Mandarin-Speaking Supply Chain Executive (Procurement)

SOLS Energy Sdn. Bhd.; Kuala Lumpur; On-site; MYR 60,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Agile environment

Impactful work

Job summary

SOLS Energy Sdn. Bhd. is seeking a Supply Chain Management Executive in Kuala Lumpur to manage the operational procurement process, including PRs, PO creation, delivery coordination and inspection, invoice validation and payment processing.

The role emphasizes Mandarin communication with suppliers in China and requires 2–3 years in procurement or supply chain, with strong Excel/Google Sheets skills and a drive for accuracy and timely delivery.

Qualifications

• Bachelor’s degree in SCM, logistics, business, or related field.
• 2–3 years procurement or supply chain experience.
• Strong organizational and analytical skills.
• Proficiency in English, Mandarin and Bahasa Malaysia.
• Mandarin fluency is mandatory to liaise with suppliers in China.

Responsibilities

• Identifying the Need – Work with internal teams to define goods/services required (specs, quantity, quality, delivery timeline).
• Requisition – Review and process purchase requisitions (PRs) for approval.
• Purchase Order Creation – Generate and approve purchase orders (POs) and issue to suppliers.
• Order Acknowledgment – Ensure supplier confirmation of PO acceptance, price, and delivery schedule (through P&C).
• Delivery & Logistics – Coordinate delivery schedules and track shipment progress with logistics teams.
• Receiving & Inspection – Verify received goods/services against specifications; ensure Goods Receipt Note is created.
• Invoice & Payment – Process supplier invoices, conduct 3‑way matching (PO, GRN, invoice), and liaise with Finance for payment.
• Recordkeeping & Closing – Maintain accurate records of all procurement documents (POs, invoices, contracts).
• Cost Tracking – Track order-related costs, monitor price fluctuations, and support budgeting.
• Replenishment & Monitoring – Monitor supplier performance with P&C, track stock levels, and trigger reorders when required.
• Shipping Carrier Selection – Support selection of courier or freight forwarder (local/international) based on cost and lead time.
• Shipping Documentation – Prepare delivery order, invoice, airway bill, or export documentation as required.
• Tax Application – Apply and verify correct tax charges (e.g., SST, VAT/GST) and ensure compliance with reporting.

Skills

Mandarin language

English language

Bahasa Malaysia

Organizational skills

Analytical skills

Attention to detail

Education

Bachelor’s degree in Supply Chain Management, Logistics, Business, or relevant field

Tools

Excel/Google Sheets

Job description

SOLS Energy Sdn. Bhd. is seeking a Supply Chain Management Executive in Kuala Lumpur to manage the operational procurement process, including PRs, PO creation, delivery coordination and inspection, invoice validation and payment processing.

The role emphasizes Mandarin communication with suppliers in China and requires 2–3 years in procurement or supply chain, with strong Excel/Google Sheets skills and a drive for accuracy and timely delivery.