Mandarin-Speaking Executive Assistant for Strategy & Ops

GD Pavilion Sdn Bhd; Negeri Sembilan; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an Executive Assistant / Personal Assistant (Mandarin Speaker) to support the Chairman with executive-level tasks, project oversight and cross-department coordination from Malaysia. This role emphasizes confidential handling, proactive issue resolution, and strategic assistance on key initiatives.

The position requires a Bachelor's degree and at least 5 years in executive support, with fluency in English and Chinese to liaise with an international network.

Qualifications

• Bachelor's degree in Business Administration, Law, Architecture, Engineering, Education, Property Development or closely related field.
• Minimum 5 years of experience as an executive assistant.
• Experience studying abroad, preferably in China/Taiwan.
• Proficiency in English and Chinese for international communication.

Responsibilities

• Meeting Management: organize agendas, draft minutes, send correspondence, prepare board papers and presentations; follow up actions to the Chairman.
• Departmental Support: assist the Chairman and coordinate with departments and staff on tasks.
• Project Monitoring: track progress and drive on-time completion; remind deadlines to the Chairman.
• Event Planning: plan and organize events, meetings, and conferences.
• Proactive Issue Handling: anticipate challenges and support decision-making with executives and teams.
• Market Research: research industry trends and competitive landscape for updates to the Chairman.
• Strategic Planning Support: assist in strategic initiatives development and implementation.
• Quality Assurance: review work quality with the project team to ensure standards.
• Confidentiality Maintenance: maintain high confidentiality on strategic discussions.
• Perform special tasks and ad hoc duties as directed by management.

Skills

English and Chinese proficiency

Project management

Organizational skills

Meeting coordination

Education

Bachelor's degree in Business Administration or related field

Tools

MS Excel

MS Word

PDF

PowerPoint

Job description

Jora Malaysia is seeking an Executive Assistant / Personal Assistant (Mandarin Speaker) to support the Chairman with executive-level tasks, project oversight and cross-department coordination from Malaysia. This role emphasizes confidential handling, proactive issue resolution, and strategic assistance on key initiatives.

The position requires a Bachelor's degree and at least 5 years in executive support, with fluency in English and Chinese to liaise with an international network.