Trainee

Frencken International Sdn. Bhd.; Malaysia; On-site; MYR 28,000 - 44,000; Full time

Job summary

Frencken International Sdn. Bhd. in Malaysia is seeking a detail‑oriented Contracts Administration Assistant to support the CLM system. You will review, extract, and enter key contract information, ensure document accuracy, and organize electronic records under a structured filing system. The role emphasizes accuracy, independence, and English communication.

Training and ongoing support are provided; prior exposure to CLM or supplier contracts is a plus.

Qualifications

• Minimum SPM / STPM qualification; Diploma or Degree in Business Administration, Supply Chain Management, Legal Studies, or a related field is an advantage.
• Able to communicate and understand English.
• Able to understand basic contract-related information and terminology.

Responsibilities

• Assist in the integration and uploading of existing valid SCM-related contracts into the CLM system.
• Review existing contracts against the required information fields and ensure relevant information is accurately captured.
• Extract key contract information, including contract parties, contract dates, expiry dates, contract type, and other relevant details.
• Perform data entry and update contract information accurately in the CLM system.
• Assist in checking and verifying uploaded contract documents for completeness and accuracy.
• Organize and maintain electronic contract records in accordance with the required filing structure.
• Identify missing, incomplete, or inconsistent information and highlight the issues to the relevant person for clarification.
• Assist in tracking the status of contract integration and follow up on outstanding documents or information.
• Use available AI tools to support contract information extraction and administrative activities, where applicable.
• Perform other administrative and document-related tasks assigned by the supervisor.

Skills

Data entry

Contract data extraction

Attention to detail

English communication

Independent worker

Education

SPM / STPM

Diploma or Degree in Business Administration / Supply Chain Management / Legal Studies

Tools

Microsoft Office

Contract Lifecycle Management (CLM) system

Job description

Who are we?

Frencken Group Limited (FGL) is a Global Integrated Technology Solutions Company focusing on the Aerospace, Analytical, Automotive, Healthcare, Industrial, Industrial Automation, Life sciences and Semiconductor segments. Offering global integrated design, prototyping, NPI, manufacturing and supply chain solutions. Frencken’s success is attributed to its technology, operations excellence and employees, and the quality of its leadership.

Job Description

• Assist in the integration and uploading of existing valid SCM-related contracts into the Contract Lifecycle Management (CLM) system.
• Review existing contracts against the required information fields and ensure relevant information is accurately captured.
• Extract key contract information, including contract parties, contract dates, expiry dates, contract type, and other relevant details.
• Perform data entry and update contract information accurately in the CLM system.
• Assist in checking and verifying uploaded contract documents for completeness and accuracy.
• Organize and maintain electronic contract records in accordance with the required filing structure.
• Identify missing, incomplete, or inconsistent information and highlight the issues to the relevant person for clarification.
• Assist in tracking the status of contract integration and follow up on outstanding documents or information.
• Use available AI tools to support contract information extraction and administrative activities, where applicable.
• Perform other administrative and document-related tasks assigned by the supervisor.

Job Requirements

• Minimum SPM / STPM qualification; Diploma or Degree in Business Administration, Supply Chain Management, Legal Studies, or a related field is an advantage.
• Able to communicate and understand English.
• Able to understand basic contract-related information and terminology.
• Good attention to detail with strong accuracy in document checking and data entry.
• Basic computer skills, particularly Microsoft Office applications.
• Willing to perform repetitive document checking, data entry, filing, and administrative tasks.
• Able to work independently and complete assigned tasks within the required timeline.
• Responsible, organized, and willing to learn new systems and processes.

Careers at Frencken

Frencken believes that people are one of our greatest assets, and that’s why we believe in finding the right people and investing in them. The day you decide to join us, you become our partner on a journey filled with creativity and breakthrough innovation. Explore your career with us today. We are a global integrated technology solutions company that’s fully committed to providing complete and integrated one-stop solutions in partnership with our valued customers. The Frencken Group serves customers in Europe, Asia, and the US through a global network of operating subsidiaries. The Group offers a comprehensive range of product solutions that span the entire value chain – from initial product design, development and prototyping, to engineering, final test, and series manufacturing. The comprehensive range of product solutions is enabled by leveraging the capabilities of our strategically located facilities in the Netherlands, Singapore, Malaysia, and China.