Supply Chain & Logistics Executive

FILPAL; Bayan Lepas; On-site; MYR 36,000 - 60,000; Full time

Job summary

FILPAL in Malaysia is seeking a logistics-focused coordinator to manage end-to-end import/export shipments, documentation, and stock control. You will liaise with freight forwarders, suppliers, and internal teams to ensure timely delivery and compliance with trade regulations.

The role emphasizes accurate record-keeping, HS code classification, and COO handling for regional shipments, with a strong focus on process improvements and cross-functional collaboration.

Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field.

Responsibilities

• Assist in coordinating domestic and international import and export shipments, liaising with freight forwarders, couriers and customs officers.
• Perform delivery and pickup of goods, documents, and materials.
• Monitor incoming and outgoing shipments, update internal records, and ensure on-time delivery.
• Prepare and manage documents such as delivery orders, invoices, packing lists, customs declarations documents, receipt and acknowledgement forms.
• Assist in customs clearance processes and ensure full compliance with local and international trade regulations.
• Handle temporary import and export processes.
• Apply for Certificates of Origin (COO) for Malaysia and Singapore as required.
• Maintain accurate stock records and update inventory systems for all incoming and outgoing goods.
• Support stock classification, HS code determination, and annual quantity estimation for tax and compliance purposes.
• Label products and materials accurately, and manage proper documentation for property pass and materials issued to subcontractors.
• Follow up with suppliers post-purchase order issuance to track delivery timelines and resolve issues.
• Tabulate invoices and submit payment proofs to relevant suppliers.
• Maintain logistics records in both hardcopy, software and existing systems.
• Support internal teams with training, ad hoc reporting, and general logistics-related admin tasks.
• Liaise with internal departments and external stakeholders to align expectations and resolve logistics issues.
• Foster effective communication within the team to facilitate smooth workflow and coordination.
• Handle inquiries and requests from internal and external parties promptly and professionally.
• Proactively identify and address challenges, proposing process improvements as needed.
• Take initiative to complete tasks and follow up on outstanding items.

Skills

Logistics coordination

Documentation management

Vendor coordination

Problem solving

Communication

Education

Bachelor’s degree in Supply Chain Management, Logistics, Business Administration

Job description

1. 1. Logistics & Delivery Coordination
   • Assist in coordinating domestic and international import and export shipments, including liaising with freight forwarders, couriers and customs officers.
   • Perform delivery and pickup of goods, documents, and materials.
   • Monitor incoming and outgoing shipments, update internal records, and ensure on-time delivery.
2. 2. Documentation & Compliance
   • Prepare and manage documents such as delivery orders, invoices, packing lists, customs declarations documents, receipt and acknowledgement forms.
   • Assist in customs clearance processes and ensure full compliance with local and international trade regulations.
   • Handle temporary import and export processes.
   • Apply for Certificates of Origin (COO) for Malaysia and Singapore as required.
3. 3. Inventory & Stock Management
   • Maintain accurate stock records and update inventory systems for all incoming and outgoing goods.
   • Support stock classification, HS code determination, and annual quantity estimation for tax and compliance purposes.
   • Label products and materials accurately, and manage proper documentation for property pass and materials issued to subcontractors.
4. 4. Procurement & Supplier Coordination
   • Follow up with suppliers post-purchase order issuance to track delivery timelines and resolve issues.
   • Tabulate invoices and submit payment proofs to relevant suppliers.
5. 5. Administration & Reporting
   • Maintain logistics records in both hardcopy, software and existing systems.
   • Support internal teams with training, ad hoc reporting, and general logistics-related admin tasks.
   • Liaise with internal departments and external stakeholders to align expectations and resolve logistics issues.
6. 6. Communication and Coordination:
   • Foster effective communication within the team to facilitate smooth workflow and coordination.
   • Handle inquiries and requests from internal and external parties promptly and professionally.
7. Problem Solving and Initiative:
   • Proactively identify and address challenges, proposing process improvements as needed.
   • Take initiative to complete tasks and follow up on outstanding items.

QUALIFICATIONS

Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or related field