Senior Project Executive

Incompleteness Theorem Sdn. Bhd.; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

WORQ is seeking a Senior Project Executive to lead end-to-end outlet fit-out projects, revamps, and enterprise workspace solutions. You will own the full lifecycle from tender briefing and contractor selection to construction supervision, authority approvals, and formal handover, ensuring on-scope delivery within budget and to quality standards.

Beyond project delivery, you act as the single intake point for workspace requests across the outlet network, triaging and routing to the right teams,

Qualifications

• Degree or Diploma in Project Management, Interior Design, Architecture, Mechanical & Electrical Engineering, Quantity Surveying, Construction Management, or a related field.
• Minimum 3 years of proven experience managing interior fit-out projects in commercial or office environments.

Responsibilities

• Manage the full project lifecycle for new outlet openings and revamps, including briefs, budgets, schedules, contractor appointment, site supervision, and handover.
• Coordinate customised workspace projects for enterprise clients, including cost estimates and timelines across internal teams.
• Source and manage designers, consultants, and contractors; enforce deadlines and monitor performance.
• Assist tender documentation, evaluate quotations, and apply value engineering to meet budget and quality goals.
• Ensure compliance with building, authority, and safety requirements throughout the project lifecycle.
• Develop a scalable design playbook to maintain consistent quality across WORQ outlets.

Skills

Project management

Stakeholder management

Communication

Team coordination

Education

PM/Construction degree

Interior Design degree

Architecture/Engineering degree

Job description

The Senior Project Executive is responsible for end-to-end management of WORQ’s outlet fit-out projects, outlet revamps, and customized enterprise workspace solutions. This role owns the full project lifecycle — from tender briefing and contractor appointment through construction supervision, authority approvals, and formal handover — ensuring delivery on scope, within budget, and to quality standards.

Beyond project delivery, this role acts as the single intake point for all new workspace-related requests across WORQ’s outlet network, triaging and routing them to the right function. It also contributes to the enterprise side by acting as a workplace strategist — advising clients on workspace solutions, supporting pitching, and developing scalable design playbooks for consistent quality across WORQ’s growing network.

Job responsibilities:

I) Project management and execution:

• Manage the full project lifecycle for new outlet openings and outlet revamps — from development of project briefs, budgets, and schedules through contractor appointment, site supervision, and handover.
• Manage customised workspace projects for enterprise clients, providing cost estimates and timelines and coordinating delivery across relevant internal teams.
• Source, appoint, and manage interior designers, consultants, and contractors for design and build contracts; enforce submission deadlines and manage contractor performance throughout.
• Prepare and assist with tender documentation, quotation evaluation, and value engineering to ensure projects are delivered within budget without compromising quality.
• Ensure compliance with all relevant building, authority, and safety requirements throughout the project lifecycle.
• Develop and maintain a design playbook for scalable operations and consistent quality control across WORQ outlets.

II) Work request intake and triage:

• Serve as the single intake point for all new workspace-related requests across the outlet network. Assess each request and route accordingly — retaining fit-out and modification works within the project function, and directing maintenance repairs and IT requirements to the respective teams.
• Ensure no work request falls through the gap between project, facilities, and IT functions.

III) Client and stakeholder management:

• Manage relationships with clients, contractors, Building Management Offices, and internal stakeholders throughout project delivery.
• Act as a workplace strategist for enterprise clients — consulting on workspace requirements, advising on layout and design, and supporting the preparation of pitching materials and proposals to secure new contracts.

V) Authority and building management coordination:

• Liaise with Building Management Offices on all project-related matters including drawing submissions, permit applications, and construction access coordination.
• Ensure all authority submissions, regulatory approvals, and post-completion documentation are completed and properly archived.
• Research and recommend appropriate equipment and furniture selections that balance user experience, durability, and ease of maintenance.

To perform other additional tasks as assigned.

Job requirements:

• Degree or Diploma in Project Management, Interior Design, Architecture, Mechanical & Electrical Engineering, Quantity Surveying, Construction Management, or a related field.
• Minimum 3 years of proven experience managing interior fit-out projects in commercial or office environments. Residential interior design experience will not be considered.
• Candidates with a Mechanical & Electrical background are preferred.
• Demonstrated ability to manage projects independently — on scope, within budget, and on schedule.
• Experience managing contractors through the full tender-to-handover cycle, including value engineering and authority submission processes.
• Strong ownership, accountability, and self-motivation.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to work independently and adapt quickly in a fast-paced, dynamic environment.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Commercial & Industrial Property Management 51-100 employees

Who are we and why should you work here?

WORQ is a flexible-office and community company, with products in coworking spaces, community app, enterprise solutions and looking to grow its offerings to better service and innovate the real estate market. As an innovation firm in this industry, WORQ is a venture capital-backed startup invested by Cradle, 500 Start-Ups, Phillip Capital, Space Matrix ( a sister company of Jungle Ventures ), as well as private investors from Goldman Sachs and Temasek. Winning 5 awards including, Voted the Best Coworking Space of Malaysia by the Malaysia Rice Bowl Startup Awards in 2017, Coworker Member’s Choice Award winner in 2018, Outstanding Incubator / Coworking Space Winner in 2018, Coworker Member’s Choice Award winner for Kuala Lumpur category in 2019 and Coworker Member’s Choice Awards winner with 100,000 sqft of space and growing, housing over 281 companies, we have been able to fuel collaboration on a scale never seen before in Malaysian entrepreneurship history.

WORQ’s fast growth in a sustainable manner has garnered the continued support and investment from the VC world including its latest third round of financing completed amidst COVID-19 with backing from seven follow-on investors, signifying investor confidence in its potential. Its sustainability and risk management is bar none and endorsed by six of the major banks in Malaysia extending loan offers to WORQ, passing the stringent risk test of traditional banks. With a strong base, WORQ is poised to capitalize on the fast-growing flexible office market to reach its vision of making people prosper by working together. It’s a massive dream, and we’re working passionately to fulfill it. We can’t do it alone though - this is where you come in.

Who are we and why should you work here?

WORQ is a flexible-office and community company, with products in coworking spaces, community app, enterprise solutions and looking to grow its offerings to better service and innovate the real estate market. As an innovation firm in this industry, WORQ is a venture capital-backed startup invested by Cradle, 500 Start-Ups, Phillip Capital, Space Matrix ( a sister company of Jungle Ventures ), as well as private investors from Goldman Sachs and Temasek. Winning 5 awards including, Voted the Best Coworking Space of Malaysia by the Malaysia Rice Bowl Startup Awards in 2017, Coworker Member’s Choice Award winner in 2018, Outstanding Incubator / Coworking Space Winner in 2018, Coworker Member’s Choice Award winner for Kuala Lumpur category in 2019 and Coworker Member’s Choice Awards winner with 100,000 sqft of space and growing, housing over 281 companies, we have been able to fuel collaboration on a scale never seen before in Malaysian entrepreneurship history.

WORQ’s fast growth in a sustainable manner has garnered the continued support and investment from the VC world including its latest third round of financing completed amidst COVID-19 with backing from seven follow-on investors, signifying investor confidence in its potential. Its sustainability and risk management is bar none and endorsed by six of the major banks in Malaysia extending loan offers to WORQ, passing the stringent risk test of traditional banks. With a strong base, WORQ is poised to capitalize on the fast-growing flexible office market to reach its vision of making people prosper by working together. It’s a massive dream, and we’re working passionately to fulfill it. We can’t do it alone though - this is where you come in.

Assistant Project Manager (Project Coordinator)