Senior Specialist Purchase Order Management

Omya Asia Pacific Sdn. Bhd.; Kuala Lumpur; On-site; MYR 45,000 - 90,000; Full time

Job summary

Omya Asia Pacific Sdn. Bhd. seeks a Procurement & Payment Processing professional in Kuala Lumpur to execute end-to-end PO processing and support downstream invoice activities. You will validate PO-based invoices, resolve discrepancies, and maintain master data for accurate procurement operations.

You will collaborate with Warehouses, Suppliers, and Finance to address PO issues, perform root-cause analyses, and drive process improvements while ensuring policy adherence and audit readiness.

Qualifications

• Strong proficiency in P2P and procurement systems including PO processing, approvals, master data handling and exception troubleshooting.
• Experience with PR-to-PO flow, order confirmations, GR/IR relevance, and invoice matching.

Responsibilities

• Execute end-to-end purchase order processing (PR-triggered PO creation, PO changes, order confirmation follow-up).
• Support invoice and payment activities by validating PO-based invoices and resolving price/quantity discrepancies.
• Maintain supplier, material, and P2P master data and ensure data quality; onboarding setup and contract linkage.
• Handle P2P case tickets, supplier inquiries, and PO corrections; drive root-cause analysis and process improvements.
• Monitor open POs, deliveries, and goods receipt issues; coordinate with warehouses, suppliers, and business units for resolutions.
• Process special PO scenarios (inter-/intra-company transfers, down payments) per procedures.
• Ensure adherence to P2P policies, controls, and compliance; support period-end activities (GR/IR, open PO review).

Skills

P2P systems

Data accuracy

Root-cause analysis

Education

Bachelor’s degree in Business Administration, Finance, Supply Chain, HR, Engineering or related field

Equivalent vocational qualification with strong experience

Tools

SAP MM/FI

Ariba

Workflow tools

Job description

Procurement & Payment ProcessingExecute end-to-end purchase order processing, including PR-triggered PO creation, PO changes, order confirmation follow-up, and coordination of approval/release workflows, ensuring accuracy and timely processing.Support downstream invoice and payment-related activities by validating PO-based invoice relevance, resolving complex price and quantity discrepancies, and preparing accurate documentation for further payment processing.Data Management & Quality AssuranceMaintain and update supplier, material, and P2P master data relevant for purchase order processing, including purchasing info records and price conditions, ensuring data quality and initiating corrective actions where needed.Manage supplier-related operational data required for effective PO execution, including onboarding-related setup, contract and source-of-supply linkage, and relevant performance data to support transactional procurement activities.Issue Resolution & Process ImprovementHandle P2P case tickets related to invoice blocks, supplier inquiries, and purchase order corrections, resolving escalations and identifying opportunities for process improvement.Monitor open purchase orders, incoming deliveries, and goods receipt issues in close collaboration with warehouses, suppliers, and business units, coordinating root-cause resolution including supplier dispute handling where required.Process and coordinate special PO scenarios, such as inter-/intra-company transfer purchase orders and down payment initiation, in line with defined proceduresCompliance & Stakeholder AdvisoryEnsure adherence to P2P policies, documentation requirements, and internal controls, advising stakeholders and reinforcing best-practice standards.Support financial and operational period-end activities relevant to purchase order management, including GR/IR clarification, open PO review, and issue resolution in coordination with Accounts Payable and Finance.JOB REQUIREMENTSEducationBachelor’s degree in Business Administration, Finance, Supply Chain, HR, Engineering or related fieldEquivalent vocational qualification with strong experience may be consideredExperienceExperience as subject matter expert or senior operator is an advantage2–4 years of experience in a process‑ or function‑related operational role1–4 years of experience in a process‑ or function‑related operational roleKnowledge and skillsAdvanced proficiency in P2P and procurement systems (e.g., SAP MM/FI, Ariba, workflow tools), including purchase order processing, approval workflows, master data handling, and troubleshooting of complex processing exceptionsStrong accuracy in transactional procurement processing and documentation, with ownership for data quality, process reliability, and audit readinessIn-depth knowledge of purchase order management processes, including PR-to-PO flow, order confirmations, goods receipt relevance, invoice matching, and applicable compliance requirementsAbility to resolve complex operational P2P issues, conduct root-cause analysis, and drive corrective actions across suppliers, warehouses, and internal stakeholdersHigh attention to detail in PO execution, master data maintenance, price and quantity validation, and financially relevant transaction data, ensuring compliance and minimizing operational and financial riskOther RequirementsGood understanding of documentation requirements across the purchase order process, including PO approval, goods receipt and invoice-related controls, with the ability to guide others and ensure adherenceStrong customer-service mindset, able to manage escalations and coordinate effectively with suppliers, warehouses, business units, and internal stakeholdersAbility to handle confidential supplier, commercial, and financially relevant data appropriately, ensuring compliance, risk awareness, and best-practice handlingPOSITION SCOPEReporting Line(s)Solid line(s) to: Team Lead Purchase Order ManagementDotted line(s) to:Number of direct reports: 0Number of dotted line reports:Performance MeasuresPerformance measures will be defined on team specific service obligationsWorking RelationshipsInternal contacts:Team Lead Purchase Order ManagementInvoice ManagementPayments ManagementTravel & expense Mgmt.Process Management P2PExternal contactsSupplier