Site Clerk

SMEC; Kuala Lumpur; On-site; MYR 22,000 - 45,000; Full time

Job summary

Surbana Jurong is seeking a Site Clerk for our site office in Kuala Lumpur to manage administrative duties, data entry and ad-hoc tasks under the guidance of the Chief Resident Engineer and QA/QC leads.

The role includes coordinating IT support, maintaining site cleanliness, liaising with contractors on site office maintenance, and supporting QA/QC documentation and data management in the CDE system. Proactive, detail-oriented candidates with MS Office skills are preferred.

Qualifications

• Solid knowledge of Microsoft Office suite (Word, Excel, Outlook).
• Familiarity with Common Data Environment (CDE) platforms; experience with Aconex is a plus.

Responsibilities

• Perform general office administrative duties, data entry and ad-hoc tasks as assigned by the Chief Resident Engineer, Resident Engineers, QA/QC Lead or the Project Secretary.
• Coordinate IT support requests for the Engineer’s site office, including setup for computers and accessories.
• Ensure office cleanliness and monitor cleaners; maintain a tidy site office environment.
• Coordinate with contractors regarding site office maintenance and housekeeping.
• Maintain, log, and update QA/QC registers (NCRs, SONs, RFIs) and inspection records; support document control processes.
• Gatekeep project and QA/QC correspondence and ensure documents meet SMEC’s standards and are distributed promptly.
• Assist QA/QC Engineers with formatting, compiling, printing, and archiving weekly/monthly QA/QC progress reports and records (hardcopy and softcopy).
• Assist with uploading and organizing technical documents and submittals in the Common Data Environment (CDE).

Skills

MS Office

CDE familiarity

Tools

Aconex

Job description

Site Clerk

Site Office & Administrative Support

• Perform general office administrative duties, data entry and ad-hoc tasks as assigned by the Chief Resident Engineer, Resident Engineers, QA/QC Lead or the Project Secretary
• To perform other ad hoc clerical duties as and when required.
• Coordinate IT support requests for the Engineer’s site office, including setup for computers and accessories.
• Ensure office cleanliness and monitor office cleanliness and the cleaners.
• Coordinate with contractors regarding the Engineer’s site office maintenance.

QA/QC & Technical Document Support

• Maintain, log, and update QA/QC-specific registers, including Non-Conformance Reports (NCRs), Site Observation Notices (SONs), Requests for Inspection (RFIs), and inspection/testing records.
• Act as the gatekeeper for all project and QA/QC correspondence, ensuring incoming/outgoing documents comply with SMEC’s document control standards and are distributed promptly to relevant personnel.
• Assist QA/QC Engineers with formatting, compiling, printing, and archiving weekly/monthly QA/QC progress reports, inspection logs, and compliance records (hardcopy and softcopy).
• Assist with uploading, tracking, and filing technical documents and submittals within the Common Data Environment (CDE) / pool server.

Site Clerk – Requirements

• Good working knowledge of Microsoft Office. Familiarity with Common Data Environment (CDE) platforms or software, such as Aconex, will be an added advantage.
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