SHIPPING ASSISTANT OFFICER

Master Sofa Industries Sdn Bhd; Pontian; On-site; MYR 39,000 - 58,000; Full time

Job summary

Master Sofa Industries Sdn Bhd is seeking a Logistics/Shipping Coordinator to manage freight bookings and coordinate with freight forwarders. You will oversee the complete shipment process from booking to documentation and delivery.

The role requires 1–2 years in shipping/forwarding, familiarity with Word/Excel/PowerPoint, and strong communication in English, Mandarin, and Bahasa Malaysia. Training will be provided for fresh graduates.

Qualifications

• Must possess at least a Diploma, Bachelor's Degree, Post Graduate Diploma, in Logistics / Business Administration or equivalent
• 1 to 2 years of relevant experience in the shipping or forwarding field
• Fresh graduates are encouraged to apply as training will be provided. SPM leavers with relevant experience will be considered
• Familiar with using MS Word, Excel and PowerPoint
• Ability to communicate effectively and build collaborative relationships
• Ability to work with minimal support and as part of a team
• Proactive in driving desired outcome
• Organized, meticulous, and a problem solver
• Good command of written & spoken English, Mandarin and Bahasa Malaysia

Responsibilities

• Responsible for doing bookings with the appointed freight forwarders
• Follow up and ensure the freight forwarders provide the latest booking confirmation and update the latest information to the forwarding agents
• Check and monitor vessel departure schedules from carriers' websites
• Prepare the shipment loading schedule
• Ensure daily shipments are planned and carried out without fail
• Liaise with the forwarding agent for the containers' arrangement and monitor the containers' movement for both in and out
• Check the completeness and accuracy of shipping documentation and ensure that submissions are made immediately to the forwarding agents and freight forwarders to avoid delays and avoid late document submission penalties
• Responsible for emailing the shipping documents to related parties as per requirements
• Prepare LC submission documents to the bank for LC shipment
• Record the shipment data accurately in the shipment master data file

Skills

Communication

Teamwork

Proactive

Organized

Problem solving

English

Mandarin

Bahasa Malaysia

Education

Logistics/BUSINESS degree

Diploma in Logistics

Postgraduate in Logistics

Tools

MS Word

MS Excel

PowerPoint

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role involves managing freight bookings, coordinating with freight forwarders and shipping agents, and overseeing the complete shipment process from booking to documentation and delivery.

Key responsibilities

• Responsible for doing bookings with the appointed freight forwarders
• Follow up and ensure the freight forwarders provide the latest booking confirmation and update the latest information to the forwarding agents
• Check and monitor vessel departure schedules from carriers' websites
• Prepare the shipment loading schedule
• Ensure daily shipments are planned and carried out without fail
• Liaise with the forwarding agent for the containers' arrangement and monitor the containers' movement for both in and out
• Check the completeness and accuracy of shipping documentation and ensure that submissions are made immediately to the forwarding agents and freight forwarders to avoid delays and avoid late document submission penalties
• Responsible for emailing the shipping documents to related parties as per requirements
• Prepare LC submission documents to the bank for LC shipment
• Record the shipment data accurately in the shipment master data file

About you

• Must possess at least a Diploma, Bachelor's Degree, Post Graduate Diploma, in Logistics / Business Administration or equivalent
• 1 to 2 years of relevant experience in the shipping or forwarding field
• Fresh graduates are encouraged to apply as training will be provided. SPM leavers with relevant experience will be considered
• Familiar with using MS Word, Excel and PowerPoint
• Ability to communicate effectively and build collaborative relationships
• Ability to work with minimal support and as part of a team
• Proactive in driving desired outcome
• Organized, meticulous, and a problem solver
• Good command of written & spoken English, Mandarin and Bahasa Malaysia