(Shipping) Senior Coordinator General Ledger

Hapag-Lloyd Business Services (Malaysia) Sdn. Bhd; Petaling Jaya; On-site; MYR 89,000 - 123,000; Full time

Job summary

Hapag-Lloyd Business Services (Malaysia) Sdn. Bhd is seeking a diligent accounting professional to manage general ledger activities, intercompany settlements, and month-end close processes to ensure accuracy and timely reporting.

You will assist budgeting, forecasts, tax filings, and cash management, working with SAP FI/CO and cross-functional teams to strengthen internal controls and deliver compliant financial statements.

Qualifications

• Bachelor’s degree in accounting, Finance, or related field.
• ACCA/CPA/MIA qualifications are highly recommended.
• 3–5 years of GL accounting, banking operations, or financial reporting experience.
• Experience with bank reconciliations and cash position monitoring (CPR).
• Knowledge of local tax requirements (Corporate Tax, SST/GST, Withholding Tax).
• Familiarity with ICCL and ability to identify control improvements.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Handle agent settlements, intercompany invoices and settlements, and accounting document postings.
• Assist in annual budget preparation, forecasts, monthly expenditure analysis, and quarterly reporting.
• Assist in preparing financial statements per local accounting standards and statutory requirements.
• Prepare monthly reconciliations for prepayments, deposits, provisions, accruals and other balance sheet accounts.
• Ensure timely month-end, quarter-end, and annual closing and reporting deadlines.
• Assist in quarterly and annual corporate tax filings, indirect tax matters, tax risk assessments, and audits.
• Prepare CPR, account settlements, applicable tax returns, and remittance of funds.
• Record cash and bank transactions, perform bank reconciliations, and update GL.
• Monitor cash flow and maintain sufficient operating funds.
• Maintain the fixed asset register and annual asset reconciliation/count.
• Prepare and coordinate ICCL and identify control gaps with corrective actions.
• Support SAP system maintenance, upgrades, monitoring, and related projects.

Skills

End-to-end GL processes

Bank reconciliations

Intercompany settlements

Expenditure analysis

Month-end/quarter-end closing

Education

Bachelor’s degree in accounting or finance

ACCA

CPA

MIA

Tools

SAP FI/CO

Job description

Job Function and Duties

Handle agent settlements, intercompany invoices and settlements, and accounting document postings, ensuring completeness and proper document scanning and retention.

Assist in annual budget preparation, quarterly forecasts, monthly expenditure analysis, quarterly reporting, and ad hoc reports.

Assist in preparing financial statements in accordance with local accounting standards and statutory requirements.

Prepare monthly reconciliations for prepayments, deposits, provisions, general creditor accruals, and other balance sheet accounts.

Ensure accurate and timely completion of month-end, quarter-end, and annual closing and reporting deadlines.

Assist in the preparation of quarterly and annual corporate tax filings, indirect tax matters, tax risk assessments, and tax audits.

Prepare monthly Cash Positioning Reports (CPR), account settlements, applicable tax returns, agent-related charges, and ensure timely remittance of funds to HLAG.

Record cash and bank transactions in the GL, perform bank reconciliations, clear suspense accounts, and ensure timely journal entries and GL updates.

Monitor cash flow and ensure sufficient operating funds are maintained in the respective bank accounts.

Maintain the fixed asset register, perform annual reconciliation with Administration records, and coordinate the annual asset count.

Prepare and coordinate the monthly Internal Control Checklist (ICCL), identify control gaps, and recommend corrective measures.

Support SAP system maintenance, upgrades, and monitoring, and participate in other projects or tasks as assigned by the supervisor.

Job Requirements

Bachelor’s degree in accounting, Finance, or a related Business Administration field. Professional qualifications such as ACCA, CPA, or MIA are highly recommended.

3–5 years of experience in General Ledger accounting, banking operations, or financial reporting. Shared Service Center/GCC experience is an advantage.

Strong knowledge of end-to-end GL processes, including journal entries, accruals, prepayments, and month-end/quarter-end closing.

Experience in bank reconciliations, cash position monitoring (CPR), and intercompany settlements.

Good understanding of local tax requirements, including Corporate Tax, SST/GST, and Withholding Tax.

Strong working knowledge of SAP FI/CO for accounting postings, system maintenance, and monitoring.

Familiarity with Internal Control Checklists (ICCL) and the ability to identify and recommend improvements to strengthen financial controls.

Ability to perform expenditure analysis and support budget preparation and quarterly forecasting.

Strong attention to detail with the ability to meet strict monthly, quarterly, and annual reporting deadlines accurately and on time.

Effective coordination and communication skills when working with agents, internal departments, auditors, and supervisors.