Sports Event Operations Executive

Runners Unite Enterprise; Penang; On-site; MYR 39,000 - 50,000; Full time

Job summary

Runners Unite is seeking a proactive Event Operations Executive to join our team in Penang. You will coordinate preparations, equipment, logistics, and on-site operations for sporting events, working with clients, partners, and crews to ensure smooth delivery.

This hands-on role blends office planning with field execution, offers regional travel to events in Malaysia and nearby regions, and requires strong organisation, communication, and problem-solving to keep events on schedule.

Qualifications

• Diploma or degree in Event Management, Sports Management, Business Administration, Logistics, or related discipline.
• Willingness to travel for events and work evenings, weekends, and holidays as required.
• Strong organisational, coordination, and time-management skills.
• Excellent written and verbal communication; able to work with diverse teams.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate operational requirements for events, from pre-event preparation and logistics to on-site execution and post-event activities.
• Prepare and organise event equipment, digital assets, vehicles, technical resources, and manpower according to event requirements.
• Assist with event setup, scheduling, logistics, technical support, and on-site coordination.
• Monitor operational timelines and ensure all event deliverables are completed accurately and on schedule.
• Identify potential operational issues and take initiative to resolve problems efficiently.
• Liaise with clients, suppliers, event organisers, venues, and other stakeholders to confirm operational requirements and expectations.

Skills

Organisational skills

Coordination

Time management

Communication

Proactive

Attention to detail

MS Office

Team player

Adaptable

Travel willingness

Education

Diploma/degree in Event Management or related

Diploma/degree in Business Administration/Logistics

Tools

Microsoft Office Suite

Job description

Runners Unite is looking for a proactive, organised, and detail-oriented Event Operations Executive to join our team in Penang. You will play an important role in preparing, coordinating, and delivering sporting events. Working closely with our internal team, clients, event partners, and event crew, you will help ensure that equipment, technology, manpower, and logistical arrangements are ready for each event. This is a hands-on position that combines office-based preparation, equipment and inventory management, event logistics, and on-site operations. It offers an excellent opportunity to build a career in the sports and events industry.

Key responsibilities

• Coordinate the operational requirements for events, from pre-event preparation and logistics to on-site execution and post-event activities.
• Prepare and organise event equipment, digital assets, vehicles, technical resources, and manpower according to event requirements.
• Assist with event setup, scheduling, logistics, technical support, and on-site coordination.
• Monitor operational timelines and ensure all event deliverables are completed accurately and on schedule.
• Identify potential operational issues and take initiative to resolve problems efficiently.
• Maintain, inspect, organise, and prepare event equipment to ensure it is in good working condition and ready for deployment.
• Manage warehouse operations, inventory records, equipment storage, packing, loading, transportation, and returns.
• Coordinate event crew assignments and manpower arrangements to ensure resources are deployed efficiently.
• Liaise with clients, suppliers, event organisers, venues, and other stakeholders to confirm operational requirements and expectations.
• Provide timely updates on operational progress, logistical arrangements, and potential issues.

About you

• Strong organisational, coordination, and time-management skills.
• Good written and verbal communication skills, with the ability to work effectively with different teams and stakeholders.
• A proactive attitude, with the ability to take initiative and solve problems.
• Good attention to detail and the ability to manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• A team player who can also work independently when required.
• Adaptable and resilient, with the ability to work under pressure and respond to changing event requirements.
• Willingness to travel for events when required.
• Flexibility to work evenings, weekends, and public holidays when event schedules require it.
• Diploma or degree in Event Management, Sports Management, Business Administration, Logistics, or a related discipline is an advantage.
• Competitive monthly salary of RM3,500–RM4,500, depending on experience and suitability.
• On-the-job training and practical exposure to event operations and technical equipment.
• Opportunities to work on sporting events across Malaysia, Singapore, Thailand and other nearby regions.
• A collaborative, hands‑on working environment.
• Opportunities to develop practical skills in event logistics, technical operations, resource coordination, and project execution.
• Travel allowances will be provided for qualifying work‑related travel.

About us

Runners Unite is an established company with over a decade of experience in the running and sports events industry. We work to deliver reliable, professional event solutions and support the successful execution of sporting events. Our team values teamwork, operational excellence, attention to detail, and a commitment to delivering quality experiences for event organisers and participants.