Site Assistant

China Construction Yangtze River (Malaysia) Sdn Bhd; Kapar; On-site; MYR 28,000 - 45,000; Full time

Job summary

China Construction Yangtze River (Malaysia) Sdn Bhd is seeking a Site Assistant (Mandarin Speaker) to provide full-range administrative, document handling and bilingual translation support for site engineering projects.

The role focuses on standardizing and organizing engineering documents, data compilation, and assisting with project document approval, daily office tasks, and coordination with project teams to ensure timely delivery.

Qualifications

• Proficient in Chinese-English bilingual translation of project management and engineering documents.
• Experience with project data collection, statistics and reporting.
• Able to write and summarize project management records in both languages.

Responsibilities

• Assist project data collection, statistics, and reporting to support project progress control.
• Coordinate daily project administration, meetings, minutes and communication.
• Support on-site inspections, document filing and technical verification records.

Skills

Translation CN-EN

Data statistics

Document management

Bilingual communication

Office software

Education

College degree or above in Project Management / Engineering Management / English Translation / Administrative Management or related majors

Tools

Microsoft Office

Job description

We are seeking for Site Assistant（Mandarin Speaker） to provide full-range administrative, document and bilingual translation support for site engineering projects. The role focuses on engineering document sorting, data compilation, Chinese-English technical translation, project document approval assistance, and daily office auxiliary work. The incumbent will ensure the standardization, completeness and timeliness of project technical documents and bilingual materials, and provide efficient support for the smooth operation of engineering projects and team daily work.

Key Responsibilities

• Project Data Statistics & Sorting: Assist project managers in daily project data collection, statistics, sorting and analysis, including project progress data, construction records, cost statistics, acceptance data and settlement materials. Standardize data formats, sort out project periodic reports and summary materials, ensure data authenticity, integrity and consistency, and support project progress control, cost management and final project delivery.
• Daily Project Management & Administrative Coordination: Assist in daily project operation management, including project meeting arrangement, meeting minutes compilation, work task follow-up and progress feedback. Be responsible for internal and external communication coordination, daily official document delivery, project progress report sorting and team daily affairs support, effectively assist the management team in optimizing project operation efficiency and standardizing management processes.
• Project Inspection & Acceptance Auxiliary Work: Assist in organizing on-site technical inspection, concealed work acceptance, material incoming inspection and factory inspection of project equipment and materials. Sort out various acceptance forms, inspection records and technical verification documents, cooperate with the completion of project phased acceptance and final completion acceptance, and ensure complete and standardized project acceptance data.

Job Requirements

• Educational Background: College degree or above in Project Management, Engineering Management, English Translation, Administrative Management or other related majors.
• Work Experience: 1-3 years of working experience in project assistant, project document management or engineering translation position; outstanding fresh graduates are also acceptable. Candidates with engineering construction, project management or engineering company working experience are preferred.
• Language Skills: Proficient in Chinese-English bilingual translation capability, skilled in translating project management and engineering technical documents, familiar with common engineering and project management professional terms; capable of independent written translation and basic business oral communication.
• Professional Skills: Skilled in Office office software for document typesetting, data statistics and report production; familiar with standard project management processes, project document filing specifications and engineering approval procedures; basic understanding of construction and engineering project operation modes is preferred.
• Professional Competence: Familiar with full-process project document sorting, submission and archiving management; possess sensitive data awareness and strong document standardization capability; able to independently handle multi-task parallel work and efficiently cooperate with project management work.
• Comprehensive Quality: Rigorous, careful and responsible in work, with strong execution, pressure resistance and time management ability; proactive in work, good at summarizing work experience and optimizing working methods; strong learning ability to quickly adapt to project management work requirements.
• Communication & Teamwork: Excellent internal and external communication, coordination and expression abilities; good team awareness and service awareness; able to efficiently cooperate with project management teams, owners, supervision units and relevant departments to promote smooth project progress.