Supply Chain Executive

SOLS Energy Sdn. Bhd.; Kuala Lumpur; On-site; MYR 60,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Agile environment

Impactful work

Job summary

SOLS Energy Sdn. Bhd. is seeking a Supply Chain Management Executive in Kuala Lumpur to manage the operational procurement process, including PRs, PO creation, delivery coordination and inspection, invoice validation and payment processing.

The role emphasizes Mandarin communication with suppliers in China and requires 2–3 years in procurement or supply chain, with strong Excel/Google Sheets skills and a drive for accuracy and timely delivery.

Qualifications

• Bachelor’s degree in SCM, logistics, business, or related field.
• 2–3 years procurement or supply chain experience.
• Strong organizational and analytical skills.
• Proficiency in English, Mandarin and Bahasa Malaysia.
• Mandarin fluency is mandatory to liaise with suppliers in China.

Responsibilities

• Identifying the Need – Work with internal teams to define goods/services required (specs, quantity, quality, delivery timeline).
• Requisition – Review and process purchase requisitions (PRs) for approval.
• Purchase Order Creation – Generate and approve purchase orders (POs) and issue to suppliers.
• Order Acknowledgment – Ensure supplier confirmation of PO acceptance, price, and delivery schedule (through P&C).
• Delivery & Logistics – Coordinate delivery schedules and track shipment progress with logistics teams.
• Receiving & Inspection – Verify received goods/services against specifications; ensure Goods Receipt Note is created.
• Invoice & Payment – Process supplier invoices, conduct 3‑way matching (PO, GRN, invoice), and liaise with Finance for payment.
• Recordkeeping & Closing – Maintain accurate records of all procurement documents (POs, invoices, contracts).
• Cost Tracking – Track order-related costs, monitor price fluctuations, and support budgeting.
• Replenishment & Monitoring – Monitor supplier performance with P&C, track stock levels, and trigger reorders when required.
• Shipping Carrier Selection – Support selection of courier or freight forwarder (local/international) based on cost and lead time.
• Shipping Documentation – Prepare delivery order, invoice, airway bill, or export documentation as required.
• Tax Application – Apply and verify correct tax charges (e.g., SST, VAT/GST) and ensure compliance with reporting.

Skills

Mandarin language

English language

Bahasa Malaysia

Organizational skills

Analytical skills

Attention to detail

Education

Bachelor’s degree in Supply Chain Management, Logistics, Business, or relevant field

Tools

Excel/Google Sheets

Job description

Mandarin speaker required to communicate with regional suppliers/vendors in China.

ROLE SUMMARY

As a Supply Chain Management Executive, you will be responsible for managing the operational procurement process after suppliers have been identified. You will oversee requisitions, purchase order creation, delivery coordination, receiving and inspection, invoice validation, payment processing, cost tracking, and recordkeeping. Your role ensures procurement activities are carried out efficiently, on time, and in full compliance with company procedures.

KEY RESPONSIBILITIES

• Identifying the Need – Work with internal teams to define goods/services required (specs, quantity, quality, delivery timeline).
• Requisition – Review and process purchase requisitions (PRs) for approval.
• Purchase Order Creation – Generate and approve purchase orders (POs) and issue to suppliers.
• Order Acknowledgment – Ensure supplier confirmation of PO acceptance, price, and delivery schedule (through P&C).
• Delivery & Logistics – Coordinate delivery schedules and track shipment progress with logistics teams.
• Receiving & Inspection – Verify received goods/services against specifications; ensure Goods Receipt Note is created.
• Invoice & Payment – Process supplier invoices, conduct 3‑way matching (PO, GRN, invoice), and liaise with Finance for payment.
• Recordkeeping & Closing – Maintain accurate records of all procurement documents (POs, invoices, contracts).
• Cost Tracking – Track order-related costs, monitor price fluctuations, and support budgeting.
• Replenishment & Monitoring – Monitor supplier performance with P&C, track stock levels, and trigger reorders when required.
• Shipping Carrier Selection – Support selection of courier or freight forwarder (local/international) based on cost and lead time.
• Shipping Documentation – Prepare delivery order, invoice, airway bill, or export documentation as required.
• Tax Application – Apply and verify correct tax charges (e.g., SST, VAT/GST) and ensure compliance with reporting.

BENEFITS

• Competitive salary and benefits package.
• Work in an agile-driven environment alongside a diverse team that supports professional growth.
• Contribute directly to improving the lives of B40 communities, as part of a #madetoimpact organization.

QUALIFICATIONS

• Bachelor’s degree in Supply Chain Management, Logistics, Business, or relevant field.
• 2–3 years of experience in procurement, purchasing, or supply chain execution.
• Strong organizational and analytical skills with attention to detail.
• Proficiency in written and verbal English, Mandarin and Bahasa Malaysia.
• Ability to communicate fluently in Mandarin is mandatory to liaise directly with raw material suppliers, manufacturers, and logistics partners in China regional markets
• Strong working knowledge of procurement systems and Microsoft Excel/Google Sheets.
• Ability to multitask and meet strict deadlines.
• Own mode of transport.

Our Mission

To connect people, businesses and humanitarians to real sustainable energy solutions.

Who we are

We are a green energy company that customers love. We are a social enterprise which lives responsibility to the core. Responsibility for our customers, employees, communities and planet. We are technology- enthusiasts, sustainability-activists and energy-visionaries who are on the way to provide clean energy to every house. We are leaders in the residential solar market and enable SMEs to operate more efficiently.

What we do

We empower people and lighten up homes and small businesses through sustainable energy solutions, technology and education. We fight for energy-independence and control over electricity usage. As solar energy experts we design, install, provide finance options and help customers track their consumptions via our App.

Why we do it

We want to lead with responsibility. We want to democratise solar and turn every roof into a sustainable asset. We want to support and educate people in making responsible choices. We want to foster independence and give back control over energy necessities. We want to enable self-sufficiency and shift power to consumers.

Where we go

We want to live on a planet where clean and affordable energy is accessible to anyone, anywhere. We pioneer solar education and share our love for responsibility. We want to transform solar from a luxury to a necessity and serve all the present and future sustainable energy needs.

Today, with more than 100 projects, SOLS Energy is the leading solar installer for residential homes and we are rapidly growing in the commercial sector.

To know more about us, please visit: https://www.solsenergy.com/

What can I earn as a Supply Chain Executive