Admin Assistant - Between 6 to 9 months fixed term

TD Synnex; Selangor; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Elective Benefits

Career Growth Programs

Life Empowerment & Well-Being

Job summary

TD SYNNEX invites applications for an Admin Assistant (6–9 months fixed term) to join our APAC team in Malaysia. The role covers office administration, payroll processing, HR operations, and coordination of various admin tasks to support smooth office functioning.

Ideal candidates hold a Diploma with 5+ years in an MNC setting, excellent English, strong organizational and communication skills, and a proactive service mindset.

Qualifications

• Diploma holder with at least 5 years of admin support experience in an MNC.
• Strong command of English in reading, writing, listening and speaking.
• Payroll processing experience is required.
• Good knowledge of office administration and protocols.

Responsibilities

• Office administration and coordination across the office.
• Payroll processing and regulatory compliance.
• Manage budgets, expenses and office contracts.
• Support HR operations and onboarding for new joiners.

Skills

Payroll processing

English proficiency

Organizational skills

Communication skills

Interpersonal skills

Problem solving

Teamwork

Service mindset

Calm under pressure

Education

Diploma holder

Tools

Microsoft Windows

Microsoft Office

Job description

Admin Assistant - Between 6 to 9 months fixed term

Office Admin Coordinator reports to HR Manager with the following main tasks:

• Ensuring smooth administrative support for the office;
• Following up office expenses;
• HR Operations
• Payroll
• Implementing other administrative tasks as needed and upon request

Job Purpose:

Office Admin Coordinator reports to HR Manager with the following main tasks:

• Ensuring smooth administrative support for the office;
• Following up office expenses;
• HR Operations
• Payroll
• Implementing other administrative tasks as needed and upon request

Responsibilities:

1.Office Administration

• Supervise tea lady to ensure they perform their job well.
• Main contact point for local office renovation and transformation.
• Collaborate with APJ Security team to ensure robust business continuity plan are in place for local country
• Ensure compliance with in-country legislation in terms of statutory maintenance, health, safety and environmental Management;
• Ensure the office equipment in good working conditions and request for immediate repair/change where necessary.
• Manage office supplies stock and placing orders.
• Manage and perform review all admin contracts such as Office rental, grab, telephone, internet, etc.
• Manage admin budget and expenses.
• Perform other administrative tasks to employees including set up for new joiners, organizing office lunches/ snacks.
• Organize staff activities like Year- end party, Company trips and other company events.
• Organize annual health check.

2. Payroll Processing

• Payroll processing and administration
• Statutory and regulatory compliance
• Payroll controls and governance

3. Other tasks:

• Advise the management on changes or solutions to provide the colleagues a professional work environment;
• Perform other ad hoc tasks as required.

Knowledge, Skills and Experience:

• Diploma holder, with at least 5 years of experience in administrative support and MNC environment.
• Computer literate-Microsoft Windows and Office.
• Good command of English in reading, writing, listening and speaking.
• Good knowledge of general administration and office protocol.
• Payroll processing experience
• Good knowledge of principles and practices of the company.
• Good organization skills.
• Strong communication and interpersonal skills.
• Open-minded and strong service mindset
• Be calm, patient and control the emotion well.
• Good problem-solving skills.
• Proactive and creative for seeking solutions when dealing with tough situation.
• Good sense of responsibility and teamwork.
• Carefulness at work

At Tec D, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.