Supply Chain & Logistics Executive

FILPAL (M) SDN BHD; Bayan Lepas; On-site; MYR 36,000 - 60,000; Full time

Job summary

FILPAL (M) SDN. BHD. is seeking a dedicated Logistics & Operations Coordinator in Penang to manage end-to-end shipment coordination, documentation, stock control, and supplier liaison.

The role requires coordinating with freight forwarders and customs, maintaining records, and supporting admin tasks across departments. You will ensure on-time delivery, compliance with trade regulations, and effective communication with internal and external stakeholders while maintaining accurate inventory and

Qualifications

• Bachelor's degree in supply chain, logistics, or related field.

Responsibilities

• Coordinate domestic and international shipments with freight forwarders and customs officers.
• Prepare delivery documents, invoices, packing lists, and COO applications when needed.
• Maintain accurate stock records and assist HS code determination and annual quantity estimates.
• Follow up with suppliers post-PO to track delivery timelines and resolve issues.
• Maintain logistics records, generate ad hoc reports, and support admin tasks.
• Foster clear internal/external communication and proactively address logistics issues.

Education

Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, or related field

Job description

1. Logistics & Delivery Coordination
Assist in coordinating domestic and international import and export shipments, including liaising with freight forwarders, couriers and customs officers.
Perform delivery and pickup of goods, documents, and materials.
Monitor incoming and outgoing shipments, update internal records, and ensure on-time delivery.
2. Documentation & Compliance
Prepare and manage documents such as delivery orders, invoices, packing lists, customs declarations documents, receipt and acknowledgement forms.
Assist in customs clearance processes and ensure full compliance with local and international trade regulations.
Handle temporary import and export processes.
Apply for Certificates of Origin (COO) for Malaysia and Singapore as required.
3. Inventory & Stock Management
Maintain accurate stock records and update inventory systems for all incoming and outgoing goods.
Support stock classification, HS code determination, and annual quantity estimation for tax and compliance purposes.
Label products and materials accurately, and manage proper documentation for property pass and materials issued to subcontractors.
4. Procurement & Supplier Coordination
Follow up with suppliers post-purchase order issuance to track delivery timelines and resolve issues.
Tabulate invoices and submit payment proofs to relevant suppliers.
5. Administration & Reporting
Maintain logistics records in both hardcopy, software and existing systems.
Support internal teams with training, ad hoc reporting, and general logistics-related admin tasks.
Liaise with internal departments and external stakeholders to align expectations and resolve logistics issues.
6. Communication and Coordination:
Foster effective communication within the team to facilitate smooth workflow and coordination.
Handle inquiries and requests from internal and external parties promptly and professionally.
Problem Solving and Initiative:
Proactively identify and address challenges, proposing process improvements as needed.
Take initiative to complete tasks and follow up on outstanding items.

KEY RESPONSIBILITIES

1. Logistics & Delivery Coordination
Assist in coordinating domestic and international import and export shipments, including liaising with freight forwarders, couriers and customs officers.
Perform delivery and pickup of goods, documents, and materials.
Monitor incoming and outgoing shipments, update internal records, and ensure on-time delivery.
2. Documentation & Compliance
Prepare and manage documents such as delivery orders, invoices, packing lists, customs declarations documents, receipt and acknowledgement forms.
Assist in customs clearance processes and ensure full compliance with local and international trade regulations.
Handle temporary import and export processes.
Apply for Certificates of Origin (COO) for Malaysia and Singapore as required.
3. Inventory & Stock Management
Maintain accurate stock records and update inventory systems for all incoming and outgoing goods.
Support stock classification, HS code determination, and annual quantity estimation for tax and compliance purposes.
Label products and materials accurately, and manage proper documentation for property pass and materials issued to subcontractors.
4. Procurement & Supplier Coordination
Follow up with suppliers post-purchase order issuance to track delivery timelines and resolve issues.
Tabulate invoices and submit payment proofs to relevant suppliers.
5. Administration & Reporting
Maintain logistics records in both hardcopy, software and existing systems.
Support internal teams with training, ad hoc reporting, and general logistics-related admin tasks.
Liaise with internal departments and external stakeholders to align expectations and resolve logistics issues.
6. Communication and Coordination:
Foster effective communication within the team to facilitate smooth workflow and coordination.
Handle inquiries and requests from internal and external parties promptly and professionally.
Problem Solving and Initiative:
Proactively identify and address challenges, proposing process improvements as needed.
Take initiative to complete tasks and follow up on outstanding items.

QUALIFICATIONS

Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, or related field