Site Operations & Admin Coordinator

Jurubina Utama; West Coast Division; On-site; MYR 31,000 - 51,000; Full time

Job summary

Jurubina Utama is seeking a detail-oriented Administrative Assistant to support site operations in Sabah. You will handle attendance, records, and filing while ensuring accuracy and timely processing of claims and invoices.

The role requires proficiency in Microsoft Excel, Word, PowerPoint, and strong organizational skills. You will collaborate with site staff and management to maintain orderly documentation and support audits.

Qualifications

• Manage attendance records and leave applications with accuracy.
• Maintain updated employee records and registrations.
• Prepare attendance data for claims and driver/trip reimbursements.
• Organize petty cash claims and supporting receipts.
• Keep fuel records from receipts for audits.
• Monitor daily machinery records from operators.
• Assist with utility bills, rent, invoices and related docs.
• Maintain machinery/assets records and renew road tax.
• Prepare POs for site operational needs and supplies.
• Ensure DOs are signed and filed appropriately.
• Coordinate with site personnel and PPK on operations.
• Organize site documents and audit-ready filing systems.
• Perform other administrative duties as assigned by management.

Responsibilities

• Manage attendance records, leave applications, absences, and attendance reports.
• Handle employee registration and maintain updated employee records.
• Prepare attendance records for claims and driver/trip reimbursements.
• Prepare petty cash claims and keep receipts organized.
• Maintain fuel records from receipts.
• Monitor daily machinery records from operators.
• Assist with utility bills, rent payments, invoices, and related documentation.
• Maintain machinery/assets records and monitor road tax renewals.
• Prepare Purchase Orders for site operations and supplies.
• Ensure Delivery Orders are signed and filed.
• Coordinate with site personnel and PPK on site operations.
• Organize and maintain site documents and audit files.
• Perform other admin duties as assigned by management.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Independent working

Education

SPM or Diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Jurubina Utama is seeking a detail-oriented Administrative Assistant to support site operations in Sabah. You will handle attendance, records, and filing while ensuring accuracy and timely processing of claims and invoices.

The role requires proficiency in Microsoft Excel, Word, PowerPoint, and strong organizational skills. You will collaborate with site staff and management to maintain orderly documentation and support audits.