Senior Document Controller

PETROS; Kuching; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Health care

Retirement plans

Paid leave

Professional development

Job summary

PETROS in Sarawak seeks an experienced Senior Document Controller to oversee engineering, operational, maintenance and project documentation across assets. You will ensure records are accurate, current and properly filed from capital projects through to operations, with a focus on handover readiness and compliance with information governance.

The role requires strong MDR and revision-control skills, expertise in EDMS (ASSAI/Aconex/SharePoint), and the ability to train teams on document control

Qualifications

• Bachelor’s degree or Diploma with substantial related experience.
• 8+ years in Document Control / Information Management, with 3+ years senior level.
• Experience in Oil & Gas, Power, Energy or Petrochemical sectors.
• Proficient in MDR, revision control, metadata and governance.

Responsibilities

• Execute and oversee document control for PETROS assets and projects.
• Maintain Master Document Registers, metadata and numbering.
• Manage drawings, procedures, vendor docs, P&IDs and equipment records.
• Ensure documentation is complete, current, traceable and compliant.
• Coordinate reviews and approvals with Engineering, Ops, Maintenance and Projects.
• Support MOC by updating asset documentation accordingly.
• Administer EDMS and SharePoint; enforce revision control workflows.
• Act as focal point for Project-to-Asset handover and asset readiness.
• Ensure records retention and archiving per IM standards.
• Provide guidance and training on document control processes.
• Support digital transformation across asset and project teams.

Skills

MDR and revision control

Document governance

EDMS (ASSAI, Aconex, Livelink)

SharePoint

Power BI / reporting tools

Microsoft Office (Excel)

Project handover / asset information

Education

Bachelor’s Degree in Information Management / Engineering / IT

Diploma with substantial relevant experience

Tools

ASSAI

Aconex

Livelink

SharePoint

Job description

At PETROS, we aim to achieve sustainable development for Sarawak and the nation through responsible resource management. We embarked on this journey with a purpose: Harnessing Resources for the Sustainable Progress of Sarawak and Beyond. Through innovation, collaboration and a forward-thinking approach, PETROS aims to pioneer solutions that pave the way for a more sustainable and equitable energy future.

Position Overview:

This position is part of PETROS Asset Information Management, supporting Operations and Maintenance across PETROS’s Oil, Gas and Power businesses. The role is responsible for ensuring engineering, operational, maintenance and project documentation is accurate, accessible, traceable and well governed throughout the asset lifecycle. The position also plays a key role in Project-to-Asset handover, ensuring information from capital projects is complete, fit for purpose and ready to support safe and reliable operations, maintenance and future asset modifications.

Key Responsibilities:

• Execute and oversee document control activities for PETROS-operated Oil, Gas and Power assets and maintenance projects.
• Maintain and administer Master Document Registers (MDR), document metadata and document numbering throughout the asset and project lifecycle.
• Manage engineering, operational, maintenance and project documentation, including drawings, procedures, vendor documentation, operating manuals, P&IDs, cause and effect matrices, equipment records and integrity-related documents.
• Ensure documentation remains complete, accurate, current/as-built, traceable and aligned with approved revisions throughout the asset lifecycle.
• Coordinate document reviews, approvals and comment resolution with Engineering, Operations, Maintenance and Project teams.
• Support Management of Change (MOC) by ensuring affected asset documentation is appropriately updated and controlled.
• Administer and maintain EDMS, SharePoint repositories and other document management platforms, ensuring compliance with document control workflows, transmittal and revision control requirements.
• Act as the asset focal point for Project-to-Asset documentation handover from Capital Projects to Operations and Maintenance, ensuring project deliverables meet completeness, quality and compliance requirements for asset acceptance and operational readiness.
• Ensure compliance with PETROS Information Management, Records Management and Document Control requirements, including appropriate records retention and archiving.
• Act as the focal point for documentation matters involving internal stakeholders, joint venture partners, contractors and suppliers.
• Provide guidance and training to users on document control processes, EDMS and records management practices.
• Support digital transformation and continuous improvement initiatives in information and records management across asset and project teams.
• Bachelor’s Degree in Information Management, Engineering, IT or related field. Diploma holders with substantial relevant experience may be considered.

Qualifications & Experience:

• Minimum 8 years’ relevant Document Control / Information Management experience, including at least 3 years at Senior Document Controller level, with a minimum of 5 years’ experience supporting capital projects or operating assets within the Oil & Gas, Power, Energy or Petrochemical industry.
• Experience managing engineering and technical documentation across project/asset lifecycles, including project handover, commissioning, start-up, brownfield modifications and records archiving.
• Strong knowledge of MDR, revision control, transmittal management, document numbering, metadata and document governance.
• Experience managing Project-to-Asset / Operations handover, ensuring documentation is complete, accurate and fit for operational use.
• Experience coordinating with EPC contractors, engineering consultants, vendors, Operations and Maintenance teams.
• Proficient in EDMS such as ASSAI, Aconex, Livelink or similar, as well as SharePoint and digital collaboration platforms.
• Understanding of records management, retention, archiving, information lifecycle management and asset information management.
• Proficient in Microsoft Office, particularly Excel, Power BI and reporting tools.
• Experience supporting Gas Processing, Upstream, CCS, LNG, Pipeline, Power Generation or Integrated Energy projects/assets is preferred.
• Relevant certification in Records Management, Information Management or Document Control, and experience leading/coordinating document control teams, would be an advantage.

What We Offer:

• A dynamic and inclusive work environment that fosters growth and innovation.
• Competitive compensation and benefits package, including healthcare, retirement plans, paid leave etc.
• Opportunities for professional development and career advancement within a global organization.
• The chance to be part of transformative projects that impact Sarawak and beyond.

Application Deadline: 16 October 2026

Petroleum Sarawak Berhad – PETROS, is an integrated player throughout the oil and natural gas value chain, we are committed to harnessing our resources for the sustainable progress of Sarawak. We will leverage our lean and rapidly growing team to deliver on our value creation strategy and footprint ambitions. Core to the way we build our business – Safety is priority #1, ethical business practices and sustainable, responsible growth.