Senior Project Manager

MIMOS BERHAD

Kuala Lumpur

On-site

MYR 120,000 - 240,000

Full time

14 days+

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Benefits offered by this job

Medical

Parking

Sports (e.g. Gym)

Tennis Court

Leave(Annual,Medical)

Insurance

Cove

Job summary

MIMOS BERHAD is seeking a Senior Project Manager to lead complex R&D/IT projects in Malaysia. The role focuses on initiating, planning, executing, monitoring, controlling and closing projects to achieve on-time, on-budget, and quality outcomes.

Responsibilities include defining scope with stakeholders, managing schedules, budgets and risks, coordinating with finance, procurement and governance, and mentoring other PMs to raise project management standards across the organization.

Qualifications

Bachelor’s degree in Science, Technology, Engineering, Information Technology, Computer Science or any relevant discipline.
A master’s degree or additional certifications may be advantageous.
Professional certification such as PMP or Prince2 is advantageous.

Responsibilities

Lead and manage multiple projects to achieve scope, schedule, cost and quality targets.
Escalate to Senior Management and mentor junior PMs; develop PM standards and processes.
Coordinate across scope, schedule, budget, risks and communications with stakeholders.
Ensure project closure, documentation and lessons learned are captured.

Skills

Project Planning

Risk Management

Resource Management

Budgeting

Quality Assurance

Change Management

Procurement

Documentation

Stakeholder Management

Leadership

Coaching & Mentoring

MS Project

SDLC

Education

Bachelor’s Degree in Science, Technology, Engineering, IT, Computer Science or related

Tools

SAP

Microsoft Project

MS Office

Job description

The Senior Project Manager is responsible for leading and managing projects to achieve successful outcomes while meeting stakeholder expectations and organizational objectives; and has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of projects to ensure they are delivered on time, within budget and to the required quality standards. This role serves as a focal point for escalation and reporting to the Senior Management. Senior Project Managers also play a strategic leadership role within the organization, guiding and mentoring other project managers and contributing to the development of project management standards and processes.

Key Responsibilities:

1. Scope Management:

Ensure scope, schedule and costs are reasonable and achievable.
Define project scope, goals, and deliverables in collaboration with project stakeholders.
Ensure that user requirements are clear (in-scope/out-of-scope), documented and agreed upon by stakeholders.
Ensure that project deliverables are defined and delivered as agreed with the customer/user.
Review and assess the contract agreement’s clauses and drive the Contract Agreement to it’s sign off.
To effectively manage scope from start to finish, managing of scope creep, ensuring change management process is practiced.
Lead and oversee multiple projects simultaneously.

2. Schedule Management:

Work with project team to establish the high level project timeline.
Work with project leads to establish detail schedule for work packages.
To integrate all detail schedules into a conslidated project schedule for effective project monitoring.
To identify dependencies and critical paths of the project schedule.
To perform project schedule baseline once the schedule has been fully integrated and consolidated.
Coordinate project activities and ensure project milestones are met.
Monitor and track project progress against established metrics.
To continuously evaluate the project’s performance and make adjustements as necessary by working with the team to identify action plan / recovery plan when any project schedule slippage occurs.
To drive the team to deliver the project according to the baselined plan.
Ensure that all project deliverables have been completed and accepted by stakeholders.
Conduct a final project review with the project team to assess project performance and identify lessons learned.
Develop a Project Closure report that all project deliverables have been completed and accepted by stakeholders.
Archive all project documentation and files for future reference. Ensure that all project documentation is stored in a secure location.
Document project successes, failures, and lessons learned to inform future project management.
Facilitate the transfer of project deliverables to the appropriate operational teams or departments.
Ensure that project closure activities are completed within the defined timeline.
Close all project contracts and agreements.

3. Cost/Budget Management:

Evaluate and finalize the estimated costs required for the project
To manage and monitor project costs using SAP
To prepare project’s Cost to Completion (CTC) quarterly or as and when required
To prepare the project’s spending plan with the team.
To monitor the progress of spending against the plan.
To report on project’s spending performance.
To ensure that project’s spending is within the approved budget.
To practice cost effective spending approach to ensure that there are savings in the project (Commercial projects only)
Ensure all delivered project deliverables are endorsed by the customer and governance meetings are conducted to endorse and approve the payment of project milestones.
Work with Finance department on the issuance of Delivery Order (DO) and Invoices and also the eP process for government projects.
Follow up with customer on payment collection.

4. Quality Management:

Ensure project quality and compliance with project standards.
Identify opportunities for process improvement within the project team.
Identify and implement best practices for project management.
Develop and implement project management methodologies and processes.
Evaluate project management processes and procedures to identify areas for improvement.
Work with project stakeholders to identify project risks.
Perform risk evaluation, assessment and analyse it’s impact to the project
Drive risk response to mitigate project risks
To report and escalate risk reporting to management and relevant stakeholders
Maintain project risk register and issue log
Closely follow up for the closure of project risks and issue
Drives risk management and issue management meetings.

6. Integration Management:

Ensure project objectives align with organizational goals.
Prepare Project Managemen Plan (Commercial Projects only) to ensure that all project objectives, goals and benefits are aligned.
Oversees the integration of various project components, such as scope, schedule, budget, resources, quality, risk, and communications. This involves ensuring that all elements work together harmoniously to achieve project objectives.

7. Procurement Management:

Contribute inputs on the approach of delivery of the project (to be delivered internally, partially out-sourced or fully out-sourced).
Prepare Procurement Plan.
Manage and monitor the activities in the procurement plan.

8. Communication Management:

Determine the project governance and communication structure.
Manage project documentation and files.
Prepare project status reports and presentations.
Facilitate project meetings and provide meeting minutes and action items.
Maintain effective communication with project stakeholders.
Facilitate communication and collaboration among project stakeholders.
To report to management and relevant stakeholders the project’s progress against the baseline regularly.

9. Stakeholder Management:

Identify project stakeholders.
Resolve conflicts within the project team.
Develop and maintain positive working relationships with project stakeholders.

10. Resource Management:

Identify project team members by skillsets, experience, headcount required, etc. with on-boarding requirement.
Ensuring that the project’s resource requirement is always met.
To work with hiring manager in identifying the resources with the correct skillsets and experience are made available to the project according to the project’s resource loading requirement.
To provide costing information for resources’ contract renewals / new hiring.
Ensure project team members are adequately trained and equipped.
Ensure project work meets ethical and legal requirements.
Provide leadership and direction to project team members.

11. Others:

To guide and mentor new/junior PMs to ensure that all best practices and processes are adopted when managing a project.
Comply to company policies and procedures.
Other responsibilities as assigned by immediate supervisor or management.

Qualification

Possess Bachelor’s Degree in Science, Technology, Engineering, Information Technology, Computer Science or any relevant discipline. A master’s degree or additional certifications may be advantageous.

Professional Qualification

Relevant ceritification such as Project Management Professional (PMP) or Prince2 Certification will be added advantage.

Work Experience

Minimum of 5–10 years in R&D, Information Technology, Manufacturing, Oil & Gas, or Finance/Admin.
Experience in project management roles, demonstrating a deep understanding of project lifecycles, methodologies, and best practices.
Experience in managing relationships with stakeholders, including and not limited to project teams, IT professionals, researches, senior leadership and external stakeholders.
Experience in leading a team and demonstrats leadership skills.
Experience in coaching personnel.

Technical Skills

Project Planning: The ability to create comprehensive project plans that outline project scope, objectives, timelines, deliverables, and resource requirements. Proficiency in tools such as Gantt charts, work breakdown structures (WBS), and project scheduling software (e.g., Microsoft Project) is essential.
Risk Assessment and Management: Competence in identifying potential risks, analyzing their impact and probability, and developing strategies to mitigate or manage them effectively. This includes creating risk registers, conducting risk assessments, and implementing risk response plans.
Resource Allocation and Management: Skill in allocating resources (including human resources, finances, and materials) efficiently to ensure that project tasks are completed on time and within budget. This involves resource estimation, resource leveling, and resource optimization.
Budgeting and Cost Management: Proficiency in developing project budgets, tracking project expenditures, and managing costs throughout the project lifecycle. This includes budget estimation, cost forecasting, and cost control techniques to ensure that projects remain within budget constraints.
Quality Assurance and Control: Knowledge of quality management principles and techniques to ensure that project deliverables meet quality standards and specifications. This includes defining quality metrics, conducting quality inspections, and implementing quality assurance processes.
Change Management: Ability to manage changes to project scope, schedule, and requirements effectively while minimizing disruptions to project progress. This involves assessing change requests, evaluating their impact, and implementing change control processes to ensure that changes are properly documented and approved.
Procurement and Vendor Management: Competence in establishing procurement plan and able to provide inputs to procurement strategies depending on the needs of the project. Able to manage vendors/contractors delivery effectively.
Technical Knowledge: Depending on the nature of the project, project managers may need specific technical knowledge or expertise related to the industry or domain in which the project is being executed. This could include knowledge of software development methodologies, engineering principles, or other specialized areas.
Documentation and Reporting: Skill in creating and maintaining project documentation, including project Commitment Book, status reports, meeting minutes, and other relevant documentation. This involves clear and concise communication of project progress, issues, and decisions to stakeholders.
Stakeholder Management: Ability to identify project stakeholders, assess their needs and expectations, and effectively engage and communicate with them throughout the project lifecycle. This includes managing stakeholder relationships, addressing concerns, and ensuring stakeholder satisfaction.
Continuous Improvement: Able to Identify areas for improvement in project management processes and implement best practices for future projects.

Other Compentencies/Skills:

Good command of MS Office Suite of Applications; MS Project, Word, Excel Powerpoint, Sharepoint, etc
Good understanding of Software Development Life Cycle including quality and audit processes.
Adequate understanding of Hardware Development and manufacturing processes.
Good understanding of technology applications.
Good understanding of the governance process that needs to be adhered.
Good understanding of what information needs to be shared/escalated to stakeholders in the form of periodic reporting.

Soft Skills

Excellent Communication Skills and able to develop and implement communication plans and strategies: This skill involves the ability to convey information effectively, both verbally and in writing. It includes being articulate, clear, and concise in conveying ideas, as well as the capacity to develop and execute communication plans tailored to various audiences and objectives. Has a good command of a minimum of Bahasa Malaysia and English languages; both written and spoken.
People Management Skills: This encompasses the ability to lead, motivate, and guide individuals or teams towards achieving project goals. It involves skills such as delegation, performance management, conflict resolution, and fostering a positive work environment.
Leadership Skills: Leadership involves inspiring and guiding others towards a common vision or goal. Effective leaders exhibit traits such as integrity, empathy, decisiveness, and the ability to empower and develop others.
Coaching and Mentoring Skills: Coaching involves guiding individuals to improve their performance and develop their skills, while mentoring involves providing guidance and support based on one’s own experience and expertise. Both skills are essential for fostering talent and facilitating professional growth.
Influencing Skills: Influencing skills involve the ability to persuade others to adopt a certain viewpoint, take a specific action, or support a particular initiative. This skill relies on effective communication, building rapport, and understanding others’ motivations and concerns.
Negotiation Skills:...

Unlock job insights

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MIMOS is a leader in ICT innovations, pioneering new market creations for partners through patentable technologies for economic growth. With over 25 years of experience and legacy, MIMOS contributes its core technological competencies to the industry towards raising Malaysia’s local, regional and international market competitiveness. Led by accomplished leaders, MIMOS is powered by over 600 researchers, scientists and engineers who work on world-class design, research and development.

With firm government support, MIMOS has been focusing on market-driven R&D areas to ensure our technologies are commercialisable for sustained growth. To date, we have contributed to the ICT landscape through development of more than 20 technology prototypes and transfer of 18 technology platforms to 23 technology recipients, all of which have helped create a new market funnel of RM1.6 bil in 2011 alone. This is in addition to the RM1 bil market funnel created in the previous year.

In 2011, MIMOS contributed 43 percent of Malaysia’s Total Filed Patent Applications at the Patent Cooperation Treaty (PCT). MIMOS was also ranked at number 7 for Top PCT Applicants among government-owned International Organisations (Government and Research Institutes).

This further translates into real value for the industry in terms of more opportunities or platforms for innovative product development; towards more efficiency, more productivity, more performance, more profits and more progress.

Perks and benefits