Subcontracts Admin & Document Control (2-Year Contract)

MISC Group; Kuala Lumpur; On-site; MYR 47,000 - 71,000; Full time

Job summary

MISC Group in Kuala Lumpur is seeking a contract administration professional to maintain contract files, logs and audit-ready documentation for the Subcontracts Department.

You will assist with document issuance and receipt, organize meetings, and track deadlines to ensure governance timelines are met; maintain trackers for bank guarantees, warranties and milestones, and support closeout activities and process improvements.

Qualifications

• Minimum 5 years in administrative or procurement support roles preferred.
• Experience in office administration or procurement support and understands the importance of document control in commercial environments.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• High attention to detail and commitment to compliance and documentation accuracy.
• Ability to work under pressure and manage multiple priorities.
• Diploma in Business, Procurement, Records Management or equivalent preferred.

Responsibilities

• Maintain departmental logs and contract files for audit readiness.
• Assist with document issuance, receipt and meeting logistics.
• Maintain bank guarantees, warranties and milestones trackers; coordinate courier and stamping needs.
• Assist in compilation of closeout and final account documentation.
• Suggest administrative efficiencies and standardise document templates and filing conventions.

Skills

Microsoft Office

Education

Diploma in Business, Procurement, Records Management or equivalent

Tools

Contract management systems

Job description

MISC Group in Kuala Lumpur is seeking a contract administration professional to maintain contract files, logs and audit-ready documentation for the Subcontracts Department.

You will assist with document issuance and receipt, organize meetings, and track deadlines to ensure governance timelines are met; maintain trackers for bank guarantees, warranties and milestones, and support closeout activities and process improvements.