Specialist Talent Acquisition Services (Contract)

Infineon Technologies AG; Malacca City; On-site; MYR 48,000 - 84,000; Full time

Job summary

Infineon Technologies AG in Malaysia is seeking a Specialist Talent Acquisition Services professional to manage end-to-end work pass applications and renewals for foreign hires. You will liaise with Immigration and government agencies, guide internal stakeholders, and maintain accurate compliance records.

The role requires strong customer service, organizational skills, and experience with HR systems. A 1-year renewable contract is offered with benefits through the partner payroll.

Qualifications

• Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any field.
• Diploma qualification should possess a minimum of 10 years of relevant working experience.
• Strong customer service and stakeholder relationship management skills.
• Proficient in Microsoft Office applications, including MS Excel, MS Word, and MS PowerPoint.
• Strong problem‑solving, analytical, and organizational skills.
• Ability to proactively identify potential issues and elevate them to the Manager in a timely manner.
• Fast learner with the ability to quickly acquire new knowledge and skills.
• Hands‑on experience and working knowledge of HR systems, such as SAP, GMDS, and ATS, including Umantis and Eightfold, would be an added advantage.

Responsibilities

• Manage the end-to-end process of work pass applications, renewals, cancellations, and appeals.
• Liaise with government agencies to ensure timely approvals and compliance.
• Provide guidance to internal stakeholders and new hires on work pass eligibility and procedures.
• Maintain records and monitor work pass expiry dates for renewals or terminations.
• Ensure compliance with local employment laws and immigration regulations.
• Assist with audits, inspections, and compliance reviews related to work passes.
• Stay updated on immigration and labor law changes and inform stakeholders.
• Support the HR Talent Acquisition team in hiring and onboarding foreign employees.
• Handle work pass inquiries with professionalism and discretion.
• Coordinate accommodation arrangements for foreign hires.
• Raise and manage Purchase Requisitions and coordinate with Finance for payments.

Skills

Customer service

Stakeholder management

Problem solving

Analytical thinking

Organizational skills

Fast learner

English proficiency

Education

Bachelor's Degree, Post Graduate Diploma, or Professional Degree

Diploma with 10 years experience

Tools

SAP

GMDS

ATS

Umantis

Eightfold

Job description

#WeAreIn for jobs that impact everyone's life. Bridging needs with innovation – where customer challenges become our next big idea.

As a Specialist Talent Acquisition Services in our Customer Collaboration team, you work hand-in-hand with our customers, enabling them to transform our products into cutting‑edge designs, all while building long‑lasting partnerships that thrive on success.

Your role

Manage the end‑to‑end process of work pass applications, renewals, cancellations, and appeals e.g., Employment Pass, Dependent Pass, Work Permit, etc.

Key responsibilities

• Liaise with relevant vendors and government agencies (e.g., the Immigration Department of Malaysia, Expatriate Services Division (ESD), etc.) to ensure timely approvals and compliance.
• Provide guidance to internal stakeholders and new hires on work pass eligibility requirements and application procedures.
• Maintain accurate records and monitor work pass expiration dates to ensure timely renewals, cancellations, or terminations.
• Ensure all processes and documentation comply with local employment laws and immigration regulations.
• Assist with audits, inspections, and compliance reviews related to work passes and immigration matters.
• Stay updated on changes in immigration and labor laws and communicate relevant updates to internal stakeholders.
• Support the HR Talent Acquisition team in the hiring and onboarding of foreign employees by expediting work pass application processes.
• Handle work pass‑related inquiries and issues with professionalism, discretion, and efficiency.
• Coordinate temporary and long‑term accommodation arrangements for foreign hires.
• Raise and manage Purchase Requisitions (PRs) in accordance with company procedures.
• Verify invoices, coordinate approval processes, ensure accuracy, and collaborate with the Finance team to facilitate timely payment processing.
• Fluent in English; proficiency in Bahasa Malaysia and Thai is an added advantage.
• Must be willing and able to travel independently within Malaysia for immigration‑related matters e.g., visits to Immigration Offices, police stations, government agencies, etc.

Note: 1-year renewable contract under 3rd party payroll partner and entitled to benefits according to the partner company.

Qualifications and skills to help you succeed

• Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any field, preferably in Human Resources, Business Administration, or a related discipline.
• 0 to 1.5 years of relevant working experience is preferred.
• Candidates with a Diploma qualification should possess a minimum of 10 years of relevant working experience.
• Strong customer service and stakeholder relationship management skills.
• Proficient in Microsoft Office applications, including MS Excel, MS Word, and MS PowerPoint.
• Strong problem‑solving, analytical, and organizational skills.
• Ability to proactively identify potential issues and elevate them to the Manager in a timely manner.
• Fast learner with the ability to quickly acquire new knowledge and skills.
• Hands‑on experience and working knowledge of HR systems, such as SAP, GMDS, and Applicant Tracking Systems (ATS), including Umantis and Eightfold, would be an added advantage.

Company culture

#WeAreIn for driving decarbonization and digitalization. As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game‑changing solutions for green and efficient energy, clean and safe mobility, and smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer, and greener.

We strive to create the best Infineon for everyone by embracing diversity and inclusion. We welcome applicants for who they are and offer a workplace built on trust, openness, respect and equal opportunity. Our hiring decisions are based on skills and experience. Even if you don’t meet every requirement, we encourage you to apply. Please let your recruiter know if you need any accommodations during the interview process.

Learn more about our various contact channels and about Diversity & Inclusion at Infineon.