Executive Assistant

BANJARAN ANGSANA SDN. BHD.; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

BANJARAN ANGSANA SDN. BHD. is seeking an exceptional Executive Assistant to support the principal in managing personal affairs, properties, and assets with discretion, integrity, and high trust.

This role is the central operational anchor for the principal’s personal life; handling day‑to‑day household management, finances, and asset portfolio administration, while building scalable systems. Qualifications include 5+ years in PA/estate management, financial fluency, proficiency with Microsoft

Qualifications

• Minimum 5 years of experience in personal assistant, estate management, or family office support.
• Demonstrable financial fluency with budgets, reconciliations, and expense reporting.
• Strong organizational and project management skills with ability to manage multiple workstreams.
• Excellent written and verbal communication in English; Bahasa Malaysia proficiency is a plus.
• Mature judgement, discretion, and ability to work independently.
• Valid Malaysian driving license and own transport.
• Eligibility to work in Malaysia.

Responsibilities

• Oversee daily household operations and residences.
• Manage maintenance, repairs, and renovations; source quotations and supervise progress.
• Monitor quality, timelines, and standards for all projects.
• Manage household schedules, inventories and records.
• Hire, train and manage household staff.
• Manage maintenance, servicing, and insurance for personal vehicles.
• Maintain road tax and service records.
• Manage rental activities for personal assets and ensure timely collections.
• Maintain portfolio of assets with documentation, valuation, and upkeep.
• Develop and maintain processes for personal financial matters with the Finance team.
• Prepare monthly household budget summaries and liaise with service providers.
• Prepare expense records and reports for Principal’s review.
• Assist with personal tax filings and compliance.
• Manage Principal’s calendar, filing, and records.
• Provide ad-hoc support and coordination as required.

Skills

Organizational excellence

Financial fluency

Discretion

Multitasking

English proficiency

Bahasa Malaysia

Tools

Microsoft 365

AI tools adoption

Job description

We are seeking an exceptional Executive Assistant to support the principal in the comprehensive management of his personal affairs, properties, and assets. This is a high-trust position requiring outstanding organizational ability, financial fluency, sound judgement, and the discretion to handle sensitive personal and family matters with the utmost professionalism.

The successful candidate will be the central operational anchor of the principal’s personal life — owning the day-to-day running of his household, the administration of his finances, and the management of his portfolio of assets. The role calls for someone who is comfortable moving between strategic oversight and hands-on execution, and who can build and maintain reliable systems and processes that scale with the role.

Key Responsibilities:

1) Asset Management — Household

Oversee daily household operations and ensure smooth day-to-day management of the principal’s residences.

Manage all maintenance, repair, and renovation works for the properties - from sourcing quotations to supervising progress.

Monitor quality, timelines, and standards for all maintenance and renovation projects.

Manage household schedules, inventories, and operational records.

Ensure high standards of organization, cleanliness, safety, and functionality across all properties.

Select, hire, train, and manage household staff, including drivers, housekeepers, and other support personnel.

2) Asset Management — Vehicles

Manage all maintenance, servicing, insurance, and repair for the principal’s personal vehicles.

Maintain proper documentation for road tax, insurance renewals, and service records.

3) Asset Management — Rentals & Other Personal Assets

Manage rental activities for the principal’s personal assets and ensure timely collection of rental and proper record-keeping.

4) Asset Management

Manage the portfolio of assets, including full documentation, tracking, valuation records, and maintenance.

Develop and maintain a clear, well-documented process for the principal’s personal financial matters — covering payments, reporting, and administration — working closely with the Finance team.

Produce and maintain the principal’s personal household budget, ensuring it is structured, accurate, and regularly updated, with clear monthly summaries for review.

Administer monthly outgoings and liaise with service providers.

Prepare expense records, summaries, and reports for the principal’s review.

Administer personal financial matters relating to the principal’s spouse and children.

Prepare the Principal’s personal tax filings for submission; ensure timely and accurate submissions.

6) Administrative & Documentation

Manage the Principal’s calendar, appointments, and reminders where required.

Manage proper filing of personal mail and documents — both physical and digital.

Maintain diligent record-keeping across all areas of responsibility.

Provide ad-hoc support and coordination on miscellaneous activities as required.

Qualifications:

Minimum 5 years of relevant experience in a personal assistant, estate management, executive assistant, household management, or family office support role.

Demonstrable financial fluency — comfortable with budgets, reconciliations, expense reporting, and basic tax administration.

Working knowledge of Microsoft 365 and adaptability in adopting AI tools to improve work efficiency.

Strong organizational and project management skills — able to run multiple workstreams in parallel without dropping detail.

Excellent written and verbal communication in English; conversational Bahasa Malaysia.

Mature judgement, emotional intelligence, and absolute discretion in handling confidential personal and family matters.

Self-starter mindset — able to operate independently, anticipate needs, and resolve issues without constant direction.

Valid Malaysian driving license and own transport.

Eligibility to work in Malaysia.