Technical Assistant

Elsa Talent Solutions Sdn. Bhd.; Kuala Lumpur; On-site; MYR 52,000 - 78,000; Full time

Job summary

Elsa Talent Solutions Sdn. Bhd. is seeking a Technical Assistant to support procurement and project administration for Oil & Gas initiatives at the KL office. You will prepare PRs and POs, monitor schedules, and coordinate vendor invoices and goods receipts.

Ideal candidates hold a Diploma in Management, Finance, or related field, with 5 years in a technical assistant role. Proficiency with ERP systems and MS Office, strong English, and meticulous document control are essential to succeed.

Qualifications

• English proficiency in writing and speaking.
• Strong organizational, administrative, and document management skills.
• Good interpersonal and communication abilities with stakeholders and teams.

Responsibilities

• Prepare and process PRs and POs per project requirements.
• Monitor procurement schedules to ensure timely ordering and delivery.
• Review, verify and process vendor invoices per contract terms and policies.
• Coordinate verification of goods received and resolve discrepancies with vendors.
• Monitor project expenditures and prepare cost monitoring reports for budgets.
• Assist in maintaining procurement records and closing POs/contracts after completion.
• Support budgeting and cash flow planning with expenditure forecasts.
• Track status of procurement activities, service requests and contracts.
• Manage project correspondence and maintain accurate documentation records.
• Provide administrative support including document control and meeting coordination.

Skills

English proficiency

Interpersonal & communication

Organizational & document management

Attention to detail

Education

Diploma in Management/Finance/Business Admin/Engineering Tech

Tools

ERP systems

Microsoft Office

Job description

Position : Technical Assistant

Industry : Oil & Gas

Location : Office, KL

Job Description:

• Prepare and process purchase requisitions (PRs) and purchase orders (POs) in accordance with project requirements and procurement procedures.
• Monitor procurement schedules to ensure materials, equipment, and services are ordered and delivered in a timely manner to support project execution.
• Review, verify, and process vendor invoices in accordance with contractual terms, company policies, and established procedures.
• Coordinate the verification of goods received and services completed, resolving discrepancies or outstanding issues with vendors as required.
• Monitor project expenditures, maintain cost tracking records, and prepare cost monitoring reports to support budget control and financial management.
• Assist in maintaining procurement records, including the closure of purchase orders and contracts upon completion of deliverables and final payment.
• Support project budgeting and cash flow planning by assisting in the preparation of expenditure forecasts and payment schedules.
• Track the status of procurement activities, service requests, contracts, and related documentation to ensure timely completion.
• Manage incoming and outgoing project correspondence, maintaining accurate records and ensuring prompt distribution and follow-up of documentation.
• Maintain and administer project documentation within the organization's document management system, ensuring proper version control and document traceability.
• Provide administrative support to project teams, including document control, meeting coordination, reporting, and other project-related activities.
• Assist in the planning and coordination of project events, meetings, workshops, and other administrative functions as required.

Qualification/Skills:

• Minimum Diploma in Management, Finance, Business Administration, Engineering Technology, or a related discipline.
• Minimum 5 years of experience as a Technical Assistant, preferably supporting engineering, construction, or oil & gas projects.
• Experience using ERP, procurement, or enterprise resource planning systems for procurement, purchasing, and cost tracking.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Good command of English, both written and spoken.
• Strong organizational, administrative, and document management skills with attention to detail.
• Good interpersonal and communication skills with the ability to work effectively with internal stakeholders, vendors, and multidisciplinary project teams.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process