Strategic Executive Assistant & Project Coordinator

SNSoft Sdn Bhd

Kuala Lumpur

On-site

MYR 56,000 - 89,000

Full time

14 days+

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Job summary

Jora Malaysia is seeking an experienced executive assistant/project coordinator to support the CTO and technology teams across Southeast Asia. The role focuses on tracking progress, coordinating schedules, and ensuring timely follow-ups.

You will manage cross-border communications, prepare reporting materials for board and leadership, and maintain project tracking mechanisms. Diploma or above and bilingual Chinese/English are required, with 2+ years in similar roles.

Qualifications

Diploma or higher in Business Administration or related field.
2+ years in EA/secretary/project coordinator roles, preferably in tech.
Fluent in Chinese and English; bilingual working environment.
Good business acumen and ability to understand project progress.
Familiar with office software and collaboration tools.
Able to work independently and drive tasks to closure.

Responsibilities

Track progress, milestones, and delivery timelines of technology projects.
Establish and maintain a project tracking mechanism.
Compile weekly/monthly technology team reports for CTO decision-making.
Prepare materials for external/upward reporting (board reports, CEO Round Table).
Follow up on cross-department collaboration and drive to closure.
Manage CTO's schedule, meetings, travel arrangements, and expenses.
Organize meeting minutes and follow up on action items.
Coordinate cross-border communication with Southeast Asia teams.
Track public holidays and travel logistics across locations.