Senior Procurement Executive

ACTECO TRADING; Kuala Lumpur; Hybrid; MYR 80,000 - 120,000; Full time

Benefits offered by this job

Work pass application support

Job summary

ACTECO TRADING seeks a Procurement Specialist to establish and manage the procurement function across Malaysia and Singapore. You will lead strategic sourcing, supplier management, PO execution and cross-border imports for a large FMCG SKU portfolio.

The role requires a Diploma or higher in SCM, at least 2 years in procurement or related operations, and bilingual English/Chinese communication to coordinate with regional suppliers and the Guangzhou team.

Qualifications

• Diploma or degree in Supply Chain Management or related fields.
• At least 2 years of procurement or supply chain experience.
• Proficiency in English and Chinese, with strong written and verbal communication.
• Strong Excel skills and familiarity with ERP systems such as SAP, Odoo or Kingdee.

Responsibilities

• Identify, evaluate and develop suppliers through sourcing, quotations and negotiations to secure competitive pricing and favorable terms.
• Maintain procurement master data for fixed SKUs including costs, MOQs, lead times and payment terms.
• Prepare procurement reports on order volumes, on-time delivery and cost savings for decision making.
• Process purchase orders, follow up on orders and confirm goods receipt.
• Resolve delivery, quantity, quality and invoice disputes promptly.
• Coordinate with freight forwarders on export declarations, import clearance, duties and GST.

Skills

Excel

Bilingual EN/CN

Negotiation

Procurement

Education

Diploma in SCM

Tools

SAP

Odoo

Kingdee

Job description

This is a Procurement Specialist position based in Malaysia/Singapore, responsible for establishing and managing the procurement function from the ground up. The role encompasses strategic sourcing, supplier management, purchase order operations, cross-border import coordination, and cost optimisation across a large SKU portfolio in the FMCG sector.

Key responsibilities

Proactively identify, evaluate and develop suppliers through sourcing activities, quotation requests, price comparisons and commercial negotiations to secure competitive pricing and favourable terms

Maintain accurate and up-to-date procurement master data for fixed SKUs, including unit costs, supplier information, minimum order quantities (MOQs), lead times and payment terms

Prepare regular procurement reports covering order volumes, on-time delivery rates, purchasing costs and cost savings to support management decision-making

Process purchase orders based on operational and business requirements, follow up on orders, track delivery schedules and confirm goods receipt

Resolve day-to-day issues involving delivery delays, quantity discrepancies, quality concerns and invoice disputes

Coordinate with freight forwarders and logistics service providers on export declarations, import customs clearance, duties, Goods and Services Tax (GST), shipping documentation and regulatory compliance

Establish and maintain an SKU-level price database and pricing benchmarks, monitor price differences across sourcing locations and changes in market conditions

Maintain regular communication with the Operations, Warehouse and Finance teams to respond promptly to procurement requirements and align delivery schedules

Coordinate with the Guangzhou procurement team and regional suppliers to facilitate cross-border purchasing, ensure information alignment and support smooth operations

About you

Diploma or above in Supply Chain Management, Logistics Management, International Trade, Business English or related disciplines

At least 2 years of experience in procurement or supply chain operations, preferably in fast-moving consumer goods (FMCG), cross-border e-commerce or trading

Proficiency in both English and Chinese, with ability to read and draft procurement contracts and supplier emails in English, communicate effectively with local Singaporean and regional suppliers, and coordinate with the Guangzhou Operations team in Chinese

Proficient in Microsoft Excel, including data organisation, VLOOKUP and PivotTables

Experience with ERP or procurement systems such as SAP, Odoo or Kingdee is an advantage

Demonstrated success in supplier development and commercial negotiations, such as reducing procurement costs, improving payment terms or securing more favourable supply arrangements

Hands‑on experience importing goods into Singapore from overseas, with knowledge of freight forwarding, customs clearance, import duties and GST procedures

Familiarity with supplier markets and sourcing networks in Singapore, Malaysia and other Southeast Asian countries

Detail-oriented and data-driven, with high level of accuracy rather than relying on estimates or assumptions

Proactive communicator who takes initiative to communicate with Operations, suppliers and management when delivery delays arise or information is unclear

Play an active role in establishing the procurement function for the Singapore entity from the ground up

Gain hands‑on experience across the full procurement cycle, from supplier sourcing and price negotiation to cross-border imports, warehouse receiving and invoice reconciliation

Structured career path from Procurement Specialist to Procurement Supervisor, with performance incentives linked to measurable procurement cost savings

Work pass application support is available for eligible candidates

Opportunities for career advancement as the company expands its regional operations into Malaysia, Indonesia, Vietnam and Thailand