

Pantai Bharu is seeking a Logistics Executive to manage inbound shipments, document coordination, vehicle delivery, and digital tracking of operations in Malaysia. You will liaise with shipping agents, receive and verify documents, arrange delivery orders, and ensure timely handover while maintaining compliance.

The role requires 1–2 years in logistics or operations, a valid Class D driving licence, proficiency in MS Office, and strong organizational and communication skills.