Senior Trade Operations Lead

Bunge; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

Bunge in Kuala Lumpur is seeking a Senior Operations Executive to manage end-to-end trade execution activities, including contract settlement, logistics coordination, and inventory control. You will coordinate with BBS, regional teams, customers and external service providers to ensure accurate documentation, timely settlements, and compliant operations.

The role requires a Diploma in Business Administration/Shipping/Banking and Finance, at least five years in commodity logistics, strong

Qualifications

• Diploma in Business Administration/Shipping/Banking and Finance or any disciplines.
• Minimum 5 years of working experience in the commodity logistics or shipping industry or trade services.
• Ability to communicate effectively and work efficiently.
• Good interpersonal skills, positive thinking, reliable, enthusiastic and team player.
• Strong communication, stakeholder management, and problem-solving skills.
• Attention to detail and accuracy in financial and operational processes.
• Knowledge of Incoterms, UCP 600, URC 522.
• Understanding of trade execution, logistics, and contract management.
• Familiarity with SAP or equivalent systems.
• Strong analytical, coordination, and reporting skills.

Responsibilities

• Coordinate with BBS for timely preparation and presentation of trade documents.
• Liaise with regional execution team in Singapore for document handling and delivery.
• Ensure accurate shipping and trade documentation for customs clearance and banking requirements.
• Monitor document status from origin to destination to ensure timely cargo clearance and discharge.
• Import e-permits and related procedures on customs clearance through Dagang Net platform.
• Ensure all contract details (pricing, terms, tolerances, quantities) are accurate and validated prior to execution to prevent errors or rework.
• Execute contract settlements in a timely manner, ensuring completeness and accuracy.
• Manage contract lifecycle including tracking, settlement, and closure of open or underfill contracts within required timelines.
• Ensure zero discrepancies, errors, or contract cancellations arising from operational handling.
• Coordinate cargo release processes including issuance of delivery orders and instructions to surveyors and warehouse operators.
• Ensure cargo release complies with contractual tolerance limits and agreed terms.
• Monitor operational execution to ensure full compliance with trade terms and minimize risks related to quantity or delivery discrepancies.
• Coordinate inspection, claims, and insurance processes in the event of cargo damage or quality issues.
• Maintain accurate inventory records in systems and ensure alignment with operational activities.
• Perform regular inventory verification and monthly reconciliation against third-party warehouse reports.
• Investigate and resolve discrepancies within defined timelines, ensuring no unreconciled variances remain.
• Ensure proper handling and accounting of inventory movements, including shrinkage and adjustments.
• Proactively monitor and follow up on customer payments prior to due dates to ensure timely collection.
• Maintain accurate receivables tracking and reporting.
• Engage customers on outstanding balances, storage timelines, and operational matters to prevent escalations.
• Issue timely notifications/reminders to customers on storage deadlines or expiring cargo timelines.
• Ensure timely and accurate customer invoicing in accordance with contract terms and pricing.
• Issue debit notes on a regular and timely basis.
• Ensure correct payment terms are applied across invoices and debit notes.
• Coordinate with Finance and BBS teams to complete intercompany transactions and settlements within month-end timelines.
• Support timely financial closing by ensuring all contracts and transactions are recorded, settled, and closed prior to reporting deadlines.
• Provide accurate and timely daily operational reports, including inventory status, cargo movements, and contract settlement updates.
• Ensure completeness and accuracy of data across systems, reports, and documentation.
• Share required operational and financial reports with stakeholders on time.
• Maintain proper documentation and audit trail for all transactions and operational activities.
• Coordinate closely with internal teams to ensure smooth execution of operations.
• Collaborate with external stakeholders including customers, surveyors, agents, warehouse operators, and service providers.
• Proactively identify, escalation, and resolve operational issues to prevent delays, financial impact, or customer dissatisfaction.
• Maintain strong working relationships with stakeholders to support operational efficiency and service delivery.

Skills

Communication

Stakeholder management

Problem-solving

Detail-oriented

Team player

Interpersonal skills

Analytical thinking

Education

Diploma in Business Administration/Shipping/Banking and Finance

Tools

SAP

Job description

Bunge in Kuala Lumpur is seeking a Senior Operations Executive to manage end-to-end trade execution activities, including contract settlement, logistics coordination, and inventory control. You will coordinate with BBS, regional teams, customers and external service providers to ensure accurate documentation, timely settlements, and compliant operations.

The role requires a Diploma in Business Administration/Shipping/Banking and Finance, at least five years in commodity logistics, strong