Freight Documentation Specialist

Tanera Transport Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 44,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Casual Wear

Compassionate Leave

Company Activities

Fun Entertainment Environment

Job summary

Jora Malaysia is seeking an entry-level Logistics Documentation Clerk in Kuala Lumpur. You will assist with shipping paperwork, data entry, and coordinating with freight forwarders to ensure accurate records and timely updates.

Ideal candidates have a high school diploma, strong attention to detail, and good English/Bahasa Malaysia communication. Mandarin is a plus. Proficiency with Word, Excel, and Outlook is expected in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; a diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.
• Entry-level position, suitable for recent graduates with a strong interest in the logistics and transportation industry.
• Proficiency in data entry and record-keeping, with a keen eye for accuracy and attention to detail.
• Familiarity with logistics and shipping documentation processes is a plus.
• Basic understanding of import/export procedures and customs regulations is advantageous.
• Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant asset.
• Ability to organize and manage multiple tasks efficiently in a fast-paced environment.
• Proficient in using standard office software, including Microsoft Word, Excel, and Outlook.

Responsibilities

• Assist in the preparation, review, and organization of all shipping and logistics documentation, including bills of lading, packing lists, commercial invoices, and certificates of origin, ensuring accuracy and completeness.
• Accurately enter and maintain data related to shipments, inventory, and customs declarations into the company's logistics management system, adhering to strict record-keeping standards.
• Support the logistics team by liaising with internal departments and external partners to gather necessary information and resolve documentation discrepancies.
• Ensure compliance with relevant import and export regulations by verifying that all documentation meets the requirements of customs authorities and international trade laws.
• File and archive all logistics-related documents systematically, maintaining an organized and easily retrievable filing system for audit and reference purposes.
• Communicate effectively with team members and stakeholders in English, Bahasa Malaysia, and Mandarin to clarify documentation requirements and provide updates on shipment status.
• Perform quality checks on all documentation to ensure a high level of accuracy and attention to detail, minimizing errors that could lead to delays or additional costs.

Skills

Data entry

Attention to detail

Communication

Multitasking

English & BM

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

High school diploma or equivalent required; a diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.

Entry-level position, suitable for recent graduates with a strong interest in the logistics and transportation industry.

Proficiency in data entry and record-keeping, with a keen eye for accuracy and attention to detail.

Familiarity with logistics and shipping documentation processes is a plus.

Basic understanding of import/export procedures and customs regulations is advantageous.

Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant asset.

Ability to organize and manage multiple tasks efficiently in a fast-paced environment.

Proficient in using standard office software, including Microsoft Word, Excel, and Outlook.

Requirement

• High school diploma or equivalent required; a diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.
• Entry-level position, suitable for recent graduates with a strong interest in the logistics and transportation industry.
• Proficiency in data entry and record-keeping, with a keen eye for accuracy and attention to detail.
• Familiarity with logistics and shipping documentation processes is a plus.
• Basic understanding of import/export procedures and customs regulations is advantageous.
• Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant asset.
• Ability to organize and manage multiple tasks efficiently in a fast-paced environment.
• Proficient in using standard office software, including Microsoft Word, Excel, and Outlook.

Responsibility

• Assist in the preparation, review, and organization of all shipping and logistics documentation, including bills of lading, packing lists, commercial invoices, and certificates of origin, ensuring accuracy and completeness.
• Accurately enter and maintain data related to shipments, inventory, and customs declarations into the company's logistics management system, adhering to strict record-keeping standards.
• Support the logistics team by liaising with internal departments and external partners (e.g., freight forwarders, customs brokers) to gather necessary information and resolve documentation discrepancies.
• Ensure compliance with relevant import and export regulations by verifying that all documentation meets the requirements of customs authorities and international trade laws.
• File and archive all logistics-related documents systematically, maintaining an organized and easily retrievable filing system for audit and reference purposes.
• Communicate effectively with team members and stakeholders in English, Bahasa Malaysia, and Mandarin to clarify documentation requirements and provide updates on shipment status.
• Perform quality checks on all documentation to ensure a high level of accuracy and attention to detail, minimizing errors that could lead to delays or additional costs.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance
• Casual Wear
• Compassionate Leave
• Company Activities
• Fun Entertainment Environment