Talent Acquisition Executive

103 Coffee; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

103 Coffee is seeking a Talent Acquisition Executive who enjoys connecting with people and building strong talent pipelines. You will manage end-to-end recruitment from sourcing to onboarding, work with hiring managers, and support campus hiring.

Responsibilities include posting vacancies, screening, coordinating interviews, reference checks, offers and onboarding, and maintaining candidate records. Fresh grads welcome; Diploma or Degree in HR preferred.

Qualifications

• Diploma or Degree in HR, Business Admin or related field.
• 1–2 years of recruitment or HR experience.
• Fresh graduates with strong interest in recruitment are welcome.
• Proficient in English and Bahasa Malaysia; Mandarin a plus.
• Able to manage multiple vacancies; highly organized.

Responsibilities

• Source candidates via job portals, social media, referrals.
• Screen candidates through initial phone screenings.
• Coordinate interviews with hiring managers.
• Maintain candidate records and recruitment metrics.
• Support campus recruitment and employer branding.
• Assist offers and onboarding processes.
• Build and maintain talent pipelines.

Skills

Communication

People skills

Proactive

Target driven

Organised

English

Bahasa Malaysia

Mandarin

Education

Diploma or Degree in HR

Business Administration degree

Tools

MS Office

Recruitment platforms

Job description

We’re looking for a Talent Acquisition Executive who enjoys connecting with people and finding the right talent to grow with us. You’ll manage the end-to-end recruitment journey - from sourcing, attracting and screening candidates to coordinating interviews, campus hiring, offers and onboarding. You’ll also work closely with hiring managers to understand their manpower needs, build strong talent pipelines and support employer branding initiatives. If you’re people-oriented, resourceful, proactive and target-driven, and enjoy the satisfaction of turning great candidates into successful hires, we’d love to meet you!

1. Talent Sourcing & Recruitment

Source candidates through job portals, social media, referrals, networking and other recruitment channels.

Proactively search and reach out to potential candidates.

Review applications and conduct initial phone screenings.

Coordinate interviews with candidates and hiring managers.

Follow up with candidates throughout the recruitment process.

Conduct reference checks for selected candidates.

Support job offers and follow-up with successful candidates until their joining date.

Build and maintain a strong talent pipeline for current and future hiring needs.

Support campus recruitment with universities, colleges and academies.

Coordinate with university/college PICs and career centres on internship and employment opportunities.

Build and maintain relationships with education partners.

Coordinate career fairs, campus talks, recruitment activities and student engagement.

Develop a pipeline of fresh graduates, interns and young talent for 103 Coffee.

3. Recruitment Coordination & Tracking

Post and manage vacancies across recruitment platforms.

Keep candidate and recruitment records accurate and up to date.

Track candidates through each hiring stage — shortlisted, interviewed, offered, hired or rejected.

Follow up closely with hiring managers on candidate status and hiring decisions.

Provide regular updates on vacancies, candidate pipelines and recruitment progress.

Support recruitment campaigns and employer branding activities.

Keep in touch with successful candidates before their first day.

Coordinate new hire documentation and onboarding arrangements.

Support orientation and help new team members settle into 103 Coffee.

Requirements:

Diploma or Degree in Human Resources, Business Administration or related field.

1-2 years of experience in recruitment, talent acquisition or HR is an advantage.

Fresh graduates with strong interest in recruitment are welcome to apply.

Good communication and people skills.

Comfortable speaking with candidates and external partners.

Resourceful and willing to explore different ways to find talent.

Organised and able to manage multiple vacancies at the same time.

Good working knowledge of MS Office

Familiar with recruitment tools and sourcing platforms

Basic knowledge of labour laws and HR practices

Proactive, resilient and target driven.

Familiar with job portals, social media and recruitment platforms.

Experience in F&B, retail, hospitality or high-volume recruitment is an added advantage.

High demand for personal flexibility

Occasional travelling to outlets

Working after office hours and weekends may be necessary

Proficiency in spoken and written English and Bahasa Malaysia

Proficiency in spoken and written Mandarin will be an added advantage

What We Offer

Basic Salary + Recruitment Commission

Performance-Based Rewards - Your successful hires and recruitment results are recognised and rewarded.

Learning & Exposure - Gain hands-on exposure to recruitment, interviewing, campus hiring, employer branding and HR.

Career Growth - Opportunity to grow from Talent Acquisition into broader HR and People & Culture responsibilities.

Grow Together with 103 Coffee - Be part of building the team behind our outlets and future business growth.

Young & Supportive Environment - Work closely with HR, Operations, outlet leaders and external partners.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Talent Acquisition Executive?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?

Driven by a passion for excellence, we are dedicated to creating meaningful and memorable experiences for our community.

Our team embodies the Champion Spirit — bold in innovation, grounded in practicality, and united by a shared commitment to quality.

From expertly crafted specialty coffee to comforting, thoughtfully prepared food, we deliver distinctive offerings designed to delight every guest.

We welcome like-minded, entrepreneurial baristas and partners to grow with us and be part of something bigger.

Creating Champion Experiences Since 2014 reflects our unwavering commitment to elevating standards, empowering people, and celebrating the best in everyone.

Driven by a passion for excellence, we are dedicated to creating meaningful and memorable experiences for our community.

Our team embodies the Champion Spirit — bold in innovation, grounded in practicality, and united by a shared commitment to quality.

From expertly crafted specialty coffee to comforting, thoughtfully prepared food, we deliver distinctive offerings designed to delight every guest.

We welcome like-minded, entrepreneurial baristas and partners to grow with us and be part of something bigger.

Creating Champion Experiences Since 2014 reflects our unwavering commitment to elevating standards, empowering people, and celebrating the best in everyone.

What can I earn as a Talent Acquisition Executive