Senior Manager Property & Facilities Management

Apex Equity; Kuala Lumpur; On-site; MYR 180,000 - 300,000; Full time

Job summary

Apex Group seeks a Senior Manager for Property & Facilities Management in Kuala Lumpur to lead the Group's property function, overseeing offices and owned properties, space planning, and cost efficiency.

You will drive regulatory compliance, vendor governance, leasing coordination, and CAPEX/OPEX budgeting while collaborating with HR, Legal, IT, and business heads to ensure safe, compliant, and efficient workplaces.

Qualifications

• Bachelor's degree in Property Management, Facilities Management, Engineering, Building Surveying, or related fields.
• Professional certifications such as IFMA, RICS, or BOMA are an advantage.
• 8–12 years of experience in property and/or facilities management.
• Strong understanding of Malaysian employment laws and HR best practices.
• Experience in financial services, capital markets, or regulated industries is a plus.

Responsibilities

• Oversee the full portfolio of Apex Group offices and owned properties.
• Develop and implement a Group-wide property and facilities strategy.
• Ensure offices are space-efficient and cost-effective.
• Ensure smooth day-to-day operation of facilities including M&E, HVAC, lifts, fire systems, cleaning, security, and upkeep.
• Establish preventive maintenance schedules and lifecycle replacement planning.
• Manage refurbishment, renovation, and fit-out projects.

Skills

Strategic thinker

Leadership

Communication

Analytical skills

Problem-solving

Multitasking

Prioritization

Education

Bachelor's degree in Property Management or related field

IFMA/RICS/BOMA certification (advantage)

Job description

Senior Manager Property & Facilities Management

Job Descriptions

• Oversee the full portfolio Apex Group offices and owned properties.
• Develop and implement a Group-wide property and facilities strategy aligned with business needs.
• Ensure offices are optimally utilized in terms of space planning, layout, and cost efficiency.
• Act as the main point of accountability for all property-related matters across the Group.

Facilities & Operation Management

• Ensure smooth day-to-day operation of all facilities, including building services (M&E systems, HVAC, lifts, fire systems), cleaning, security, landscaping, waste management, and office infrastructure and common area upkeep.
• Establish preventive maintenance schedules and lifecycle replacement planning.
• Manage refurbishment, renovation, and fit-out projects where required.

Regulatory Compliance & Licensing (Critical Accountability)

• Ensure all Apex operating offices and properties are legally compliant at all times, including business premise licenses, local authority approvals, fire safety certifications, and building-related statutory requirements.
• Implement a centralised compliance tracking system with clear renewal timelines.
• Liaise with local authorities, regulators, and relevant agencies.
• Proactively identify and mitigate compliance risks before they escal.
• Appoint, manage, and evaluate vendors and service providers.
• Negotiate contracts, service level agreements (SLAs), and pricing.
• Monitor vendor performance, ensuring service quality, compliance, and cost control.
• Ensure all contractors comply with safety, regulatory, and insurance requirements.

Office Tower & Leasing / Tenant Management

• For office towers and multi-tenant properties, oversee leasing activities, tenant coordination, and space allocation.
• Manage relationships with tenants and external managing agents.
• Ensure compliance with tenancy agreements and house rules.
• Coordinate common area maintenance and shared facilities.
• Support lease negotiations, renewals, and terminations in collaboration with Group Management.

Financial & Budget Management

• Prepare and manage annual property and facilities budgets.
• Monitor OPEX and CAPEX, ensuring cost efficiency and value for money.
• Review service contracts and leases for optimisation opportunities.
• Provide regular cost and performance reports to management.

Risk Management & Business Continuity

• Identify property and facilities-related risks, including compliance, safety, and operational risks.
• Develop and maintain business continuity and emergency response plans.
• Ensure workplace health, safety, and environmental standards are met.

Stakeholder & Internal Coordination

• Work closely with HR, Finance, Compliance, Legal, IT, and Business Heads.
• Support office expansions, relocations, and consolidation projects.
• Act as a trusted advisor to management on property-related decisions.

Leadership & Govenancen

• Lead and develop the Property & Facilities Management function.
• Establish policies, SOPs, and governance frameworks.
• Drive a culture of accountability, forward planning, and operational excellence.

Job Requirements

• Bachelor's degree in Property Management, Facilities Management, Engineering, Building Surveying, or related fields.
• Professional certifications (e.g. IFMA, RICS, BOMA) are an advantage.
• Minimum 8-12 years of experience in property and/or facilities management.
• Deep understanding of Malaysian employment laws and HR best practices.
• Experience in financial services, capital markets, or other regulated industries is an advantage.
• Strong leadership, communication, and influencing skills across all levels of the organization.
• Strategic thinker with operational agility and attention to detail.
• High attention to detail, strong organisational skills and the ability to multitask and prioritize effectively.
• Strong analytical and problem-solving skills.