Team Assistant

Eden Recruitment Ltd; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Eden Recruitment Ltd in Malaysia seeks an experienced administrative professional to support senior management within a fast-paced family office environment. You will handle complex calendar management, travel logistics, document preparation, and general office operations across the Kuala Lumpur office and international partners.

The role requires a degree, at least two years in financial services or similar, and fluency in Business English and Cantonese.

Qualifications

• Degree or college is essential.
• Minimum 2 years’ professional experience in financial services advantageous but not essential.
• Fluency in Business English and Cantonese is essential.
• Strong proficiency in Microsoft Office, especially Outlook.
• Ability to work autonomously while being a collaborative team player.

Responsibilities

• Day-to-day diary management across multiple time zones.
• Coordinating meetings, room bookings, and logistics.
• Preparing, formatting and proofreading business documents.
• Managing expenses and reporting.
• Organising international travel, visas and itineraries.
• Maintaining office operations and vendor relationships.
• Supporting events and corporate gifting.
• Providing operational support across investment-related and general administrative tasks.

Skills

Business English

Cantonese

Communication

Attention to detail

Education

Degree or college

Tools

Microsoft Outlook

Microsoft Office

Job description

About the Organisation

A Tier 1 Family Office, established by partners with backgrounds in hedge funds and corporate finance, provides best-in-class asset management and investment banking services to a select group of families and their corporates. The organisation has a global footprint and continues to expand its international operations.

About the Role

This is an exceptional opportunity for a high-calibre administrative professional to join the Family Office’s newly established Malaysia office. You will work closely with senior management and the wider global support team, contributing to a fast-paced, dynamic environment where no two days are the same.

The role is ideal for a resilient, proactive self‑starter with a strong work ethic, exceptional attention to detail, and the ability to juggle multiple priorities. You will collaborate closely with the organisation’s Executive Assistant pool and provide seamless support across a wide range of administrative and operational activities.

Key Responsibilities

Diary & Meeting Management

• Day-to-day diary management and scheduling across multiple time zones.
• Coordinating internal and external meetings, including room bookings and logistics.
• Greeting guests, preparing meeting rooms, arranging refreshments, managing technical setup, and ensuring rooms are cleared post‑meeting.

Secretarial & Administrative Support

• Preparing, formatting and proofreading business documents.
• Coordinating meeting attendance and committee support.
• Managing expenses and reporting.
• Providing general administrative support to senior team members.

Travel Coordination

• Organising international travel, including flights, accommodation, visas and itineraries.
• Managing travel documentation and ensuring cost‑effective arrangements.

Office Management

• Ensuring the office is maintained to a high standard.
• Managing supplies, post, vendor relationships and general office operations.
• Acting as the main point of contact for day‑to‑day administrative queries.

Event Management & Corporate Gifting

• Supporting internal and external events, including team socials, offsites, networking and corporate functions.
• Assisting with annual and ad‑hoc corporate gifting cycles.

Client Administration

• Handling administrative requests such as post, travel and gifting.
• Supporting ad‑hoc project work and maintaining CRM records.
• Providing operational support across investment‑related and general administrative tasks.

Skills & Requirements

• Degree or college is essential
• Minimum 2 years’ professional experience (financial services advantageous but not essential).
• Fluency in Business English and Cantonese is essential.
• Strong proficiency in Microsoft Office, especially Outlook.
• Highly resourceful, adaptable and resilient.
• Proven ability to work under pressure and manage competing priorities.
• Exceptional attention to detail and strong written/verbal communication skills.
• Ability to work autonomously while being a collaborative team player.
• High emotional intelligence and polished interpersonal skills.
• Ability to follow instructions carefully and communicate clearly with internal and external stakeholders.