Senior Secretarial Executive

Private Advertiser; Butterworth; On-site; MYR 42,000 - 54,000; Full time

Job summary

Private Advertiser is seeking a diligent company secretary assistant to maintain statutory records, prepare documents and ensure timely submissions. The role requires knowledge of Companies Act, Capital Market and Securities Act, strong English communication, and a proactive, organized work style.

At least three years of relevant experience is preferred. Responsibilities include liaising with auditors and lawyers, drafting minutes and resolutions, handling KYC reviews, and providing ad-hoc

Qualifications

• Good knowledge of Companies Act, Capital Market and Securities Act, procedures and guidelines.
• Strong client servicing skills and willingness to learn fast.
• Meticulous, organized, proactive and adaptable in working styles.
• Good command of both spoken and written English.
• Computer literate, good interpersonal skills and able to work as a team.
• Good sense of urgency and able to work under pressure.

Responsibilities

• Ensure that statutory records are properly maintained and updated for portfolio of clients under the team’s purview.
• Prepare statutory documents and forms and perform proper housekeeping of records
• Follow-up with client on the return of documents and forms and ensure compliance with submission timeline and requirements
• Liaise with auditors, lawyers, bankers etc. and attend to queries on behalf of clients.
• Attend to request on certified documents, extract of minutes of meeting or resolutions, KYC review and any other company secretarial related requests.
• Drafting of minutes and resolutions based on board papers/DCR papers.
• Provide clients with ad-hoc advisory on corporate secretarial matters

Skills

Client servicing

English proficiency

Interpersonal skills

Attention to detail

Job description

Ensure that statutory records are properly maintained and updated for portfolio of clients under the team’s purview.

Prepare statutory documents and forms and perform proper housekeeping of records

Follow-up with client on the return of documents and forms and ensure compliance with submission timeline and requirements

Liaise with auditors, lawyers, bankers etc. and attend to queries on behalf of clients.

Attend to request on certified documents, extract of minutes of meeting or resolutions, KYC review and any other company secretarial related requests.

Drafting of minutes and resolutions based on board papers/DCR papers.

Provide clients with ad-hoc advisory on corporate secretarial matters

Requirements

Good knowledge of Companies Act, Capital Market and Securities Act, procedures and guidelines

Strong client servicing skills and willingness to learn fast.

Meticulous, organized, proactive and adaptable in working styles.

Good command of both spoken and written English.

Computer literate, good interpersonal skills and able to work as a team.

Good sense of urgency and able to work under pressure.

At least three years of working experience.