Senior Project Executive

WORQ; Kuala Lumpur; On-site; MYR 90,000 - 130,000; Full time

Job summary

WORQ is seeking a Senior Project Executive in Kuala Lumpur to lead end-to-end outlet fit-out projects and customized enterprise workspace solutions. You will manage briefs, budgets, and schedules, coordinating designers, consultants, and contractors to deliver on scope and quality.

You will serve as the single intake point for workspace requests across WORQ’s outlet network, triaging and routing to the right teams, while advising clients as a workplace strategist and supporting pitches and

Qualifications

• Bachelor-level qualification in PM, interior design, architecture, ME, or related field.
• Minimum 3 years of interior fit-out project experience in office environments.
• Experience managing contractors through tender-to-handover cycles, including value engineering and approvals.
• Ability to work independently, on scope, budget, and schedule.
• Strong communication, negotiation, and stakeholder management skills.

Responsibilities

• Manage full project lifecycle for new openings and revamps from briefs to handover.
• Provide cost estimates and timelines for enterprise workspace projects.
• Coordinate internal teams and external vendors for design and build contracts.
• Ensure compliance with building, authority, and safety requirements.
• Develop scalable design playbooks for consistent quality across WORQ outlets.

Skills

Communication

Negotiation

Stakeholder management

Project management

Independence

Adaptability

Education

Degree or Diploma in Project Management

Degree or Diploma in Interior Design

Degree or Diploma in Architecture

Degree or Diploma in Mechanical & Electrical Engineering

Degree or Diploma in Quantity Surveying

Degree or Diploma in Construction Management

Job description

The Senior Project Executive is responsible for end-to-end management of WORQ’s outlet fit-out projects, outlet revamps, and customized enterprise workspace solutions. This role owns the full project lifecycle — from tender briefing and contractor appointment through construction supervision, authority approvals, and formal handover — ensuring delivery on scope, within budget, and to quality standards.

Beyond project delivery, this role acts as the single intake point for all new workspace-related requests across WORQ’s outlet network, triaging and routing them to the right function. It also contributes to the enterprise side by acting as a workplace strategist — advising clients on workspace solutions, supporting pitching, and developing scalable design playbooks for consistent quality across WORQ’s growing network.

Job Responsibilities

I) Project management and execution:

• Manage the full project lifecycle for new outlet openings and outlet revamps — from development of project briefs, budgets, and schedules through contractor appointment, site supervision, and handover.
• Manage customised workspace projects for enterprise clients, providing cost estimates and timelines and coordinating delivery across relevant internal teams.
• Source, appoint, and manage interior designers, consultants, and contractors for design and build contracts; enforce submission deadlines and manage contractor performance throughout.
• Prepare and assist with tender documentation, quotation evaluation, and value engineering to ensure projects are delivered within budget without compromising quality.
• Ensure compliance with all relevant building, authority, and safety requirements throughout the project lifecycle.
• Develop and maintain a design playbook for scalable operations and consistent quality control across WORQ outlets.

II) Work Request Intake And Triage

• Serve as the single intake point for all new workspace-related requests across the outlet network. Assess each request and route accordingly — retaining fit-out and modification works within the project function, and directing maintenance repairs and IT requirements to the respective teams.
• Ensure no work request falls through the gap between project, facilities, and IT functions.

III) Client And Stakeholder Management

• Manage relationships with clients, contractors, Building Management Offices, and internal stakeholders throughout project delivery.
• Act as a workplace strategist for enterprise clients — consulting on workspace requirements, advising on layout and design, and supporting the preparation of pitching materials and proposals to secure new contracts.

IV) Authority And Building Management Coordination

• Liaise with Building Management Offices on all project-related matters including drawing submissions, permit applications, and construction access coordination.
• Ensure all authority submissions, regulatory approvals, and post-completion documentation are completed and properly archived.
• Research and recommend appropriate equipment and furniture selections that balance user experience, durability, and ease of maintenance.

V) Miscellaneous

• To perform other additional tasks as assigned.

Job Requirements

• Degree or Diploma in Project Management, Interior Design, Architecture, Mechanical & Electrical Engineering, Quantity Surveying, Construction Management, or a related field.
• Minimum 3 years of proven experience managing interior fit-out projects in commercial or office environments. Residential interior design experience will not be considered.
• Candidates with a Mechanical & Electrical background are preferred.
• Demonstrated ability to manage projects independently — on scope, within budget, and on schedule.
• Experience managing contractors through the full tender-to-handover cycle, including value engineering and authority submission processes.
• Strong ownership, accountability, and self-motivation.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to work independently and adapt quickly in a fast‑paced, dynamic environment.